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Home My WebLink AboutBPW-07-19-95CARMEL BOARD OF PUBLIC WORKS JULY 19, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE Mayor Johnson brought the meeting of the Carmel Board of Public Works to order. Members in attendance were Rick McKinney and Steve Brown. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE: APPROVAL OF MINUTES: Mayor Johnson moved to approve the minutes of July 5, 1995, both regular and executive sessions. Rick McKinney seconded the motion. Minutes were approved as submitted. Mayor Johnson and Rick McKinney approved the minutes of June 21, 1995 as amended, 116th Street Project change orders were approved by Butler, Fairman & Seufert, not for Butler, Fairman & Seufert. BID AWARDS: Mayor Johnson moved to award Contract 11, Sewer Replacement , to low bidder James Moffitt Excavating, in the amount of $260,734, upon the recommendation of Jones & Henry Engineering, engineers for the project. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members present voted aye. Motion passed. Mayor Johnson moved to award the bid for a Type III Ambulance to low bidder Trusty Professional Vehicle Sales, in the amount of $107,199, upon the recommendation of Assistant Fire Chief, Doug Callahan. Rick McKinney seconded the motion. All members present voted aye, Steve Brown arrived at the meeting while the vote was being taken. SEWER AVAILABILITY: Mayor Johnson moved to approve the sewer availability request for Lot 12, Maple Acres of 1 E.D.U. not to exceed an average daily flow of 300 gallons. Rick McKinney seconded the motion. Rick McKinney questioned whether annexation to the city would be a contingency. Mayor Johnson stated no, the City has a non-remonstrance agreement with them for annexation. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to amend the motion to include in the approval a $2000 damage bond be posted to cover potential damage to those lots that the easement for the sewer is on. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. CONTRACT & CHANGE ORDER APPROVALS: Mayor Johnson made a motion approve Change Order No. 2, Contract 8 from Titan Contracting in the amount of an additional $18,413 for the Utilities Department. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve Change Order No. 2 from Eagle Valley, Inc. in the amount of a decrease of $1,538.11 for the Utilities Department. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve Amendment 9-95 to Engineering Service Agreement with Jones & Henry , for the development of a facilities plan in the format required by IDEM on a time-and-expense basis. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve a contract with Barn Woodwork for cleaning, repairing and maintenance on the wood signage around City Hall, in the amount of $260 bi-yearly. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the Donation form, Warranty Deed and Exempt Transaction form for the 96th Street project reflecting the area revision for the hiking trail from United Consulting Engineers. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Steve Brown moved to approve the contract with Pebsco for the deferred compensation plan for the next four (4) years for the City, upon the recommendation of City Attorney Gordon Byers. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved for the approval of Change Order No. 6 from Shelly & Sands for the 116th Street Project , in an amount of an additional $10,628, upon the recommendation of the consultants for the project, Butler, Fairman & Seufert. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 2 Mayor Johnson moved for the approval of Contract #11, James Moffitt Excavating , in the amount of $260,734, which was previously awarded the bid for same earlier this meeting. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SWEARING IN OF POLICE OFFICERS: Police Chief Roger Conn swore in three new police officers, Charles, E. Driver, Adam C. Miller and Robert P. Harris. PROMOTIONS AND NEW HIRES: Upon the request of Assistant Fire Chief Doug Callahan, Mayor Johnson moved to approve the promotion of Neil A. Huff to Training Director effective July 15, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Assistant Fire Chief Doug Callahan also requested the approval to hire the following as Probationary Firefighter Paramedics: Richard S. Caster James P. Foster Mark E. Gu gle Wendell E. Howard Mark A. Hulett Anthony Keaton Thomas D. Small Richard E. Viehe along with the request for hiring Michael J. Medlen as Probationary Firefighter, all nine effective August 7, 1995. Mayor Johnson so moved. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. MEDICAL CLAIMS: Mayor Johnson moved to approve the following claims from Nyhart Medical Company. Rick McKinney seconded the motion. 06/30/95 $13,834.55 07/05/95 32.00 07/11/95 16,792.31 Mayor Johnson called for the question. All members voted aye. Motion passed. STREET CLOSING: Brad Wells, who had previously been granted use of the Gazebo for a play on August 10, 11 & 12, 1995, was not granted permission to closed the street around the fountain by unanimous rejection. 3 GAZEBO USE: Body Perfect was granted the date change from Monday 24th to Thursday, July 27th, the use of the fountain steps from 9 am to 2 pm by unanimous consent. AGENDA AMENDMENT: Mayor Johnson made a motion to move agenda item 11c to 11a. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUT: Steve Brown moved to approve the request presented by E. Davis Coots, to allow a curb cut on the South East corner of Range Line at Medical Drive for the construction of MetroBank. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. RALLY PERMIT: Richard Bottoms requested permission to hold a rally on July 27th from 12 to 12:45 pm between 11800 and 11900 North Pennsylvania with one (1) to ten (10) participants. Steve Brown, after expressing the concerns were for safety of demonstrators and drivers, moved to allow Mr. Bottoms to meet with these contingencies: 1) stay in public right of way, 2) no obstruction of traffic, 3) contact Major Honaker for cones to partially block lane for safety and 4) be sure demonstrators are visible. Mr. Coots, attorney for Conseco, expressed concern for any impediment to employee access by one lane being partially blocked, and suggested the rally be moved one block south so as to avoid any infringement. Mr. Bottoms, before agreeing, asked to see a map as he was unfamiliar with area, but after some further discussion, stated he was not opposed to moving one block south. Steve Brown so amended his motion to reflect the area selected was one block south of original request and that Major Honaker would clarify the area that Mr. Bottoms could use. Mayor Johnson seconded the motion. Mayor Johnson called for the question. With Rick McKinney abstaining due to conflict, all other members voted aye. Motion passed. OTHER BUSINESS: Police Chief Roger Conn requested permission to use an abandoned house owned by Woodland Country Club for E.R.T. training, stated insurance coverage was sufficient and requested the Board complete the "Hold Harmless" waiver. Rick McKinney so moved. Mayor Johnson seconded the motion. Mayor Johnson called for the question. With Steve Brown abstaining due to conflict, all other 4 members voted aye. Motion passed. Mayor Johnson moved to approve the request from Hamilton County Surveyor's office that the street cut bond requirement be waived for the 116th Street right-of-way. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Steve Brown moved to table item 11d, curb cut request from Ameritech as they were not present. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson stated for the record that the City has made an offer to the Fleer's to allow them to pay half of the unusually high water bill as a one time relief only. Steve Brown moved that the Board agrees to accept the payment of one half of the water bill that was in dispute late last year and early this year. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully submitted, ____________________________________ Approved, ____________________________________ Attest: ______________________________ 5