HomeMy WebLinkAboutBPW-12-06-95CARMEL BOARD OF PUBLIC WORKS
DECEMBER 6, 1995
6:15 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in
attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in
attendance.
PLEDGE OF ALLEGIANCE
BID OPENINGS: Mayor Johnson opened and read aloud the following bids for Contract #12, Screen
Replacement Project for Utilities.
Bowen Engineering $579,000
MK Betts Engineering & Contracting 526,000
Maddox Industrial Contractors, Inc. 573,500
The bids were given to Brian Houghton, of Jones & Henry Engineering, to review. Bids to be returned
to the clerk-treasurers office upon the completion of the review.
Rick McKinney moved to allow Mayor Johnson to sign the lowest and responsive bid, as
recommended by the engineer, on behalf of the Board. Mayor Johnson seconded the motion.
Mayor Johnson called for the question. All members present voted aye. Motion passed. Steve Brown
arrived at the meeting during the next bid opening.
Mayor Johnson opened and read aloud the following bids for Traffic Signal Modernization at 116th
Street and Gray Road for the Engineering Department.
Midwestern Electric $26,994.20
James H. Drew Corp. 31,264.09
Michiana Contractors, Inc. 29,846.00
The Hoosier Company, Inc. 23,939.70
H.E. Henderson 29,850.00
Randy Powell, Assistant Director of Engineering, was given the bids to take under advisement. Bids
to be returned to the Clerk-Treasurer's office upon completion of the review.
Rick McKinney moved to allow the Mayor to sign the lowest and responsive bid, upon
recommendation of the engineer Bill Fehribach, on behalf of the Board. Steve Brown seconded the
motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Mayor Johnson opened and read aloud the following bid for the 1995 Sidewalk Improvement
Program, Medical Drive for Engineering.
CMA Corporation Base $36,153
Alternate add 17,233
CC&T Construction Base 19,500
Alternate add 5,500
MRS Inc 29, 500
D.R. Childs Base 19,370
Alternate add 9,659
Randy Powell was given the bids to take under advisement. Bids to be returned to the Clerk-
Treasurer's office upon completion of the review.
Rick McKinney moved to allow the Mayor to sign the lowest and responsive bid, based upon the
recommendation of Ghafari Associates, on behalf of the Board. Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
APPROVAL OF MINUTES: Steve Brown moved to approve the minutes of November 15, 1995. Rick
McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye, except Mayor Johnson who
abstained due to absence at that meeting.
PLAT SIGNING: The Board signed plats for Worthington Estates, Section 3 and Delaware Trace,
Section 1.
SEWER AND WATER AVAILABILITY: Rick McKinney moved to approve the following sewer and water
availabilities. Steve Brown seconded the motion.
S&M Paint & Drywall Warehouse
Sewer and Water .73 E.D.U's not to exceed an average daily flow of 219 gallons
Property adjacent to 937 Keystone Way
Sewer and Water 1.6 E.D.U's not to exceed an average daily flow of 480 gallons
Mayor Johnson called for the question. All members voted aye. Motion passed.
CONTRACT APPROVAL: Mayor Johnson moved to approve the following contracts. Steve Brown
seconded the motion.
Robert F. Thomas, Jr. , seminar for Police, in the amount of $6,200
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Information Decisions, Inc. , annual maintenance agreement for Sunsparc equipment for the Police
Department, in the amount of $4,200
Moffitt Excavating , Change Order #2, Contract #11, in the amount of an additional $8,260, for Utilities
Governor's Council on Dangerous and Impaired Driving , utilizing one police officer in lieu of full
salary and benefits and four (4) car cameras with radar interface
Jones & Henry , Change Order No. 16-95, additional expenses incurred for Bar Screen Replacement
Project, in the amount of $14,400, for Utilities
Vertical Integrated Applications , 1996 maintenance agreement with the Communications Center, in
the amount of $5,241
M & R Enterprises , 1996 contract to clean Carmel Police Department, in the amount of $20,400
annually
Vertical Integrated Applications , 1996 maintenance agreement with the Police Department, in the
amount of $417.48
Mayor Johnson called for the question. All members voted aye. Motion passed.
The three (3) change orders from Shelly & Sands, Change Order #'s 12, 13 and 14, for the 116th Street
project, were tabled until the next meeting, as Mayor Johnson wished to question IN Dot and the
contractor in regards to these change orders.
MEDICAL CLAIM APPROVAL: Mayor Johnson moved to approve the following employee medical
claims from Nyhart. Rick McKinney seconded the motion.
11/07/95 $31,097.05
11/14/95 29,905.16
11/17/95 15.55
11/20/95 18,935.20
11/21/95 39,486.00
11/29/95 9,758.53
11/30/95 3,161.43
Mayor Johnson called for the question. All members voted aye. Motion passed.
LEASE OF CITY PROPERTY: Steve Brown moved to approve the lease with Carmel Fire Buffs and Fire
Museum Inc., for city property at 210 1st Avenue S.W., in the amount of $1 per year for the next five
years. Rick McKinney seconded the motion.
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Mayor Johnson called for the question. All members voted aye. Motion passed.
REQUEST TO USE CITY PROPERTY: Steve Brown moved to approve the request from Police Chief Roger
Conn, to move the date to use the Caucus Room, from January 8, 1995 to January 29, 1995, as
originally approved November 15, 1995. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
SURPLUS FIRE EQUIPMENT DONATION REQUEST: Mayor Johnson moved to approve the request of Fire
Chief Steve Couts to allow the Fire Department to donate specific surplus non-used equipment to the
Perry Township Volunteer Fire Department. (See list attached to original minutes.) Rick McKinney
seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
1994 UNCOLLECTIBLE DEBT WRITE-OFF REQUEST: Rick McKinney moved to approve the request from
the Utilities Department to write off $339 uncollected from Water accounts and $300.07 uncollected
from Sewer accounts from 1994. Mayor Johnson seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
ENCROACHMENT ON DRAINAGE AND UTILITY EASEMENT: Mayor Johnson moved to approve the request
for encroachment on drainage and utility easement for lot 33 in Park Place Subdivision, as a section
of the home was constructed within the easement. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
WITHDRAWAL FROM DEFERRED COMPENSATION: Rick McKinney moved to approve the request of
Brett Overmyer to withdraw funds from PEBSCO due to hardship, as previously discussed at an
executive session. Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Clerk-Treasurer did not receive a copy of the request in the packet sent by Mindy Holliday for the
meeting.
DEDICATION OF ADDITIONAL RIGHT-OF-WAY: Steve Brown moved to approve the request of Shepherd
Insurance Agency on Carmel Drive for the dedication of an additional ten (10) feet of right-of-way
subject to the approval by the Department of Engineering. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
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REVISED 96TH STREET CONTRACT: Mayor Johnson moved to approve the revised contract he brought
to the meeting, for the 96th Street Project from Lakeshore Drive to I69. Rick McKinney seconded the
motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Clerk-Treasurer did not receive a copy of the contract with the packet sent by Mindy Holliday for the
meeting.
OTHER BUSINESS: Robert C. Langston, of Langston Development, approached the Board with a
concern regarding large bonds being held for various sidewalks within developments when most of
the sidewalks are done, but a property is undeveloped as yet and hence, no sidewalk, the whole bond
is being held, and requested the Board to look into other more viable options rather than holding the
large bond.
Mayor Johnson stated he would check into the matter and asked Mr. Langston to return to the next
meeting.
There being no further business before the Carmel Board of Public Works, the meeting was duly
adjourned.
Respectfully submitt ed,
____________________________________
Approved,
____________________________________
Attest:
______________________________
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