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Home My WebLink AboutBPW 02/03/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, FEBRUARY 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, February 3, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. January 20, 1999, regular meeting , Bid Opening a. Nine Full-Size Police Vehicles; Chief Michael Fogany, Police Department *published m The Daily Ledger o~ Jamtaty 16 at~d 23, 1999 b. Three Heavy Duty Diesel Trucks; David Klingensmith, Street Department *published m The Daily Ledger o~ Jamtaty 14 at~d 21, 1999 c. One Ton Cab and Chassis and 3/4 Ton Pick-Up Truck; Street Department *published m The Daily Ledger o~ Jamtaty 14 at~d 21, 1999 , Performance Releases a. Resolution BPW-02-03-99-01/Spring Creek, Section 3; Monuments and Markers , Contracts a. Non-Remonstrance Agreement; Randall L. and Kathleen S. Arthur, 53 13 E. 126th St.; City of Carmel , Claims a. $36,428.39 1/13/99 b. $9,749.58 1/20/99 c. $53,862.35 1/27/99 , Request to Use City Property/Close Street a. Request to Use Gazebo for Wedding; Dona K. Lamb and Bradford L. Drake; Saturday, July 10, 1999, 6 to 9:30 p.m. b. Request to Use Gazebo for Greenspace Garden Faire; Sue Dillon, Citizens for Greenspace; May 6, 7 and 8, 2000, 8 a.m. to 5:30 p.m. each day , Other a. C, Request for Promotion of Captain to Assistant Fire Chief; Chief Douglas Callahan, Fire Department Petition for Annexation; Hamilton Crossing East; Steven Granner, Bose McKinney & Evans Request for Approval to Cut Median on Hazel Dell Parkway for Entrance into Brighton Woods Subdivision; Edward E. Fleming, Stoeppelwerth & Associates Resolution BPW-02-03-99-02; Authorization for Clerk-Treasurer to Execute Documems Relating to a Lease Agreemere with Fifth Third Bank 8. Adjournmere CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES: Board Member Burke moved to approve the minutes of the January 20 regular meeting. Mayor Brainard seconded. The minutes were approved 2-0. Board Member Walker abstained because he did not attend the January 20 meeting. BID OPENING: Nine Full-Size Police Vehicles: Mayor Brainard opened the one bid received from Tom Wood Ford for $192,060 ($21,340 per car). The board gave the bids to Police Chief Michael Fogarty to review. OTHER: Mayor Brainard skipped to Agenda Item 7a, Request for promotion. Fire Chief Douglas Callahan asked the board to approve the promotion of Captain Jace Platt to Assistant Chief of Operations. Mayor Brainard moved to approve the promotion. Board Member Walker seconded. The promotion was approved 3-0. The mayor pinned Assistant ChiefPlatt's badge to his shirt. BID OPENING: Three Heavy Duty Diesel Trucks: Mayor Brainard opened the two bids received for the trucks: Speedway International Trucks, Inc. for $171,624.96 ($57,208.32 per car) and Dan Young Chevrolet, Inc. for $152,250 ($50,750 per truck). One Ton Cab and Chassis and 3A Ton Pick-Up Truck: Mayor Brainard opened the one bid received for the items from Dan Young Chevrolet, Inc. The bids were $22,200 for the truck, $24,750 for the cab and chassis and an offer of $2,000 for the truck offered for trade in. The board gave both sets of bids to Street Commissioner David Klingensmith to review. PERFORMANCE RELEASES: Resolution BPW-02-03-99-01 ;Spring Creek, Section 3; Monuments and Markers: Mayor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. CONTRACTS: Non-Remonstrance Agreement with Randall L. and Kathleen S. Arthur, 53 13 E. 126th St.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY: Request to Use Gazebo for Wedding; Dona K. Lamb and Bradford L. Drake; Saturday, July 10, 1999, 6 to 9:30 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Greenspace Garden Faire; Sue Dillon, Citizens for Greenspace; May 6, 7 and 8, 2000, 8 to 5:30 p.m. each day: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTHER: Petition for Annexation of Hamilton Crossing East; Steve Granner, Bose McKinney & Evans: Mayor Brainard moved to approve the request. Board Member Walker seconded. Steve Granner of Bose McKinney and Evans stated he was aware the annexation wouldn't become effective until January 3, 2000, because of the census. The request was approved 3-0. Request for Approval to Cut Median on Hazel Dell Parkway for Entrance into Brighton Woods Subdivision: Mayor Brainard moved to approve the request subject to the petitioner meeting requirements specified by the city engineer. Board Member Walker seconded. The request was approved as motioned 3-0. Resolution BPW-02-03-99-02, Authorization for Clerk-Treasurer to Execute Documents Relating to a Lease Agreement with Fifth Third Bank: Mayor Brainard moved to approve the resolution. Board Member Walker seconded. City Attorney Douglas C. Haney requested the item be tabled so he could review several exhibits attached to the lease agreement. After discussion, Mayor Brainard amended his motion to approve the resolution contingent on the city attorney' s review of the exhibits by Monday, February 8, 1999. Board Member Walker seconded. The request was approved as motioned 3-0. ADD-ON ITEM: Change Order Request for Tudor Commons Subdivision Sanitary Sewer Reimbursement Agreement; D. Craig Sharpe, Tudor Commons: Utilities Director John Duffy explained this request would reduce the change order $9,627 to a total of $105,200.44. He stated this change was a result of the contractor not being able to complete the project as expected. Mayor Brainard moved to approve the request. Board Member Burke seconded. The change order was approved 3-0. Hearing for Carmel Police Officer Jonathon D. Floyd: Mr. Haney explained that this hearing had not been scheduled for today' s BPW meeting as expected because Officer Jonathon Floyd had submitted a resignation letter to Police ChiefFogarty on February 1, 1999. ChiefFogarty accepted Officer Floyd' s recognition the day it was submitted. Mr. Haney submitted to the board a copy of Officer Floyd' s request for a hearing and a letter from his attorney asking that the hearing be withdrawn (Exhibits A and D). Mr. Haney stated the board already had received several other items regarding the hearing (Exhibits B and C). The meeting was adjourned at 10:25 a.m. Attest: Clerk-Treasurer Diana L. Cordray, IAMC Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard