Loading...
HomeMy WebLinkAboutBPW 02/17/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, FEBRUARY 17, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, February 17, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 17, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. February 3, 1999, regular meeting Bid Award a. Three 1½ Ton Truck; David Klingensmith, Street Department c. One Ton and % Ton Pick-Up Truck; David Klingensmith, Street Department Contracts a. Agreement for Personnel, Inc.; b. Agreement for Personnel, Inc.; c. Agreement for Personnel, Inc.; d. Agreement for Personnel, Inc.; Professional Services (Promotions); Institue for Public Safety Chief Douglas Callahan, Fire Department Professional Services (Testing); Institue for Public Safety Chief Douglas Callahan, Fire Department Professional Services (Promotions); Institue for Public Safety Chief Michael Fogarty, Police Department Professional Services (Testing); Institue for Public Safety Chief Michael Fogarty, Police Department Claims a. $43,021.03 2/3/99 Request to Use City Property/Close Street a. Request to Use Council Chambers for Meetings; Donald J. Jerabek, Hoosier Daylily Society; Thursdays, March 25, April 22 and May 27, 1999, 6:45 to 9 p.m. b. Request to Close Part of Avian Way for Neighborhood Picnic; Sharon Balek, Avian Glen Social Committee; June 5, 1999, 3 p.m. to Midnight Other a. b. Request for Promotion of Firefighters; Chief Douglas Callahan, Fire Department Sanitary Sewer and Water Availability; Foster Estates, Section 4; Richard Henderson, The Schneider Corp. Quitclaim Deed; City of Carmel to Union Federal Savings Bank of Indianapolis Correction of Contract Name; Contract No. 1216.98.04 should be with Parsons, Brinckerhoff Quade & Douglas, Inc., not Parsons, Brinckerhoff 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 17, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the February 3 regular meeting. Board Member Burke seconded. The minutes were approved 3-0. BID AWARD: Mayor Brainard moved to approve the bid received from Dan Young Chevrolet, Inc. for $152,250 for the Three i~A Ton Trucks and the bid from Dan Young for $47,126.06 less $2,000 for trade-ins for the One Ton and 3A Ton Pick-Up Trucks. The mayor stated he was asking the board to approve the bids, but leave the decision whether to accept them up to the street commissioner. Board Member Walker seconded. The bids were approved 3-0. CONTRACTS: Mayor Brainard moved to approve four contracts with the Institute for Public Safety Personnel, Inc. Board Member Burke seconded. The agreements were approved 3-0. The contracts are: Agreement for Professional Services with the Fire Department Regarding Promotions Agreement for Professional Services with the Fire Department Regarding Testing Agreement for Professional Services with the Police Department Regarding Promotions Agreement for Professional Services with the Police Department Regarding Testing CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REO UEST TO USE CITY PROPERTY: Request to Use Council Chambers for Meetings; Donald J. Jerabek, Hoosier Daylily Society; Saturday, March 25, April 22 and May 27, 1999, 6:45 to 9 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Close Part of Avian Way for Neighborhood Picnic; Sharon Balek, Avian Glen Social Committee; June 5, 1999, 3 p.m. to midnight: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Request to Promote Firefighters: Fire ChiefDoug Callahan explained that each of the eight firefighters he was asking to be promoted from second- to first-class firefighters had met the four- year requirement necessary for the promotion. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Sanitary Sewer and Water Availability for Foster Estates, Section 4; Richard Henderson, The Schneider Corp.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Quitclaim Deed from the City of Carmel to Union Federal Savings Bank of Indianapolis (Centex Well Sites adjacent to the Haverstick Subdivision): City Attorney Douglas C. Haney explained he had hired outside counsel, Barnes & Thornburg, to handle this issue because his wife was an attorney with Bose McKinney & Evans, the law firm that had prepared the deed. Mr. Haney explained the deed was to correct a mistake that occurred during the original transfer of property. Board Member Walker moved to approve the deed. Board Member Burke seconded. The deed was approved 3-0. Correction of Contract Name on Contract No. 1216.98.04: Mayor Brainard explained this was to correct the name of the company on the contract with Parsons, Brinckerhoff, Inc. He stated that it should read Parsons, Brinckerhoff Quade & Douglas, Inc. Mayor Brainard moved to approve the correction. Board Member Walker seconded. The correction was approved 3-0. ADD-ON ITEM: Nine Full-Size Police Vehicles: Police Chief Michael Fogarty recommended the board award the bid to Tom Wood Ford for $192,060 ($21,340 per car). He stated the bid was compliant with the police department's specifications and was $300 lower than the state bid. He stated the federal government was not prepared for the police department to participate in the federal leasing program this year. He added that his department was calling various banks to gather prices for leasing the vehicles. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The bid was awarded 3-0. Agreement for Professional Services with Emergency Services Consulting Group: Mayor Brainard explained the contract was to develop a master plan to locate fire stations throughout the township. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. The meeting was adjourned at 10:25 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard Attest: Clerk-Treasurer Diana L. Cordray, IAMC