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HomeMy WebLinkAboutBPW 03/03/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, March 3, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. February 17, 1999, regular meeting Performance Releases a. Resolution BPW-03-03-99-01/Bayhill at Waterstone, Section 6; Sidewalks b. Resolution BPW-03-03-99-02/Bayhill at Waterstone, Section 7B; Sidewalks , Contracts a. Letter of Agency; AT&T; Jim Kinder, Communications Center b. Agreement for Purchase of Goods and Services; Physio-Control Corporation; Chief Douglas Callahan, Fire Department Request to Use City Property/Close Street a. Request to Use Gazebo for Wedding; Charles Crawford and Billie Bowen; Saturday, September 11, 1999, 10 a.m. to 3 p.m. b. Request to Use Gazebo for Picnic; Vivien Thornetz, Shepherd Center of Carmel; Tuesday, July 13, 1999, 9 a.m. to 2 p.m. c. Request to Use Council Chambers for a Candidate Forum; Barb Richards, League of Women Voters; Tuesday, April 6, 1999, 7 to 9 p.m. d. Request to Use Council Chambers for Parkside Village Homeowners Association Annual Meeting; Jenny Repp, Ardsley Management Corporation; Wednesday, March 24, 1999, 6:30 to 9 p.m. e. Request to Use DOCS Conference Room for a Meeting; Stu Hancock, Hamilton County Republican Party; Thursday, March 4, 1999, 6 to 9 p.m. , Other a. b. C, Request to Promote Patrol Officers; Chief Michael Fogarty, Police Department Request to Hire Probationary Firefighters; Chief Douglas Callahan, Fire Department Request to Promote Firefighters; Chief Douglas Callahan, Fire Department Request for Approval of Secondary Plat for Block 13 in the Carmel Science and Technology Park (Lakeside Corporate Center); Alen Fetahagic; American Consulting Engineers Request for Curb Cut on Guilford Avenue (Lakeside Corporate Center); Alen Fetahagic; American Consulting Engineers Certificate of Appointments to 1999 Carmel Common Construction Wage Committee; Jack Beery, Industry Representative, and Carol Uebelhack, Taxpayer Representative g. City of Carmel Purchasing Manual; Joe Staehler, Department of Administration Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 3, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the February 17 regular meeting. Board Member Burke seconded. The minutes were approved 3-0. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following performance releases: Resolution BPW-03-03-99-01/Bayhill at Waterstone, Section 6; Sidewalks, and Resolution BPW-03-03-99-02/Bayhill at Waterstone, Section 7B; Sidewalks. Board Member Walker seconded. The resolutions were approved 3-0. CONTRACTS: Letter of Agency with AT&T: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Purchase of Goods and Services with Physio-Control Corporation: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. REO UEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve five requests to use City property. Board Member Burke seconded. The requests were approved 3-0. The requests approved by the board were: Request to Use Gazebo for Wedding; Charles Crawford and Billie Bowen; Saturday, September 11, 1999, 10 a.m. to 3 p.m. Request to Use Gazebo for Picnic; Vivien Thornetz, Shepherd Center of Carmel; Tuesday, July 13, 1999, 9 a.m. to 2 p.m. Request to Use Council Chambers for a Candidate Forum; Barb Richards, League of Women Voters; Tuesday, April 6, 1999, 7 to 9 p.m. Request to Use Council Chambers for Parkside Village Homeowners Association Annual Meeting; Jenny Repp, Ardsley Management Corporation; Wednesday, March 24, 1999, 6:30 to 9 p.m. Request to Use DOCS Conference Room for a Meeting; Stu Hancock, Hamilton County Republican Party; Thursday, March 4, 1999, 6 to 9 p.m. OTHER: Request to Promote Patrol Officers: Police Chief Michael Fogarty explained his request to promote Adam Miller and R.A. Lovitt to First Class Patrol Officers. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Hire Probationary Firefighters: Fire ChiefDoug Callahan introduced eight of the firefighters he was requesting permission to hire: James Buttler, Eric Frenzel, Bruce Gipson, Adam Holden, Ted Lenze, Jr., Brad Marcum, John McNab and Joseph Price. He explained that the Public Employee' s Retirement Fund had not approved the application of Michael DeLong. Mayor Brainard moved to approve the hiring of all nine men, making Mr. DeLong's hiring subject to approval of his application by PERF. Board Member Walker seconded. The request was approved 3-0. Request to Promote Firefighters: Chief Callahan explained his request to promote Sgt. Brett Overmyer to Lieutenant and Firefighter Steve Witsken to Sergeant. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Secondary Plat for Block 13 in the Carmel Science and Technology Park (Lakeside Corporate Center); Alan Fetahagic, American Consulting Engineers: City Engineer Kate Boyle-Weese stated the current owner had not signed the plat. She asked the board to table this item until the plat was signed. Mayor Brainard moved to table the request. Board Member Walker seconded. The request was tabled 3-0. Request for Curb Cut on Guilford Avenue (Lakeside Corporate Center); Alan Fetahagic, American Consulting Engineers: Mayor Brainard moved to approve the request contingent on the secondary plat for Block 13 being approved (previous agenda item). Board Member Burke seconded. Ms. Boyle-Weese explained the cut was very large because the drive included four lanes and a median. She stated that if any cuts were made across the street, she did not want them to be as wide as this one. Ms. Boyle-Weese explained that she also would like to see a passing blister added to the plans. The request was approved 3-0. Certificate of Appointments to the 1999 Carmel Common Construction Wage Committee: City Attorney Douglas C. Haney explained the two appointments were by the Agency and Owner, each of which was the Board of Public Works and Safety. Mr. Haney added that the appointments traditionally had been made by the board. Mayor Brainard moved to approve the appointments. Board Member Walker seconded. The appointments were approved 3-0. City of Carmel Purchasing Manual: Mayor Brainard moved to approve the manual. Board Member Burke seconded. The manual was approved 3-0. ADD-ON ITEMS: Lease Agreement for Police Cars: Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Professional Services with Congdon Engineering Associates: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Purchase of Goods and Services with White Builders & Remodelers: Mr. Haney explained the contract did not need to be bid because it was only for $13,000. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Amendment No. 1 to System Purchase Contract with Ericsson, Inc.: Mayor Brainard moved to approve the amendment. Board Member Burke seconded. Mr. Haney explained the board was approving a letter attached to the original contract clarifying language in the contract. Mayor Brainard stated the letter, dated March 2, 1999, was from Mr. Haney to Andrea Hansen at Ericsson, Inc. The amendment was approved 3-0. Request to Use Gazebo for Social Functions; Peg Durer; April 17, 18 and 24, 1999, Various Times: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Acceptance of Street Dedications; Craig Hessee, The Linder Company: Mayor Brainard stated the streets Linder wanted to dedicate were AAA Way and the north and south loop roads around Merchants Square. Beth Young of Bose, McKinney and Evans stated Linder had three more parcels to dedicate to the City. Mayor Brainard moved to accept the dedication. Board Member Walker seconded. The request was approved 3-0. Resolution 03-03-99-03, Authorization to Acquire Certain Real Estate owned by Helen M. Mueller ($1,775,000): Board Member Walker moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. The meeting was adjourned at 10:25 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard Attest: Clerk-Treasurer Diana L. Cordray, IAMC