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Home My WebLink AboutBPW-12-20-95CARMEL BOARD OF PUBLIC WORKS DECEMBER 20, 1995 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson moved to approve the minutes of December 6, 1995. Rick McKinney seconded the motion. Minutes were approved by unanimous consent by members present. Steve Brown entered the meeting as the vote was being taken. BID AWARD: Mayor Johnson announced the bid for Traffic Signal Modernization was awarded to low bidder, The Hoosier Group, in the amount of $23,939.70. Mayor Johnson announced the bid for 1995 Sidewalk Construction at Medical Drive was awarded to the low bidder D.R. Childs, in the amount of $19,370. The alternate bid was not accepted. Mayor Johnson announced the bid for Contract #12, Screen Replacement was awarded to the low bidder M.K. Betts, in the amount of $526,000. QUOTE AND BID OPENING: Mayor Johnson opened and read aloud the following quotes for Re-roofing of Well House #5 and #7 for the Utilities Department. D.G.S. Blanton Roofing Company #7 only $1,500 Smither Roofing Company, Inc. #5 3,320 #7 2,515 Ralph R. Reeder & Sons #5 2,107 #7 3,252 Quotes were given to Rick Brandau, Assistant Manager of Utilities, to take under advisement. Rick McKinney moved to allow the Mayor to sign the lowest and responsive quote on behalf of the Board. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson opened and read aloud the following bids for Waterworks Improvements Plant #4 for the Utilities Department. Bids received for the same on November 1, 1995 were rejected as all were too high. (See breakdown of those bids attached to original minutes of November 1, 1995.) Security Painting Company Inc. Item 1A $102,000 Item 1B 28,340 Item 1C 14,000 Jetc o Ltd. Item 1A 150,000 Item 1B 38,400 Item 1C 21,800 The bid from Jetco Ltd. was rejected at the end of the meeting as item 1C, originally read as $21,800, was deemed illegible as it had been whited out. A bid was received by the Clerk-Treasurer from D&M Painting at 5:02 P.M. and was returned unopened to the bidder for arriving after the 4:30 P.M. cut-off. AVAILABILITY REIMBURSEMENT: Mayor Johnson moved to approve the request from Utilities Manager Jim Dougherty to place the city on the Availability Reimbursement for Parallel North/South Interceptor in the amount of $534,000. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASE: Rick McKinney moved to approve releasing the bond for Brentwood Village for Off Site Storm Sewer in the amount of $23,500. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson moved to approve the following contracts. Steve Brown seconded the motion. Xerox maintenance contract for copier at Fire Department, in the amount of $465 annually Procedures for Selection of Consultants on Contracts Involving Federal Participation , for Engineering Barn Woodworks maintenance contract for the signs "Welcome to Carmel" Jones & Henry , amendment #17-95, Prairie View Offsite Sewers in the amount of $8,600 for Utilities Mayor Johnson called for the question. All members voted aye. Motion passed. After much discussion with Nelson Steele from Butler, Fairman & Seufert, regarding change order numbers 13, 14 and 15, Mayor still was not satisfied that City is responsible for delays in construction and for the lack of locating the water lines, felt that contractor, engineer, other utility companies were at fault more than the city; and recommended they be referred back to Tom Welch, Director of Engineering, to follow up on, change order number 12 should be gone over with John Duffy, Manager of Distribution and Collections with the state. 2 PROMOTIONS AND NEW HIRES: Upon the recommendation of Fire Chief Steve Couts, Rick McKinney moved to promote 3rd Class Firefighter Scott B. Miller to 2nd Class Firefighter effective January 1, 1996. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Upon the recommendation of Police Chief Roger Conn, Mayor Johnson moved to approve the hiring of 5 new officers as 3rd Class Patrolmen effective January 2, 1996, pending their passing all testing, Jonathan D. Floyd, Keith T. Freer, Robert E. Locke, Troy D. Smith and David R. Vanderbeck. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. MEDICAL CLAIM APPROVAL: Steve Brown moved to approve the following claims from Nyhart. Rick McKinney seconded the motion. 12/05/95 $19,928.42 12/06/95 31.87 12/12/95 20,865.22 Mayor Johnson called for the question. All members voted aye. Motion passed. REQUEST TO USE CITY PROPERTY: Mayor Johnson moved to approve the request of Mike Dearing, Transportation Planner, the use of either Council Chambers or the Caucus Room, depending upon availability on January 8, 1996 at 7 P.M. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. STREET CLOSING: Steve Brown moved to approve the request from Indy Runners for two (2) marathons, The Groundhog 7 Miler on February 4, and Sam Costa Half Marathon on March 24, with the designated street closings, approval contingent upon Clerk-Treasurer receiving the necessary certificate of insurance. OTHER BUSINESS: Mayor Johnson recommended the request from Langston Development Company to change the policy on residential sidewalk bonds to go the Department of Community Development to review the various alternatives and present an ordinance to Council. Steve Brown moved to approve the request of Jim Nelson, attorney for the petitioner Thompson Consumer Electronics, for two (2) curb cuts on Superior Street. Rick McKinney seconded the motion. Mayor Johnson called for the question. All member voted aye. Motion passed. 3 Rick McKinney moved to approve the request of Jim Nelson, attorney for the petitioner Prairie View Golf Course, for the extension by 6" beyond water main, of the previously approved dedication. A new legal description was submitted. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson moved to approve the Dedication of Right-of-Way at Delaware Trace Sub-division. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. For the record, the dedication at Delaware Trace had been recorded prior to Board approval. Steve Brown moved to approve the request from Mark Obergfell of Weihe Engineers, to relocate the sidewalk behind curb to maintain mound in Carmel Station, Section 1. Rick McKinney seconded the motion. Mayor Johnson called for the question. All member voted aye. Motion passed. Mayor Johnson moved to postpone the request to off-set the entrance to the Keen Sub-division, as there was no drawing submitted and have it return at the next Board meeting with those drawings. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. James Shinaver, attorney for the petitioner Craig Sharpe, presented the initial plans for requesting annexation to the City and presented a map to the Board and Clerk. Steve Brown moved to approve the Agreement of Abandonment of Easement and Private Road to Brookshire Lift Station. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. After a lengthy discussion with Phil Nicely, attorney for the petitioner Centex Homes, regarding reimbursement agreements and responsibilities for a lift station, Mayor Johnson referred the matter back to the Department of Engineering to send a letter clarifying reimbursement agreements and liabilities. There being no further business before the Carmel Board of Public Works, the meeting was duly adjourned. Respectfully submitted, 4 ____________________________________ Approved, ___________________________________ _ Attest: ______________________________ 5