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Home My WebLink AboutBPW-11-15-95CARMEL BOARD OF PUBLIC WORKS NOVEMBER 15, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVI C SQUARE The meeting of the Carmel Board of Public Works was brought to order by Rick McKinney. Other member in attendance was Steve Brown. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rick McKinney moved to approve the minutes of November 1, 1995. Steve Brown seconded the motion. Minutes were approved as submitted by unanimous consent. QUOTE OPENING: Rick McKinney opened and read aloud the following quotes for Fencing & Gates at Water Plant #5 . Capital City Fence $21,319 K & K Fence 18,109 Glidden Fence 22,500 Superior Fence Company 23,870 Imperial Fence Company 17,428 Steve Brown moved to give the quotes to Lee Dolen for evaluation and to return to the next Board of Public Works meeting with his recommendation. Rick McKinney seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. BID OPENING: Rick McKinney opened and read aloud the following bids for 7 1996 Police Package Vehicles . Don Hinds Ford $18,682 ea. Tom Wood Ford 19,596 ea. Police Chief Roger Conn was given the bids to take review and will return later in the meeting with his recommendation. PLAN SPECIFICATION APPROVAL AND PERMISSION TO ADVERTISE: Rick McKinney moved to approve the plan specifications for traffic signal modernization at 116th Street and Gray Road and to grant permission to advertise for bids for the project. Steve Brown seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. PLAT SIGNING: The Board signed a secondary plat for Carmel Station, Section 1. WATER AVAILABILITY & PLACEMENT IN RIGHT-OF-WAY: Rick McKinney moved to approve water availability for The Trails at Avian Glen Entrances in the amount of 2 E.D.U.'s not to exceed an average daily flow of 600 gallons; and, to approve the placement of those irrigation systems in the right-of- way with the stipulation the owner/developer do so at his own risk and be responsible for any damage to the system. Steve Brown seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. BOND RELEASES: Rick McKinney moved to approve the following bond releases. Steve Brown seconded the motion. Spring Creek Sections 1 & 2 Water Mains $ 83,380 Brooks Bend, Section 1 Monuments & Markers 2,460 Brooks Bend, Section 2 Monuments & Markers 1,050 The Grove at Brooks Bend Monuments & Markers 1,310 Exterior Streets 5,820 Avian Glen, Section 8 Streets-Base & Binder 85,644 Streets-Asphalt Surface 16,425 Curbs 43,842 Water Mains 101,340 Sanitary Sewers 160,342 Storm Drain age 109,783 Street Signs 2,250 Monuments & Markers 4,500 D.R. Child, Performance and Labor & Materials Bonds for 1994 Sidewalk Improvement Project Rick McKinney called for the question. All members voted aye. Motion passed. CONTRACT APPROVALS: Steve Brown moved to approve the following contracts. Rick McKinney seconded the motion. Jones & Henry , Amendment No. 13-95, for various small projects, not to exceed $10,000 for Utilities Jones & Henry , Amendment No. 14-95, for design and construction services of proposed improvements to Wastewater Treatment Plant, $198,000 for design, $18,000 for Process Control System Study and $90,000 for the construction services Jones & Henry , Amendment No. 15-95, construction services for off-site sanitary sewer for Prairie View, in the amount of $11,500 and is reimbursable by developer Ghafari , for engineering services for the Old Towne Infrastructure Improvements for 1st Avenue NW, in the amount of $39,000 HNTB , for planning services for Old Towne area zoning revisions and neighborhood commercial design concept, in the amount of $2,500 for DOCD 2 HNTB , for planning and engineering services of Monon Intersections, in the amount of $13,500, for DOCD Upon the request of Steve Brown, Brian Houghton of Jones & Henry Engineering explained amendment no. 14-95 and showed the implementation schedule of improvements. Rick McKinney called for the question on all contracts. All members voted aye. Motion passed. MEDICAL CLAIM APPROVAL: Steve Brown moved to approve the claim from Nyhart Company, dated 10/31/95 in the amount of $26,425.22, for payment of city employee health claims. Rick McKinney called for the question. All members voted aye. Motion passed. REQUEST TO USE CITY PROPERTY: Steve Brown moved to approve the request from Police Chief Roger Conn to use the Caucus Room on January 8, 1996 from 7:00 P.M. for the CALEA Assessment period. Rick McKinney seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. BID AWARD: Steve Brown moved to award the bid for 7 1996 Police Package Vehicles to Tom Wood Ford in the amount of $137,172 upon the recommendation of Police Chief Roger Conn. Rick McKinney seconded the motion. Chief Conn explained Tom Wood Ford was the lower bid once all the exceptions were added on. Rick McKinney called for the question. All members voted aye. Motion passed. Chief Conn was given the bids and will return them to the Clerk-Treasurer's office. CURB CUT REQUEST: Rick McKinney moved to approve two (2) commercial curb cuts on Smokey Row Road for proposed parking lot for the high school tennis courts according to sketch provided. Steve Brown seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. OTHER BUSINESS: Steve Brown moved to approve the estimate provided by Dave Brandt for an addition to the Clerk-Treasurer's office in the amount of $2,500 pending all other necessary approvals. Rick McKinney seconded the motion. Rick McKinney called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. 3 Respectfully submitted, ____________________________________ Approved, _______ _____________________________ Attest: ______________________________ 4