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Home My WebLink AboutBPW 04/21/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, APRIL 21, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, April 21, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 21, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. April 7, 1999, regular meeting Bid Openings a. Landscaping for Water Treatment Site 4 and 5, Contract 16; John Duffy, Utilities b. Fencing for Water Treatment Site 5, Contract 15; John Dully, Utilities c. 1999 Paving Program; Street Commissioner David Klingensmith Bid Awards a. Water Plant No. 5, New Cleatwell, Contract 23; John Duffy, Utilities b. Water Plant No. 5 Improvements, Contract 22; John Duffy, Utilities Performance Releases a. BPW-04-21-99-01; Lost Oaks, Section 1; Street Signs b. BPW-04-21-99-02; Lost Oaks, Section 1; Exterior Sidewalks (Paths) , Contracts a. Agreement for Purchase of Goods and Services; Hal Espey; City Council Request to Use City Property/Close Street a. Request to Use Caucus Room for Public Input Meeting; Central Indiana Regional Citizens League (CIRCL); Tuesday, May 18, 1999, 7 to 9 a.m. b. Request to Use Gazebo for Rehearsal and Wedding; Antonio and Jill Criscimagna; Thursday, July 8, from 5 to 9 p.m. and Friday, July 9, 1999, from noon to 9 p.m. , Other a. b. C. d. e. f. Petition for Annexation; Harvey Property at 136th Street and Six Points Road; Steve Pittman, Pittman Partners, Inc. Request for Water and Sanitary Sewer; Lakes at Hazel Dell, Section 1; David George, The Schneider Corp. Request for Water and Sanitary Sewer; The Overture, Section 1; J. Cort Crosby, The Schneider Corp. Request for Approval of Plat; Stone Haven, Section 2B; Tom Kutz, Centex Homes Request for Approval to Connect The Overture Storm Drainage System to the City of Carmel Drainage System; J. Cort Crosby, The Schneider Corp. Request for Approval of a Median Cut on Hazel Dell Parkway for the Entrances of the Lakes at Hazel Dell Subdivision; David George, The Schneider Corp. Single Family Residence Request for Approval to Install a Horseshoe Driveway with Two Curb Cuts on Allen Drive; Gregg Van Lue, 4619 Allen Drive 8. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, APRIL 21, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:06 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the April 7, 1999, minutes. Board Member Burke seconded. The minutes were approved 3-0. EMPLOYEE AWARD: Mayor Brainard called forward City Engineer Kate Boyle-Weese and her administrative assistant, Lisa Majors. Ms. Boyle-Weese explained that Ms. Majors had spent many hours trying to straighten out a problem with the City' s phone bill. Jim Kinder, director of the Communications Center, stated that Ms. Majors had saved the City more than $5,000 with her hard work on the problem over the past several months. The mayor read the certificate and presented it to Ms. Majors. BID OPENING: Landscaping for Water Treatment Site 4 and 5, Contract 16: Mayor Brainard stated no bids had been received for the landscaping project and told John Duffy, Utilities director, the project would have to be re-bid. Fencing for Water Treatment Site 5, Contract 15: Mayor Brainard stated the board had received three bids for this project: Aerofence Co. Capitol City Fence Co., Inc. Amsteel Fence Co., Inc. $188,977.10 $147,577.85 $169,631.00 The mayor gave the bids to Mr. Duffy for review. 1999 Paving Program: Mayor Brainard stated the board had received four bids for this project: Calumet Asphalt Paving Co., Inc. Grady Brothers, Inc. Milestone Contractors, L.P. Shelly & Sands, Inc. $590,255.00 $553,852.50 $529,752.50 $514,937.50 The mayor gave the bids to Street Commissioner David Klingensmith for review. BID AWARDS: Water Plant No. 5, New Clearwell, Contract 23: Mr. Duffy recommended the board award the bid to Preload, Inc. for $1,512,570. He stated the company was reputable and had submitted the lowest bid. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The recommendation was approved 3-0. Water Plant No. 5 Improvements, Contract 22: Mr. Duffy recommended the board award the bid to Bowen Engineering Corporation for $1,644,000. He stated this company also was reputable and had submitted the lowest bid. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The recommendation was approved 3-0. PERFORMANCE RELEASES: Resolution BPW-04-21-99-01;Delaware Trace, Section 2; Street Signs: Mayor Brainard moved to approve the resolution. Board Member Walker seconded. Resolution BPW-04-21-99-01 was approved 3-0. Mayor Brainard did not move the second resolution into business because he had received word from Dick Hill in engineering that the bond was not ready to be released. CONTRACTS: Agreement for Purchase of Goods and Services with Hal Espey: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room for Public Input Meeting; Central Indiana Regional Citizens League (CIRCL); Tuesday, May 18, 1999, 7 to 9 a.m. and Request to Use Gazebo for Rehearsal and Wedding; Antonio and Jill Criscimagna; Thursday, July 8 from 5 to 9 p.m. and Friday, July 9, 1999, noon to 9 p.m.: Mayor Brainard moved to approve the requests. Board Member Walker seconded. The requests were approved 3-0. OTHER: Petition for Annexation; Harvey Property at 13 6th Street and Six Points Road: Mayor Brainard moved to approve the petition, amending it to be effective on the earlier of January 1, 2000, or the first date allowed under Indiana law. Board Member Walker seconded. The petition was approved 3-0. Request for Water and Sanitary Sewer for the Lakes at Hazel Dell, Section 1: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request for Water and Sanitary Sewer for The Overture, Section 1: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Plat of Stone Haven, Section 2B: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval to Connect The Overture Storm Drainage System to the City of Carmel Drainage System: Mayor Brainard moved to approve the request subject to the developers of The Overture pursuing annexation into the City. Board Member Walker seconded. The request was approved 3-0. Request for Approval of a Median Cut on Hazel Dell Parkway for the Entrances of the Lakes at Hazel Dell Subdivision: Mayor Brainard moved to approve the request. Board Member Burke seconded. Board members discussed whether the subdivision needed the cut. The request was defeated 0-3. Mayor Brainard told the representative of the subdivision that even though the board members had voted against the median cut, they would reconsider it if he returned to the board with more information. He said he would do so. Request for Approval to Install a Horseshoe Driveway with Two Curb Cuts on Allen Drive for a Single Family Residence: Mayor Brainard moved to approve the request subject to the conditions specified in the city engineer' s April 15 letter to the board. Board Member Walker seconded. The request was approved 3-0. ADD-ON ITEMS: Agreement for Hazel Dell Lawn Maintenance with Outside Services, Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. Melissa Spiker, urban forestry specialist, explained she had received three quotes for this project, one of which was ineligible because it was received after the deadline. She stated the $70, 410 quote from Outside Services was the lowest. The agreement was approved 3-0. Agreement for Professional Services with Scheer & Scheer, Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Purchase of Goods and Services with K. Dunn Buildings: Mr. Duffy explained that K. Dunn' s quote of $13,100 was the lowest quote received. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Request to Use Council Chambers for Meeting; The Weston Place Homeowners Association, Inc. Wednesday, June 9, 1999, 6:30 to 9 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. The meeting was adjourned at 10:25 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard Attest: Clerk-Treasurer Diana L. Cordray, IAMC