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HomeMy WebLinkAboutBPW-01-04-95CARMEL BOARD OF PUBLIC WORKS JANUARY 4, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Board members present were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson made a motion to approve the minutes of December 21, 1995 as amended by Steve Brown. Rick McKinney seconded the motion. Mayor Johnson called for the question. Motion passed. BID OPENING: Mayor Johnson opened and read aloud one bid for 8 Full Size Police Package Vehicles. The only bid received was from Dan Young Chevrolet in the amount of $17,225.56 per unit for a total bid of $137,804.48. The bid was given to Police Chief Roger Conn for his review and to return later in the meeting with his recommendation. CONTRACT APPROVAL: Mayor Johnson made a motion to approve the contract with KME Fire Apparatus, locally represented by Hoosier Fire Equipment, for one Pumper Fire Truck in the amount of $217,483. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER & WATER AVAILABILITY: Mayor Johnson made a motion to approve the following Sewer and Water Availability and Curb Cut for Carmel Hair Fashions at 41 South Range Line Road . Rick McKinney seconded the motion. Sewer - 3.7 E.D.U.'s not to exceed an average daily flow of 1,110 gallons. Water - 3.7 E.D.U.'s not to exceed an average daily flow of 1,110 gallons. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the amended Sewer and Water availability for the First Church of Christ, Scientist at 11580 Haverstick Road . Steve Brown seconded the motion. Sewer - .64 E.D.U.'s not to exceed an average daily flow of 192 gallons. Water - .64 E.D.U.'s not to exceed an average daily flow of 192 gallons. Mayor Johnson called for the question. All members voted aye. Motion passed. AGREEMENT APPROVAL: Mayor Johnson explained the Agreement between the State of Indiana and Carmel for the reconstruction of 116th Street between Keystone and city limits, stated the cost for the project was approximately $5,362,000 with the City's share approximately $1,072,400 which has been budgeted for but does not include engineering fees . Mayor Johnson went on to explain the project will be let in March of 1995, construction start in April with road surface completion by November or December, the landscaping to be done next spring. Steve Brown moved for the approval of the agreement. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT AMENDMENT: Mayor Johnson made a motion to approve the contract amendment Authorization #1994-3 with Commonwealth Engineers for the extended time due to the delay in construction of Water Plant No. 5 in the amounts of $30,000 for Construction Phase Services and $36,800 for Resident Project Representation Services. Mayor Johnson stated the cost would be covered by penalties imposed on Indiana Construction and/or by a reduction in payment to that contractor. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. REQUEST FOR FIRE DEPARTMENT PROMOTIONS: Fire Chief Steve Couts requested the approval of promoting Samuel K. Haymaker and Steven L. Edwards from 3rd Class Firefighters to 2nd Class Fire Fighters effective January 3, 1995. Steve Brown made a motion for the approval of the promotions. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID AWARD: Police Chief Roger Conn returned to the meeting with his recommendation that the bid be awarded to Dan Young Chevrolet for 8 Police Package Vehicles in the amount of $137,804.48. Steve Brown made a motion to award the bid to Dan Young Chevrolet. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NYHART MEDICAL CLAIMS: Mayor Johnson made a motion to approve the following Health Insurance claims from Nyhart. Steve Brown seconded the motion. 12/15/94 $ 406.00 12/20/94 6,606.28 12/15/94 17,133.46 Mayor Johnson called for the question. All members voted aye. Motion passed. AMENDMENT TO HEALTH PLAN: Steve Brown made a motion to approve the 4th Amendment to the Employee Health Benefit Plan which offers the extended coverage to the Health Care program to cover early retirees with 10 years of service, consecutive or not. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SERVICE AGREEMENT APPROVAL: Mayor Johnson made a motion to approve the agreement with Nyhart for Wellness Coordination Service explaining each employee participating in the City's health plan will be offered a confidential analysis of their health which will provide the City with an overall view of the health of its employees and point out any trouble spots, ie High Cholesterol; programs then could be instituted to help correct the problem areas. Mayor Johnson went on to state that there will be no out of pocket expense for the employee who goes through the analysis and the total cost would be $14,220 if 100% participation. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. APPROVAL FOR USE OF CITY HALL: Steve Brown made a motion to approve the request from Indiana Department of Natural Resources to use the Caucus Room February 1st at 1 P.M. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the request from the Lake Forest Home Owners Association to use Council Chambers on March 16th at 7 P.M. for their annual meeting, noting that if the meeting runs past 8:30 they will be billed for the custodian's time at the rate of $15 per hour. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson stated for the record that if City Hall use runs past the time that the custodian is scheduled off the party requesting the use will be billed at the rate of $15 per hour to cover wages for the custodian. There being no further business before the Carmel Board of Public Works the meeting was duly adjourned. Respectfully submitted, ____________________________________ Approved, ____________________________________ Attest: ______________________________