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Home My WebLink AboutBPW-05-03-95CARMEL BOARD OF PUBLIC WORKS MAY 3, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works meeting was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rick McKinney made a motion to approve the minutes of April 19, 1995. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members present voted aye as Steve Brown entered the meeting as the vote was being taken. Motion passed. BID OPENING: Mayor Johnson opened and read aloud the only quote received for the Paving of LaSalle Road from Milestone Contractors, LP, in the following amounts: 26 ton stone @ $36.95 per ton; 65 ton binder @ $29.80 per ton; and, 25 gallons AET @ $.80 per gallon. Street Commissioner David Klingensmith took the quote under advisement and will return later in the meeting with his recommendation. BID AWARD: Mayor Johnson made a motion to award the purchase of one Backhoe upon the recommendation of Street Commissioner David Klingensmith, to the only bidder, Reynolds Construction Equipment, in the amount of $37,192.94 and to exercise the two options for a total of $39,456.94. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID OPENING: Mayor Johnson opened and read aloud the following bids for one Hazardous Material Vehicle for the Fire Department: Boone Fire Equipment/Hackney Industries in the amount of $155,912 and Summit Fire Apparatus in the amount of $165,850. Fire Chief Steve Couts took the bids under advisement and will return later in the meeting with his recommendation. BID AWARD/REJECTION: Mayor Johnson made a motion to award the purchase of one ¾ Ton Pick Up Truck upon the recommendation of John Duffy, manager of Distribution and Collections, to the low bidder Dan Young Chevrolet, in the amount of $20,048.67. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to reject the two bids received for the Carmel Drive and Range Line Road Project upon the recommendation of the Director of Engineering, Tom Welch, as both bids were in excess of the budgeted amount. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Project will be re-bid with three other intersections that are currently under design. Mayor Johnson made a motion to move items 11a and 11b to next on the agenda as the petitioners were in the audience. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. DELAY CONSTRUCTION REQUEST: Mayor Johnson moved, pending the approval the Director of Engineering, Tom Welch, to amend the plat to show the deletion of the cul-de-sac in Quail Run for Centex Homes. At the last meeting of April 19th the request was denied to delay construction of one ten lot cul-de sac; the request before the Board tonight is to delete the cul-de-sac rather than have an empty street. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. ANNEXATION REQUEST: Jim Nelson, attorney for the petitioner Robert Myers, presented an annexation request for Myers Real Estate, a 315.050 acre parcel located east of Gray Road and North of 131st Street; and, requested that the Board recommend to Council that it be assigned District 2 when annexed. Steve Brown made a motion to approve the request for annexation. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PLAT SIGNINGS: The Board signed the following plats: Bayhill Section 3B, Stonewick 2 and Windpointe 4. REIMBURSEMENT AGREEMENT: Mayor Johnson made a motion to approve the following Off Site Sanitary Sewer Reimbursement agreement for a total of $54,117. Rick McKinney seconded the motion. Weihe Engineering $ 5,945 Performance Bond 1,750 3 Year Maintenance Bond 3,072 Sewer Construction 43,200 Dept. of Environmental Mgmt. 150 2 Mayor Johnson called for the question. All members voted aye. Motion passed. WATER AND SEWER AVAILABILITY: Mayor Johnson made a motion to approve the recalculation of Water and Sewer Availability for Union 76 Enviro-Mart from 11.12 E.D.U.'s to the actual use of 4.9 E.D.U's and to refund Warren Johnson $4,976 for the difference. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson made a motion to approve the following bond releases. Steve Brown seconded the motion. Spring Creek Section 1 Off-site water $53,240.00 Bayhill Section 3B Streets 42,787.50 Curbs & Gutters 18,281 .60 Water Mains 43,225.00 Storm Sewers & Drainage 20,856.00 Stonewick Section 2 Streets 54,037.50 Curbs & Gutters 23,700.00 Water Mains 53,835.25 Sanitary Sewers 10,030.00 Windpointe Section 4 Streets 55,337.50 Curbs & Gutters 24,600.00 Water Mains 52,350.00 Sanitary Sewers 68,677.00 Storm Sewers & Drainage 44,837.75 Ashmore Trace Exterior Sidewalks 2,450.00 Streets-Asphalt Surface 23,410.00 Woodfield Section 7C Sidewalks 9,600.00 Mayor Johnson called for the question. All members voted aye. Motion passed. QUOTE AWARD: Upon the recommendation of David Klingensmith, Mayor Johnson made a motion to award the bid of Paving of LaSalle Road to Milestone Contractors in the amount stated above. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. ESCROW AGREEMENT: Mayor Johnson made a motion to approve the Escrow Agreement for Titan Contracting who was awarded Contract #8, Groundwater Supply Project. Steve Brown seconded the 3 motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVALS: Mayor Johnson made a motion to approve the contract with Cruz-Cell Inc. for the installation of fiber optic cable, for the Communications Department, in the amount of $16,664.80. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with CopyRite for the Department of Community Development's copier, in the amount of $122 each month and $.13 per copy over 10,000, $.12 per copy over 20,000. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with Boone Consulting for the management and monitoring biosolids for the Utilities, not to exceed $14,254.40. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with Institute for Public Safety Personnel for the Fire Department in the amount of $1050. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the Mutual Aid Agreement with cities and towns within Hamilton County. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to table the 1995 contracts for Fire Protection and Zoning Agreement with Clay Township. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with Vertical Integrated Applications for Communications Department in the amount of $4,497.37. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with Rosk Group for renovation design at the Police Department, not to exceed $2,500. Steve Brown seconded the motion. 4 Mayor Johnson called for the question. All members voted aye. Motion passed. BID AWARD: Upon the recommendation of Steve Couts, Steve Brown made a motion to award the bid for the Haz-Mat Vehicle to the low bidder, Boone Fire Apparatus, in the amount of $155,912 with a discount of $2338.68 when paid on date of delivery. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT AMENDMENT: Mayor Johnson made a motion to amend the contract with Ghafari for the 1995 Sidewalk Program to delete the Range Line Road sidewalk. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SWEARING IN OF POLICE OFFICERS: Police Chief Roger Conn swore in four police officers, Phillip L. Hobson, Brett A. Keith, Curtis D. Scott and Richard A. Lovitt. NYHART MEDICAL CLAIMS: Mayor Johnson made a motion to approve the following medical claims from Nyhart Company: 04/17/95 in the amount of $22,589.72 and 04/18/95 in the amount of $20,125.31. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. REQUESTS FOR USE OF GAZEBO: Mayor Johnson made a motion to approve the request from Renee Beaton to use the gazebo on September 23rd for an early afternoon wedding. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the request from Performing Arts Center of Carmel to use the gazebo on June 22nd from 7:30 to 9:30 P.M. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUT: Mayor Johnson made a motion to approve the request for a curb cut at 1423 Chase Drive for Off the Wall Sports . Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. 5 Respectfully submitted, ____________________________________ Approved, ____________________________________ Attest: ______________________________ 6