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Home My WebLink AboutBPW-11-01-95CARMEL BOARD OF PUBLIC WORKS NOVEMBER 1, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works meeting was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rick McKinney moved to approve the minutes of October 18, 1995. Steve Brown seconded the motion. Mayor Johnson called for the question. While Steve Brown abstained due to absence at that meeting, all other members voted aye. Motion passed. BID OPENING: Mayor Johnson opened and read aloud the following bids for Plant #4 Painting and Improvements for the Utilities Department. G and M Painting Enterprises, Inc. - Base Bid $195,000, Item 2 $1,800, Item 3 $300, Item 4 $600, Item 5 $1,800 and Item 6 $3,400 for a total of $202,900 Jetco Ltd. - Base Bid $166,000, Item 2 $2,100, Item 3 $1,500, Item 4 $1,500, Item 5 $3,600 and Item 6 $4,800 for a total of $179,500 Diversified Coatings Ltd. - Base Bid $162,455, Item 2 $945, Item 3 $360, Item 4 $1,200, Item 5 $2,160 and Item 6 $2,880 for a total of $170,000 Security Painting Company, Inc. - Base Bid $126,280, Item 2 $1,500, Item 3 $300, Item 4 $600, Item 5 $1,800 and Item 6 $2,400 for a total of $132,880 Nick's Painting Company, Inc. - Base Bid $91,620, Item 2 $1,200, Item 3 $90, Item 4 $540, Item 5 $1,950 and Item 6 $2,600 for a total of $98,000 Steve Brown moved to give the bids to Rick Brandau, Assistant Manager of Utilities, to take under advisement and return to the next Board of Works meeting with his recommendation. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. All bids shall be returned to the Clerk-Treasurer upon completion of the review. PLAN APPROVALS AND PERMISSION TO ADVERTISE: Mayor Johnson moved to approve plans and specifications for the 1995 Sidewalk Improvement Project, Medical Drive; Storm Drainage Project Phase 3; and, grant permission to advertise for bids for those projects. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER & WATER AVAILABILITY: Mayor Johnson moved to approve sewer availability for Indiana Basketball Academy at 4350 Bauer Drive in the amount of 8.93 E.D.U.'s not to exceed an average daily flow of 2,679 gallons; and to approve the 2 curb cuts according to drawing on Bauer Drive West. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the request of Jim Nelson, attorney for the petitioner Prairie View Golf , to reduce acreage used to calculate sewer and water availability from 205 acres to 25.02 acres at the River Road site. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve sewer and water availability for Avian Glen Sections 9 & 10 in the amount of 107 E.D.U.'s not to exceed an average daily flow of 32,100 gallons and Avian Glen Amenity Area in the amount of 3.12 E.D.U's not to exceed and average daily flow of 936 gallons. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson moved to approve the following bond releases. Rick McKinney seconded the motion. Lynnwood, Section 1 Streets $137,530.50 Curbs 40,698.00 Plum Creek Village Section 1 Streets 74,004.00 Curbs 23,656.50 Kensington Place Condos Sanitary & Storm Sewers 26,880.00 Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVALS: Mayor Johnson moved to approve the following contracts and change orders. Rick McKinney seconded the motion. Moffitt Rehab Service change order abandoning the Waterford Storm Drainage Project reducing the contract amount by $25,830 for Engineering 116th Street Project change order from Shelly & Sands, which was previously approved, wording revised (no change in dollar amount) for Engineering 2 James Moffitt Excavating change order #1 for Sewer Replacements project, in the amount of an additional $50.55 for Engineering Indiana University/Dept. of Pharmacology & Toxicology annual maintenance agreement for Police Department's Intoxilyzer 5000, in the amount of $369 116th Street Project change order from Shelly & Sands, for an additional $428 for Engineering CC&T Construction change order for Main Street renovation project, to place a structural manhole, in the amount of $1,500 for Engineering Indy Tank Service , tank removal for Main Street renovation project in the amount of $1,500 for Engineering 116th Street Project , agreement between Hamilton County, Carmel and Jim Steckley, right-of-way and permanent drainage easement needed from Jim Steckley, and each entity's commitment regarding same. Mayor Johnson called for the question. All members voted aye. Motion passed. MEDICAL CLAIMS: Mayor Johnson moved to approve the following medical claims from Nyhart. Steve Brown seconded the motion. 10/13/95 $ 15.55 10/17/95 26,845.51 10/24/95 13,811.73 Mayor Johnson called for the question. All members voted aye. Motion passed. MONITORING WELLS PLACEMENT: Steve Brown moved to approve the request of Paul Troy, Project Hydrogeologist with ATEC, to place two (2) monitoring wells in the right-of-way at the northeast corner of 96th Street and Meridian. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Paul Troy continued by requesting the Board consider dropping the requirement to meet before the Board with each request for obtaining right-of-way permits; and, to allow posting of yearly bonds rather than an individual bond for each project. Mayor Johnson asked him to put his request in writing for consideration, although he knew of no new law that required the petitioner to come before the Board. 3 PERMISSION TO RESTORE ALLEY: Mayor Johnson moved to approve the request of David Clements to restore the platted alley right-of-way at 121 N. Range Line Road, contingent upon the contractor providing a detailed drawing, to scale, with accurate elevations to ensure the proposed construction does not cause any drainage problems to the adjoining property owners; obtain a right-of-way permit; and, post a $2,000 bond. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. ANNEXATION BY WESTFIELD: Mayor Johnson moved to recommend to Council the request from Westfield to annex land within three (3) miles of the corporate limits of Carmel, right-of-ways at intersections of 171st, 151st and Oak Road. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER EXTENSION: Mayor Johnson moved to approve the request for sewer extension at the southeast corner of Hazel Dell Road and Cherry Tree Avenue; to allow two (2) curb cuts off of Cherry Tree Avenue according to drawing submitted; and, for sewer and water availability in the amount of 1 E.D.U. not to exceed an average daily flow of 300 gallons. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. STREET LIGHT INSTALLATION DISPUTE: Mayor Johnson requested time to investigate the matter of street lights at Eden Village as he needed to speak to PSI. Helene Stickler, from the homeowners' association agreed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully submitted, ____________________________________ Approved, ____________________________________ Attest: 4 ______________________________ 5