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HomeMy WebLinkAboutBPW 01/20/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 20, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, January 20, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JANUARY 20, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. January 6, 1999, regular meeting , Bid Opening a. Fencing for Water Treatment Site 5, Wastewater Treatment Site; John Duffy, Utilities Director *published m The Daily Ledger oti damtatZy 2 arid 9, 1999 Contracts a. Agreement for Professional Services; Cole Associates, Inc.; Steve Engelking, DOCS b. Sewer Acquisition Agreement; Creekside Homeowners Association; John Duffy, Utilities Director c. Agreement for Professional Services; Frakes Engineering, Inc.; John Duffy, Utilities Director d. Service Maintenance Program Agreement Registration; NBASE Communications, Inc.; Chief Michael Fogarty, Police Department e. NACO/CSAC/Los Angeles County Contract #56296 "Piggy Back" Addendum; Office Depot; City of Carmel Claims a. $10,267.07 1/6/99 , Request to Use City Property/Close Street a. Request to Use Gazebo for Police Memorial Service; Maj. John P. Etter, Carmel Police Department; Monday, May 10, 1999, 10 a.m. to 3 p.m. b. Request to Use Caucus Room for Baby Shower; Faye Graham and Karen Rice, Mayor's Office; Thursday, January 28, 1999, 4 to 7 p.m. c. Request to Use Caucus Room for Homeowners Meeting; Lake Forest Homeowners Association; Thursday, March 18, 1999, 7 to 9 p.m. d. Request to Use City Streets and Police Personnel for Two Road Races; Nelson Steele, Indy Runners; February 7 and March 21, 1999 , Other a. C, Request for Water and Sanitary Sewer; Brighton Woods, Section 1; Edward E. Fleming, Stoeppelwerth & Associates Request for Board to Ratify Emergency Approval Granted to Indiana Gas for an Emergency Street Cut; Kate Boyle-Weese, City Engineer Request to Discharge Storm Water into Lake on City Property; Brighton Woods Subdivision; Edward E. Fleming, Stoeppelwerth & Associates 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JANUARY 20, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Board Member Mary Ann Burke. Clerk- Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Board Member Billy Walker was absent. Mayor Brainard called the meeting to order at 10:01 a.m. He explained that Board Member Walker was absent because he was attending to his father's funeral arrangements. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes of the January 6 regular meeting. Board Member Burke seconded. The minutes were approved 2-0. BID OPENING: Fencing for Water Treatment Site 5, Wastewater Treatment Site: Utilities Director John Duffy explained that a Common Construction Wage hearing needed to be held before bids could be open. He asked the Board to table the opening. Mayor Brainard moved to table the opening of the bids for one month. Board Member Burke seconded. The bid opening was tabled 2-0. CONTRACTS: Agreement for Professional Services with Cole Associates, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Sewer Acquisition Agreement with Creekside Homeowners Association: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 2-0. Agreement for Professional Services with Frakes Engineering, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Service Maintenance Program Agreement Registration with NBASE Communications, Inc.: Chief Michael Fogarty explained the police department' s need for this contract. Mayor Brainard stated the city attorney, Douglas C. Haney had advised him in a memo that the contract should be tabled because it was in the wrong form. Clerk-Treasurer Cordray added that Mr. Haney also had stated the warranty period in the contract was incorrect. Mayor Brainard moved to approve the contract subject to any changes the city attorney recommended. Board Member Burke seconded. The contract was approved 2-0. "Piggy Back" Addendum with Office Depot: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 2-0. REO UEST TO USE CITY PROPERTY: Request to Use Gazebo for Police Memorial Service; Maj. John P. Etter, Carmel Police Department; Monday, May 10, 1999, 10 a.m. to 3 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Caucus Room for Baby Shower; Faye Graham and Karen Rice, Mayor's Office; January 28, 1999, 4 to 7 p.m. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Caucus Room for Homeowners Meeting; Lake Forest Homeowners Association; March 18, 1999, 7 to 9 p.m. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use City Streets and Police Personnel for Two Road Races; Nelson Steele, Indy Runners; February 7 and March 21, 1999. Mayor Brainard moved to approve the request contingent on three recommendations by the city attorney. Board Member Burke seconded. The request was approved 2-0 subject to the following: 1) 2) 3) Indy Runners must obtain approval from the Carmel Police Department for both races. Indy Runners must agree to pay for off-duty officers to man major intersections the race will cross. Indy Runners must ensure the proper release forms are signed by all race participants. OTHER: Request for Water and Sanitary Sewer for Brighton Woods, Section 1; Edward E. Fleming, Stoeppelwerth & Associates: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Board to Ratify Emergency Approval Granted to Indiana Gas for an Emergency Street Cut; City Engineer Kate Boyle-Weese: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Discharge Storm Water into Lake on City Property; Edward E. Fleming, Stoeppelwerth & Associates: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0 The meeting was adjourned at 10:15 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Attest: Mayor James Brainard Clerk-Treasurer Diana L. Cordray, IAMC