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HomeMy WebLinkAboutBPW-03-15-95CARMEL BOARD OF PUBLIC WORKS MARCH 15, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones and her Deputy Anne Hartman were also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Steve Brown made a motion to approve the minutes of March 1, 1995. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER & WATER AVAILABILITY: Dan Chapman and Dave Wilcox of Generation Homes, referring to property located at the corner 3rd Avenue N.W. and 1st Street N.W. , requested Board approval of the City running a water line from Main Street to be within code. Mayor Johnson explained this is a reimbursement project to feed other houses in the area and part of our water project this year. Mayor Johnson made a motion to approve the Water Utility working up a reimbursement agreement to provide water to the area. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Dan Chapman continued, with a second request for above property, requesting the City take over ownership of the right of way where the storm drainage would cross the Monon, with Generation Homes assuming all fees. Mayor Johnson made a motion to approval based on the contractor assuming all fees. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the following Sewer and Water Availabilities with Avian Glen's contingent upon Plan Commission approval. Steve Brown seconded the motion. Hooks/Revco Sewer - .04 EDU's not to exceed an average daily flow of an additional 12 gallons Water - .04 EDU's not to exceed an average daily flow of an additional 12 gallons Avian Glen Sewer - 44 EDU's not to exceed an average daily flow of 13,200 gallons Water - 44 EDU's not to exceed an average daily flow of 13,200 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve Sewer and Water Availability for Myer's Home contingent upon Plan Commission approval of Avian Glen Section 8. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson made a motion to approve the rental agreements for pagers with Mobilecomm for Utilities, Street, Distribution, Mayor, Police, Communications and Collections. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the annual maintenance agreement with Word Systems in the amount of $75 per year for the Police Department. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the Contract Completion Certificates for Contract No. 2 Manhole Rehabilitation Project with Universal Standards, Inc. and Contract No. 5 Northwest Water Main Improvements with Kajima/Tramco . Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve amendment No.2-95 from Jones & Henry for the design and construction services for Bar Screens at the Wastewater treatment plant in the amounts of $23,500 for design and $14,800 for construction. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion for approve Contract No. 10 with M.K. Betts for the structural reinforcement of concrete walls at the 106th Street Lift Station in the amount of $10,495. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve an agreement with Cindy Sheeks, Jean Junker and Anne Hartman for cleaning the Clerk-Treasurer's offices in the amount of $99 per month. Rick McKinney seconded the motion. Clerk-Treasurer Susan Jones stated this contract was needed as, after the locks were changed, City Hall's custodian was told not to clean her offices during the day and that her office was open 8 a.m. to 4:30 p.m. for cleaning. Mayor Johnson stated the custodian was available to clean during the same hours he cleans everything else. Mayor Johnson called for the question. All members voted nay. Motion failed. Steve Brown made a motion to approve the extension of the agreement with Arsee Engineers for the study of Keystone Avenue relinquishment to the City not to exceed $585. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NEW HIRES: Police Chief Roger Conn requested the approval of hiring two new police officers effective March 20, 1995, Richard A. Lovitt and Adam C. Miller. Steve Brown made a motion to approve the request to hire two new police officers. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NYHART MEDICAL CLAIMS: Steve Brown made a motion to approve the following Nyhart Medical Claims. Rick McKinney seconded the motion. 02/21/95 $ 9,902.56 02/28/95 16, 983.88 03/07/95 43,299.32 Mayor Johnson called for the question. All members voted aye. Motion passed. PERMISSION TO USE CITY HALL: Mayor Johnson made a motion to approve the request for Carmel/Clay Parks Department to use City Hall and the front lawn for the Annual Easter Egg Hunt April 15, 1995 from 8:30 a.m. to 11:30 a.m. and the request from American Red Cross to hold a "bucket- shake" at the corner of Range Line Road and Main Street on March 25, 1995 from 10 a.m. to 2 p.m. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Clerk-Treasurer Susan Jones questioned whether the Red Cross needed a Certificate of Insurance and it was agreed, for the record, that approval is contingent upon receipt of same. RELOCATION OF SIDEWALK APPROVAL: Steve Brown made a motion to approve the request of Safco to relocate sidewalk next to the curb without a grass strip in Ashmore Trace . Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. EXPANSION OF BUILDING REQUEST: Todd Aker, General Manager of Jones Intercable, requested the Board's approval of beginning the process of expanding the building at 211 2nd Street, rental location of the Street Department. Mayor Johnson made a motion to approve the request to start the process for expansion. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PLACEMENT OF FIBER OPTIC CABLE REQUEST: Mayor Johnson made a motion to approve the request from Time Warner to place fiber optic cable in the same trench as Teleport Communications. Rick McKinney seconded the motion. Mayor Johnson called for the question. Steve Brown abstained from the vote as he is a Time Warner share holder. All other members voted aye. Motion passed. CURB CUT APPROVAL: Mayor Johnson made a motion to approve the request for a curb cut by Mr. and Mrs. Dodd of 5827 146th Street on Hazel Dell Road. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. AMENDMENT OF SANITARY SEWER EASEMENT: Steve Brown made a motion to approve the request of Pro-Med to amend the City's easement for a sanitary sewer traversing the property to provide a greenway path or trail to be donated to the Carmel/Clay Parks Department. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUT APPROVAL: Mayor Johnson made a motion to approve the request for a curb cut north side of 131st Street west of Springmill Road for a pull-off for Ameritech . Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully Submitted, ____________________________________ Attest: Approved, ______________________________ ____________________________________