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Home My WebLink AboutBPW-12-06-95CARMEL BOARD OF PUBLIC WORKS DECEMBER 6, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE BID OPENINGS: Mayor Johnson opened and read aloud the following bids for Contract #12, Screen Replacement Project for Utilities. Bowen Engineering $579,000 MK Betts Engineering & Contracting 526,000 Maddox Industrial Contractors, Inc. 573,500 The bids were given to Brian Houghton, of Jones & Henry Engineering, to review. Bids to be returned to the clerk-treasurers office upon the completion of the review. Rick McKinney moved to allow Mayor Johnson to sign the lowest and responsive bid, as recommended by the engineer, on behalf of the Board. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members present voted aye. Motion passed. Steve Brown arrived at the meeting during the next bid opening. Mayor Johnson opened and read aloud the following bids for Traffic Signal Modernization at 116th Street and Gray Road for the Engineering Department. Midwestern Electric $26,994.20 James H. Drew Corp. 31,264.09 Michiana Contractors, Inc. 29,846.00 The Hoosier Company, Inc. 23,939.70 H.E. Henderson 29,850.00 Randy Powell, Assistant Director of Engineering, was given the bids to take under advisement. Bids to be returned to the Clerk-Treasurer's office upon completion of the review. Rick McKinney moved to allow the Mayor to sign the lowest and responsive bid, upon recommendation of the engineer Bill Fehribach, on behalf of the Board. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson opened and read aloud the following bid for the 1995 Sidewalk Improvement Program, Medical Drive for Engineering. CMA Corporation Base $36,153 Alternate add 17,233 CC&T Construction Base 19,500 Alternate add 5,500 MRS Inc 29, 500 D.R. Childs Base 19,370 Alternate add 9,659 Randy Powell was given the bids to take under advisement. Bids to be returned to the Clerk- Treasurer's office upon completion of the review. Rick McKinney moved to allow the Mayor to sign the lowest and responsive bid, based upon the recommendation of Ghafari Associates, on behalf of the Board. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. APPROVAL OF MINUTES: Steve Brown moved to approve the minutes of November 15, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye, except Mayor Johnson who abstained due to absence at that meeting. PLAT SIGNING: The Board signed plats for Worthington Estates, Section 3 and Delaware Trace, Section 1. SEWER AND WATER AVAILABILITY: Rick McKinney moved to approve the following sewer and water availabilities. Steve Brown seconded the motion. S&M Paint & Drywall Warehouse Sewer and Water .73 E.D.U's not to exceed an average daily flow of 219 gallons Property adjacent to 937 Keystone Way Sewer and Water 1.6 E.D.U's not to exceed an average daily flow of 480 gallons Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson moved to approve the following contracts. Steve Brown seconded the motion. Robert F. Thomas, Jr. , seminar for Police, in the amount of $6,200 2 Information Decisions, Inc. , annual maintenance agreement for Sunsparc equipment for the Police Department, in the amount of $4,200 Moffitt Excavating , Change Order #2, Contract #11, in the amount of an additional $8,260, for Utilities Governor's Council on Dangerous and Impaired Driving , utilizing one police officer in lieu of full salary and benefits and four (4) car cameras with radar interface Jones & Henry , Change Order No. 16-95, additional expenses incurred for Bar Screen Replacement Project, in the amount of $14,400, for Utilities Vertical Integrated Applications , 1996 maintenance agreement with the Communications Center, in the amount of $5,241 M & R Enterprises , 1996 contract to clean Carmel Police Department, in the amount of $20,400 annually Vertical Integrated Applications , 1996 maintenance agreement with the Police Department, in the amount of $417.48 Mayor Johnson called for the question. All members voted aye. Motion passed. The three (3) change orders from Shelly & Sands, Change Order #'s 12, 13 and 14, for the 116th Street project, were tabled until the next meeting, as Mayor Johnson wished to question IN Dot and the contractor in regards to these change orders. MEDICAL CLAIM APPROVAL: Mayor Johnson moved to approve the following employee medical claims from Nyhart. Rick McKinney seconded the motion. 11/07/95 $31,097.05 11/14/95 29,905.16 11/17/95 15.55 11/20/95 18,935.20 11/21/95 39,486.00 11/29/95 9,758.53 11/30/95 3,161.43 Mayor Johnson called for the question. All members voted aye. Motion passed. LEASE OF CITY PROPERTY: Steve Brown moved to approve the lease with Carmel Fire Buffs and Fire Museum Inc., for city property at 210 1st Avenue S.W., in the amount of $1 per year for the next five years. Rick McKinney seconded the motion. 3 Mayor Johnson called for the question. All members voted aye. Motion passed. REQUEST TO USE CITY PROPERTY: Steve Brown moved to approve the request from Police Chief Roger Conn, to move the date to use the Caucus Room, from January 8, 1995 to January 29, 1995, as originally approved November 15, 1995. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SURPLUS FIRE EQUIPMENT DONATION REQUEST: Mayor Johnson moved to approve the request of Fire Chief Steve Couts to allow the Fire Department to donate specific surplus non-used equipment to the Perry Township Volunteer Fire Department. (See list attached to original minutes.) Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 1994 UNCOLLECTIBLE DEBT WRITE-OFF REQUEST: Rick McKinney moved to approve the request from the Utilities Department to write off $339 uncollected from Water accounts and $300.07 uncollected from Sewer accounts from 1994. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. ENCROACHMENT ON DRAINAGE AND UTILITY EASEMENT: Mayor Johnson moved to approve the request for encroachment on drainage and utility easement for lot 33 in Park Place Subdivision, as a section of the home was constructed within the easement. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. WITHDRAWAL FROM DEFERRED COMPENSATION: Rick McKinney moved to approve the request of Brett Overmyer to withdraw funds from PEBSCO due to hardship, as previously discussed at an executive session. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Clerk-Treasurer did not receive a copy of the request in the packet sent by Mindy Holliday for the meeting. DEDICATION OF ADDITIONAL RIGHT-OF-WAY: Steve Brown moved to approve the request of Shepherd Insurance Agency on Carmel Drive for the dedication of an additional ten (10) feet of right-of-way subject to the approval by the Department of Engineering. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. 4 REVISED 96TH STREET CONTRACT: Mayor Johnson moved to approve the revised contract he brought to the meeting, for the 96th Street Project from Lakeshore Drive to I69. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Clerk-Treasurer did not receive a copy of the contract with the packet sent by Mindy Holliday for the meeting. OTHER BUSINESS: Robert C. Langston, of Langston Development, approached the Board with a concern regarding large bonds being held for various sidewalks within developments when most of the sidewalks are done, but a property is undeveloped as yet and hence, no sidewalk, the whole bond is being held, and requested the Board to look into other more viable options rather than holding the large bond. Mayor Johnson stated he would check into the matter and asked Mr. Langston to return to the next meeting. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully submitt ed, ____________________________________ Approved, ____________________________________ Attest: ______________________________ 5