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Home My WebLink AboutBPW-08-16-94CARMEL BOARD OF PUBLIC WORKS AUGUST 16, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson moved to approve the minutes of August 2, 1995. Rick McKinney seconded the motion. Minutes were approved as submitted by unanimous consent. BID AWARD: Mayor Johnson moved to award the bids for Chemicals & Water Meters for the Utilities Department to each low bidder of the eight (8) categories. Steve Brown seconded the motion. (See original minutes of August 2, 1995 for bid tabulation.) Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER AND WATER AVAILABILITY: Steve Brown moved to approve the following Water and Sewer Availabilities and placement of sprinklers in right-of-way. Rick McKinney seconded the motion. Kirby Park East Sewer - 6.12 E.D.U.'s not to exceed an average daily flow of 1,836 gallons Water - 6.12 E.D.U.'s not to exceed an average daily flow of 1,836 gallons Prairie View Golf Course Sewer - 6.67 E.D.U.'s not to exceed an average daily flow of 2,000 gallons Water - 6.67 E.D.U.'s not to exceed an average daily flow of 2,000 gallons Plum Creek North Section 1, Lynwood Sections 1 & 2, Plum Creek Ridge and Plum Creek Village Entrances Water - 5 E.D.U.'s not to exceed an average daily flow of 1,500 and the placement of the sprinkler systems within the street right-of-way is contingent upon the owner/developer acceptance of responsibility of risk and any damage to these systems Donatos Pizza Sewer - 2.1 E.D.U.'s not to exceed an average daily flow of 630 gallons Water - 2.1 E.D.U.'s not to exceed an average daily flow of 630 gallons Heritage Square Sewer - 18 E.D.U.'s not to exceed an average daily flow of 5,400 gallons Water - 18 E.D.U.'s not to exceed an average daily flow of 5,400 gallons Delaware Trace Sewer - 41 E.D.U.'s not to exceed an average daily flow of 12,300 gallons Water - 41 E.D.U.'s not to exceed an average daily flow of 12,300 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. REIMBURSEMENT AGREEMENT: Mayor Johnson moved to approve the reimbursement agreement with Heritage Square in the amount of $55,635 for installing an off-site water line to Heritage Square sub-division at 210 N. Third Ave. N.W. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson moved to table the bond release for Kroger as there was a question as to whether or not the three (3) year maintenance requirement should be waived. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Rick McKinney moved to approve the bond release for Rosemeade Commons for Street Signs in the amount of $500. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. JOINT FUNDING AGREEMENT: Rick McKinney moved to approve the joint funding agreement with Department of the Interior for monitoring wells in Carmel from October 1, 1995 to September 30, 1996 in the amount of $1,600. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson moved to approve the agreement with CISCO for Police Department software support in the amount of $2,490 per year. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. RE-ESTABLISH HIRE DATES: Upon the request of Fire Chief Steve Couts to amend the hire date of Anthony R. Keaton to August 11, 1995; to put James P. Foster and Mark A. Hulett on the payroll as soon as P.E.R.F. approves them and bring this date back before the Board at that time, Mayor Johnson so moved. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. MEDICAL CLAIMS APPROVAL: Mayor Johnson moved to approve the following medical claims from Nyhart Company. Steve Brown seconded the motion. 7/31/95 $ 1,870.99 8/4/95 35.00 8/8/95 11,877.64 2 Mayor Johnson called for the question. All members voted aye. Motion passed. REQUESTS FOR USE OF CITY PROPERTY AND STREET CLOSINGS: Mayor Johnson moved to approve the request of Elizabeth A. Dale to use the gazebo on August 19, 1995 from 4 to 9 p.m. for a wedding. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the request of Chris Haskett to use the gazebo on August 26, 1995 from 12 to 11 p.m. for a band concert. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the request from the Fountain Square Committee to close the street around the fountain on September 4, 1995 for the Gazebo Gala from 1 to 5 p.m. and on November 21, 1995 from 5:30 to 10 p.m. for Lighting of the Square. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SANITARY SEWER EASEMENT ACCEPTANCE: Mayor Johnson moved to approve the request to accept the Sanitary Sewer Easement on 3rd Avenue S.W. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUT REQUEST: Mayor Johnson moved to approve the request from Ameritech, based on the new drawings which relocate the curb cut so it is not over the sanitary sewer, on East 131st Street approximately (one) 1 mile east of Cherry Tree Road. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PLACEMENT OF SEWER: Mayor Johnson moved to approve the request from St. Christopher's Episcopal Church at 1440 West Main Street to bore beneath the existing trees located on the right- of-way and cause little disturbance as possible, for installation of 2" sanitary force main lateral in the City's right-of way. Rick McKinney seconded the motion. Mayor Johnson, after speaking to Max Hodson of Hodson Realty, and David F. Briggs of St. Christopher's, stated for the record that drain tile runs from the southern driveway south to the property line. Mayor Johnson called for the question. All members voted aye. Motion passed. REQUEST TO TEMPORARILY PUMP SEWAGE: Mayor Johnson moved to approve the request of Jeff 3 Thompson to temporarily pump sewage from the on-site sanitary sewer mains in Plum Creek Village and Plum Creek Estates until the lift station is completed. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. ALL AMERICAN WRECKERS COMPLAINT: Paul Davis, owner of All American Wreckers and sole wrecker service for the City since 1978, came before the Board to voice his complaint of Carmel Police Department granting another wrecker service part of the business of towing vehicles for the City of Carmel, stating the business was located in Westfield and only had a lot to store vehicles here in Carmel. Assistant Police Chief Tim Green stated both companies have guidelines to follow that were drawn up after careful consideration with the city attorney. Steve Brown, citing free trade and the most important issue being that Carmel resident receive a fair price, suggested a bid process might be worth looking into. Rick McKinney stated he believed it important to use Carmel based companies. Mayor Johnson moved to table the complaint so that City Attorney Gordon Byers may be present to answer questions and give the board time to check with other communities, and check what represents local business and what doesn't. Steve Brown seconded the motion after hearing some further issues Mr. Davis was concerned with. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully submitted, _______________________________ _____ Approved, ____________________________________ Attest: 4 ______________________________ 5