HomeMy WebLinkAboutBPW 02/03/1999MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, FEBRUARY 3, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public Works will have its regularly
scheduled meeting Wednesday, February 3, 1999, at 10 a.m. in the Council Chambers, City
Hall, One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, FEBRUARY 3, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. January 20, 1999, regular meeting
,
Bid Opening
a. Nine Full-Size Police Vehicles; Chief Michael Fogany, Police Department
*published m The Daily Ledger o~ Jamtaty 16 at~d 23, 1999
b. Three Heavy Duty Diesel Trucks; David Klingensmith, Street Department
*published m The Daily Ledger o~ Jamtaty 14 at~d 21, 1999
c. One Ton Cab and Chassis and 3/4 Ton Pick-Up Truck; Street Department
*published m The Daily Ledger o~ Jamtaty 14 at~d 21, 1999
,
Performance Releases
a. Resolution BPW-02-03-99-01/Spring Creek, Section 3; Monuments and Markers
,
Contracts
a. Non-Remonstrance Agreement; Randall L. and Kathleen S. Arthur, 53 13 E. 126th
St.; City of Carmel
,
Claims
a. $36,428.39 1/13/99
b. $9,749.58 1/20/99
c. $53,862.35 1/27/99
,
Request to Use City Property/Close Street
a. Request to Use Gazebo for Wedding; Dona K. Lamb and Bradford L. Drake;
Saturday, July 10, 1999, 6 to 9:30 p.m.
b. Request to Use Gazebo for Greenspace Garden Faire; Sue Dillon, Citizens for
Greenspace; May 6, 7 and 8, 2000, 8 a.m. to 5:30 p.m. each day
,
Other
a.
C,
Request for Promotion of Captain to Assistant Fire Chief; Chief Douglas
Callahan, Fire Department
Petition for Annexation; Hamilton Crossing East; Steven Granner, Bose McKinney
& Evans
Request for Approval to Cut Median on Hazel Dell Parkway for Entrance into
Brighton Woods Subdivision; Edward E. Fleming, Stoeppelwerth & Associates
Resolution BPW-02-03-99-02; Authorization for Clerk-Treasurer to Execute
Documems Relating to a Lease Agreemere with Fifth Third Bank
8. Adjournmere
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, FEBRUARY 3, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy
Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended.
Mayor Brainard called the meeting to order at 10:01 a.m.
APPROVAL OF MINUTES: Board Member Burke moved to approve the minutes of the January
20 regular meeting. Mayor Brainard seconded. The minutes were approved 2-0. Board Member
Walker abstained because he did not attend the January 20 meeting.
BID OPENING:
Nine Full-Size Police Vehicles: Mayor Brainard opened the one bid received from Tom Wood Ford
for $192,060 ($21,340 per car). The board gave the bids to Police Chief Michael Fogarty to review.
OTHER:
Mayor Brainard skipped to Agenda Item 7a, Request for promotion. Fire Chief Douglas Callahan
asked the board to approve the promotion of Captain Jace Platt to Assistant Chief of Operations.
Mayor Brainard moved to approve the promotion. Board Member Walker seconded. The promotion
was approved 3-0. The mayor pinned Assistant ChiefPlatt's badge to his shirt.
BID OPENING:
Three Heavy Duty Diesel Trucks: Mayor Brainard opened the two bids received for the trucks:
Speedway International Trucks, Inc. for $171,624.96 ($57,208.32 per car) and Dan Young
Chevrolet, Inc. for $152,250 ($50,750 per truck).
One Ton Cab and Chassis and 3A Ton Pick-Up Truck: Mayor Brainard opened the one bid received
for the items from Dan Young Chevrolet, Inc. The bids were $22,200 for the truck, $24,750 for the
cab and chassis and an offer of $2,000 for the truck offered for trade in. The board gave both sets of
bids to Street Commissioner David Klingensmith to review.
PERFORMANCE RELEASES:
Resolution BPW-02-03-99-01 ;Spring Creek, Section 3; Monuments and Markers: Mayor Brainard
moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0.
CONTRACTS:
Non-Remonstrance Agreement with Randall L. and Kathleen S. Arthur, 53 13 E. 126th St.: Mayor
Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was
approved 3-0.
CLAIMS:
Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker
seconded. Claims were approved 3-0.
REQUEST TO USE CITY PROPERTY:
Request to Use Gazebo for Wedding; Dona K. Lamb and Bradford L. Drake; Saturday, July 10,
1999, 6 to 9:30 p.m.: Mayor Brainard moved to approve the request. Board Member Walker
seconded. The request was approved 3-0.
Request to Use Gazebo for Greenspace Garden Faire; Sue Dillon, Citizens for Greenspace; May 6, 7
and 8, 2000, 8 to 5:30 p.m. each day: Mayor Brainard moved to approve the request. Board Member
Burke seconded. The request was approved 3-0.
OTHER:
Petition for Annexation of Hamilton Crossing East; Steve Granner, Bose McKinney & Evans:
Mayor Brainard moved to approve the request. Board Member Walker seconded. Steve Granner of
Bose McKinney and Evans stated he was aware the annexation wouldn't become effective until
January 3, 2000, because of the census. The request was approved 3-0.
Request for Approval to Cut Median on Hazel Dell Parkway for Entrance into Brighton Woods
Subdivision: Mayor Brainard moved to approve the request subject to the petitioner meeting
requirements specified by the city engineer. Board Member Walker seconded. The request was
approved as motioned 3-0.
Resolution BPW-02-03-99-02, Authorization for Clerk-Treasurer to Execute Documents Relating to
a Lease Agreement with Fifth Third Bank: Mayor Brainard moved to approve the resolution. Board
Member Walker seconded. City Attorney Douglas C. Haney requested the item be tabled so he could
review several exhibits attached to the lease agreement. After discussion, Mayor Brainard amended
his motion to approve the resolution contingent on the city attorney' s review of the exhibits by
Monday, February 8, 1999. Board Member Walker seconded. The request was approved as
motioned 3-0.
ADD-ON ITEM:
Change Order Request for Tudor Commons Subdivision Sanitary Sewer Reimbursement Agreement;
D. Craig Sharpe, Tudor Commons: Utilities Director John Duffy explained this request would
reduce the change order $9,627 to a total of $105,200.44. He stated this change was a result of the
contractor not being able to complete the project as expected. Mayor Brainard moved to approve the
request. Board Member Burke seconded. The change order was approved 3-0.
Hearing for Carmel Police Officer Jonathon D. Floyd: Mr. Haney explained that this hearing had not
been scheduled for today' s BPW meeting as expected because Officer Jonathon Floyd had submitted
a resignation letter to Police ChiefFogarty on February 1, 1999. ChiefFogarty accepted Officer
Floyd' s recognition the day it was submitted. Mr. Haney submitted to the board a copy of Officer
Floyd' s request for a hearing and a letter from his attorney asking that the hearing be withdrawn
(Exhibits A and D). Mr. Haney stated the board already had received several other items regarding
the hearing (Exhibits B and C).
The meeting was adjourned at 10:25 a.m.
Attest:
Clerk-Treasurer Diana L. Cordray, IAMC
Respectfully submitted,
Clerk-Treasurer Diana L. Cordray, IAMC
Approved,
Mayor James Brainard