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HomeMy WebLinkAboutBPW-09-06-95CARMEL BOARD OF PUBLIC WORKS SEPTEMBER 6, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE C IVIC SQUARE The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Rick McKinney was the member in attendance. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson moved to approve the minutes of August 16, 1995 as submitted. Steve Brown seconded the motion. Minutes were approved by unanimous consent. PLAT SIGNING: The Board of Public Works sign the following Plats: The Trails at Avian Glen, Section 8 Plum Cr eek Village, Section 1 Plum Creek North, Section 3 Heritage Square SEWER & WATER AVAILABILITY: Mayor Johnson moved to approve Water Availability for Springcreek Subdivision entrance in the amount of 1 E.D.U. not to exceed an average daily flow of 300 gallons. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to table the request from C.P. Morgan to remove 6.2 acres in the flood zone from the sanitary sewer availability area in Williamson Run until Christie Starr Kallio could speak with Director of Engineering, Tom Welch. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. The Board signed the plat of Williamson Run, Sections 9 & 10 but will hold the plat until the necessary bonds are posted. Ms. Kallio, of C.P. Morgan, questioned whether a bond could be posted to cover the three (3) lots that are without sidewalks yet in Lake Forest, Section 7 to get the larger sidewalk performance bond released. Mayor Johnson stated the bond could be released once a bond was posted for the remaining three (3) lots. Mayor Johnson moved to approve the following Sewer and Water Availabilities. Rick McKinney seconded the motion. Engineered Cooling Systems Sewer - 2.54 E.D.U's not to exceed an average daily flow of 762 gallons Water - 2.54 E.D.U's not to exceed an average daily flow of 762 gallons 441 S. Guilford Sewer - 1 E.D.U. not to exceed an average daily fl ow of 300 gallons Water - 1 E.D.U. not to exceed an average daily flow of 300 gallons with the following facts: this house will be a model home for a small subdivision to be developed, the house will not be part of the subdivision, the property is within City limits and any easements needed, both sewer and right-of-way will be dedicated Hamilton County Mini-Warehouse Sewer - 1.21 E.D.U.s not to exceed an average daily flow of 363 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson moved to approve the following bond releases. Rick McKinney seconded the motion. Pro-Med Streets $58,161.00 Curb & Gutters 6,975.00 Sanitary Sewers 19,921.00 Storm Sewers 44,350.00 Underdrains 8,228.00 Kroger Streets, Curbs, Sidewalks, and Traffic Signal 38,840.00 Pro-Med Street Signs 150.00 Monuments & Markers 1,050.00 Ashmore Trace Street Signs 550.00 Plum Creek Village, Section 1 Sanitary Sewers 123,386.50 Lynnwood, Section 1 Sanitary Sewers 137,280.50 Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve Change Order No. 7 from Shelly & Sands for the 116th Street Project in the amount of an additional $5,397. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to table Change Order No. 8 from Shelly & Sands in the amount of $7,528 as it had been made clear that no City money would be spent on repairing the Flowing Well pipe that was cut by the contractor. Rick McKinney seconded the motion. 2 Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the Engineering Service Agreement for the Wastewater Treatment Plant with Data Link Systems . Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the contract with Schneider Engineering for Street Tree Inventory for DOCD, in the amount of $7,200. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved the approve the change order from MRS Inc. in the amount of $2,320, for the sliplining of a culvert. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the contract with Pitney Bowes for postage meter and scale rental for the Fire Department in the amount of $378 annually. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the contract with Tank Industries Consultants in the amount of $18,000 for Utilities. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to reapprove the request from the Police Department to use an abandoned house owned by Woodland Country Club as Woodland has changed some minor verbiage and wanted a new agreement signed. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PROMOTIONS, RESIGNATIONS AND NEW HIRE DATES: Mayor Johnson moved the approve the request of Fire Chief Steve Couts to promote John E. Mummert to Second Class Firefighter effective August 27, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to accept the resignation of Firefighter Louis J. Coppinger effective September 3, 1995 at 8:00 a.m. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 3 Mayor Johnson moved to approve the following hire and P.E.R.F. retirement dates due to St. Vincent's not processing their paperwork correctly. Rick McKinney seconded the motion. Anthony Keaton hire d ate - August 7, 1995/ P.E.R.F. retirement date - August 11, 1995 James Foster hire date - August 7, 1995/ P.E.R.F. retirement date - August 17, 1995 Mark Hulett hire date - August 7, 1995/ P.E.R.F. retirement date - August 17, 1995 Mayor Johnson called for the question. All members voted aye. Motion passed. MEDICAL CLAIMS: Mayor Johnson moved to approve the following medical claims from Nyhart Company. Rick McKinney seconded the motion. 08/15/95 $35,225.04 08/18/95 18, 626.76 08/22/95 14,765.32 08/24/95 37.30 08/29/95 19,773.34 Mayor Johnson called for the question. All members voted aye. Motion passed. PERMISSION TO USE CITY PROPERTY: Mayor Johnson moved to approve the request from Erin Fischer to use the Gazebo on September 23, 1995 from 12 to 4 p.m. for a wedding. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. STREET CLOSING: Mayor Johnson moved to approve the request to close 11750-11758 Forest Park Lane on September 9, 1995 from 2 to 9 p.m. for a block party as long as moveable barriers are used. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. OTHER BUSINESS: Mayor Johnson moved to approve the take-over of a "dusk to dawn" light in the alley behind 220 1st Avenue by the City. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Rick McKinney moved to approve Resolution BW09-06-95-07, an amendment to the Family Leave Act which changes the order of conditions of compensation while on leave. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 4 The Board signed the Title Sheet for 96th Street Contract No. 1, Grading from River Road to Allisonville and White River Bridge Construction. Rick McKinney moved to approve the Dedication of Right-of-Way for Pro-Med Lane. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the request from Utilities to destroy records as per the request of Barbara Roberts, Hamilton County Clerk. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved for the approval of the request from Everett Frick to waive the Plumber Bond when he hooks up to City sewer. Rick McKinney seconded the motion. Mayor Johnson explained the Board has no authority to change the law that states a bond is required by both local and state codes, and recommended that Mr. Frick speak to the Engineering Department and his insurance company to see if something could be drawn up. Mayor Johnson called for the question. All members voted nay. Motion failed. Mayor Johnson moved to approve the request to allow a sewer hook-up into an existing sanitary sewer lateral in Maple Acres. Rick McKinney seconded the motion. Mayor Johnson stated the lateral is not large enough, it is six (6) inches and the minimum would be eight (8) inches; and the residents of Maple Acres have refused City sewer in the past on more than one occasion. Mayor Johnson called for the question. All members voted nay. Motion failed. Mayor Johnson moved to allow City Attorney Gordon Byers to advertise the sale of city property at 11 & 15 1st Avenue N.E. as survey problems have been corrected. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works the meeting was duly adjourned. Respectfully submitted, 5 ____________________________________ Approved, ____________________________________ Attest: ______________________________ 6