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Home My WebLink AboutBPW-02-15-95CARMEL BOARD OF PUBLIC WORKS FEBRUARY 15, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson made a motion to approve the minutes of February 1, 1995. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID OPENINGS: The following quotes for an Emergency Vehicle for the Fire Department were opened and read aloud by Mayor Johnson. Haag Ford $146,500 Boone Fire Equipment 145,660 The bids were given to Fire Chief Steve Couts to take under advisement and to return at the end of the meeting with his recommendation. The following bids for Ground Water Supply Project Contract #8 were opened and read aloud by Mayor Ted Johnson. Base Alternate American Contracting $465,340 $426,980 Titan Contracting 400,218 349,468 Reynolds, Inc. 400,755 353,695 Eagle Valley 439,020 363,670 Leland Roberts 244,308 286,086.50 Bowen Engineering 411,182 348,802 The bids were given to Brian Houghton of Jones & Henry to take under advisement. Original bids to be returned to the Clerk-Treasurer's office upon completion of review. The following bids for North Central Water Main Improvements Contract #9 were opened and read aloud by Mayor Ted Johnson. Base Alternate American Contracting $676,500 $742,500 Sweeney Construction --- 83,370 Deichman Excavating 549,000 597,000 Titan Contracting 586,850 48,150 Reynolds, Inc. 721,330 758,230 Bowen Engineering 881,774 872,224 Eagle Valley 501,600 585,900 The bids were given to Brian Houghton of Jones & Henry to take under advisement. Original bids to be returned to the Clerk-Treasurer's office upon completion of review. Mayor Johnson made a motion for the Board to allow the Mayor to sign both Utility bids upon the recommendation from Jones & Henry. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SANITARY SEWER EXTENSION REQUEST: Mayor Johnson made a motion to approve the plans for a 10" Sanitary Sewer Extension along 3rd Ave. S.W. for George Eiker of Design & Build Corp. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER & WATER AVAILABILITY: Mayor Johnson made a motion to approve the following Sewer and Water Availability for Design & Build Corp. at 599 3rd Avenue S.W. and for two commercial curb cuts on 3rd Avenue S.W. Steve Brown seconded the motion. Sewer - 5.1 E.D.U.'s not to exceed an average daily flow of 1,530 gallons Water - 5.1 E.D.U.'s not to exceed an average daily flow of 1,530 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the following Sewer and Water Availability for a double at 133 and 135 2nd Street N.W. Steve Brown seconded the motion. Sewer - 1.62 E.D.U.'s not to exceed an average daily flow of 486 gallons Water - 1.62 E.D.U.'s not to exceed an average daily flow of 486 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. WATER REIMBURSEMENT AGREEMENT: Steve Brown made a motion to approve an increase of a Water Reimbursement Agreement dated 10/19/94 by $800 to $147,600 for Ashmore Trace . Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson made a motion to approve the following bond releases. Steve Brown seconded the motion. Brooks Bend, Section 1 Curbs & Gutters $ 27,400 Storm Sewers/Storm Drainage $ 52,200 Street Signs 1,500 Brooks Bend, Section 2 Curbs & Gutters 15,738 Storm Sewers/Storm Drainage 39,900 Street Signs 800 The Grove @ Brooks Bend Curbs & Gutters 4,902 Storm Sewers/Storm Drainage 18,200 Street Signs 1,600 Ashmore Trace Storm Sewers 183,305 Bayhill, Section 3A Storm Sewers/Storm Drainage 10,560.25 Ash more Trace Off Site Water 147,500 On Site Water 96,750 Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson made a motion to approve the following contracts, Steve Brown seconded the motion. Information Services Agency for rental of ports for the Communications Center Data Design, Inc. for computer programming and support services in the amount of $60 per hour for Utilities Hal Espey for videotaping and live broadcast of City Council Meetings at the rate of $100 per meeting for Council Hal Espey for videotaping and live broadcast of meetings as requested by BPW, PC and BZA at the rate of $100 per meeting Fink, Roberts & Petrie for engineering services and review of Carmel Cluster Ordinance with proposed Residential Open Space Ordinance in the amount of $2,900 for Plan Commission The Kensington Group for consulting services/focus group discussions in the amount of $8,700 for Plan Commission IUPUI Public Opinion Lab for consulting services/random household survey in the amount of $5,000 for Plan Commission Dictaphone maintenance contract for recording equipment in the amount of $5,327 for Communications Center A&F Engineering for redesign of Carmel Drive at Range Line Road in the amount of $19,450 Ghafari Associates for Old Towne Main Street Renovation Design in the amount of $64,150, contingent upon the State Tax Commissioners approval of the Additional Appropriation Pflum, Klausmeier & Gehrum for proposed Hazel Dell extension study, Phase I in the amount of $39,490 and Phase II in the amount of $177,960, contingent upon the State Tax Commissioners approval of the Additional Appropriation Bowen Engineering in the amount of $24,459 for work to be done on 106th Street Lift Station - Flood Protection Project for Utilities Eagle Valley Inc in the amount of $132,872 for Contract #6 - Lift Station Abandonment for Utilities. Mayor Johnson called for the question. All members voted aye. Motion passed. PROMOTIONS and NEW HIRES: At the request of Fire Chief Steve Couts, Mayor Johnson made a motion to approve the promotion of Brad D. Sombke from 3rd Class Probationary to 2nd Class Firefighter effective February 12, 1995. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Upon the request of Fire Chief Steve Couts, Mayor Johnson made a motion to approve the employment of Donavan C. Anderson , David K. Bogeman , Orbie H. Bowles , Jim Dorsch , Jeffrey A. Grimes , Chad L. Hughes , Michael A. Marsh , Craig M. Phillips and Brian E. Smith as Probationary Firefighters effective February 27, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. At the request of Fire Chief Steve Couts, Mayor Johnson made a motion to approve the promotion of Gary D. Brandt from 1st Class Firefighter to Sergeant effective February 25, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NYHART MEDICAL CLAIMS: Mayor Johnson made a motion to approve the following Nyhart Medical Claims. Steve Brown seconded the motion. 01/27/95 $ 78.68 01/31/95 19,832.70 Mayor Johnson called for the question. All members voted aye. Motion passed. PERMISSION TO USE CITY HALL: Mayor Johnson moved for the approval of the request from Ivy Tech to use the Caucus Room on Thursday, March 2 from 7-9 a.m. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 1993 UNCOLLECTIBLE DEBTS: Mayor Johnson made a motion to approve the request by Utilities to write off the Uncollectible Debts for 1993 in the amount of $385.36. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID AWARD: Upon the recommendation of Fire Chief Steve Couts, Mayor Johnson made a motion to award the Bid for an Emergency Vehicle to the low bidder Boone Fire Equipment for $145,660 with an additional $3,809 for siren, tripod light and warning circuitry for a total price of $149,469.00 Chief Couts explained the Haag Ford bid of $146,500 would need an additional $12,300 for a cascade system and shelving to bring it up to the vehicle from Boone Fire for a total of $158,500. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works the meeting was duly adjourned. Respectfully submitted, ____________________________________ Approved, ____________________________________ Attest: ______________________________