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Home My WebLink AboutBPW 05/05/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 5, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, May 5, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 5, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. April 21, 1999, regular meeting Bid Openings a. Water Main Replacement/Miscellaneous Side Streets; John Duffy, Utilities b. 1999 Concrete Program; Street Commissioner David Klingensmith Bid Awards a. Fencing for Water Treatment Site 5, Contract 15; John Duffy, Utilities Contracts a. Application for Excess Loss Indemnity Coverage; Continental Assurance Company (CNA); Barbara Lamb, Human Resources b. Agreement for Professional Service; CoreSource, INc.; Barbara Lamb, Human Resources c. Agreement for Professional Service; McComas Engineering, INc.; Steve Engelking, DOCS d. Settlement Agreement between Jim Lease and the City of Carmel; John Duffy, Utilities Director and Douglas C. Haney, City Attorney , Request to Use City Property/Close Street a. Request to Use Gazebo Area to Play Harp During Lunch; Katy Gabbert; One Day During the Week of May 24 - 28, 1999, 11 a.m. to 1 p.m. b. Request to Close Various Streets for Foot Races; Marty Day, The Runners Forum; May 29, July 3, November 20 and December 11, 1999 Other a. b. C. d. e. Request for Approval to Promote Police Officers; Chief Michael Fogarty, Police Department Request for Approval of Personnel Handbook Update; Barbara Lamb, Human Resources Request for Approval of Secondary Plat: Carmel Science & Technology Park, Block 4, Lots 1 and 2; David George, The Schneider Corporation Request for Approval of Secondary Plat: Carmel Science & Technology Park, Block 12, Lots 1; Adam Dellart, Keeler-Webb Request for Approval of a Median Cut on Hazel Dell Parkway for the Entrances of the Lakes at Hazel Dell Subdivision; David George, The Schneider Corporation Water Reimbursement Agreement with Delaware Trace Subdivision; J. Michael Scheetz, Oak View Associates, LLC Award of Quotes for Randall Drive at 96th Street Project; M. Kate Boyle-Weese, City Engineer Street Dedications in the Subdivisions of Mohawk Terrace, Ashmore Trace and near Williamson Run; M. Kate Boyle-Weese, City Engineer Change Order #2, Contract 21 of Water Plant No. 5; John Duffy, Utilities Director 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 5, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the April 21, 1999, minutes. Board Member Burke seconded. The minutes were approved 3-0. BID OPENING: Water Main Replacement/Miscellaneous Side Streets: Mayor Brainard opened the four bids received for the project and gave them to John Duffy, Utilities director, for review. The bids were: Leland Roberts Construction Co. $213,100.80 Springhollow Development Co., Inc. $286,064.65 Titan Contracting, Inc. $304, 310.00 Moffitt Rehab Services, Inc. $290,265.00 1999 Concrete Program: Mayor Brainard opened the three bids received for the project and gave them to Street Commissioner David Klingensmith for review. The bids were: CC&T Construction, Inc. D.R. Childs Corp. Rieth-Riley Construction Co., Inc. $359,430.00 $383,124.00 $630,216.00 BID AWARDS: Fencing for Wastewater Plant and Water Plant 5, Contract 15: Mr. Duffy recommended the board award the bid to Capitol City Fence Co., Inc. for $96,133.35. He stated the company was the lowest and most responsible bidder. Mayor Brainard moved to accept the recommendation. Board Member Walker seconded. The recommendation was approved 3-0. CONTRACTS: Application for Excess Loss Indemnity Coverage with Continental Assurance Company (CNA): Mayor Brainard moved to approve the contract. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Professional Services with CoreSource, Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Professional Services with McComas Engineering, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The agreement was approved 3-0. Settlement Agreement between Jim Lease and the City of Carmel: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The settlement agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo Area to Play Harp During Lunch; Katy Gabbert, One Day During the Week of May 24 - 28, 1999, 11 a.m. to 1 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Close Various Streets for Foot Races; Marty Day, The Runners Forum; May 29, July 3, November 20 and December 11, 1999: Mayor Brainard moved to approve the request subject to final approval of race details by the Carmel Police Department. Board Member Burke seconded. The request was approved as motioned 3-0. OTHER: Request for Approval to Promote Police Officers: Mayor Brainard moved to approve the promotion of William R. Stites to Master Patrol Officer; Travis C. Tilson, Michael L. Mabie and Amy J. Stein to Patrol Officer; and Charles E. Driver, Robert P. Harris and John D. Pirics to Patrol Officer First Class. Board Member Walker seconded. The promotions were approved 3-0. Request for Approval of Personnel Handbook Update: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Secondary Plat of Carmel Science and Technology Park, Block 4, Lots 1 and 2: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Secondary Plat of Carmel Science and Technology Park, Block 12, Lot 1: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request for Approval of a Median Cut on Hazel Dell Parkway for an Entrance of the Lakes at Hazel Dell Subdivision: Mayor Brainard moved to table the request. Board Member Burke seconded. The request was tabled 3-0. Mayor Brainard stated the board needed more information about the request and more time to review the material. Water Reimbursement Agreement with Delaware Trace Subdivision: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Street Dedications in the Subdivisions of Mohawk Terrace, Ashmore Trace and Williamson Run: Mayor Brainard moved to accept the street dedications. Board Member Burke seconded. The street dedications were accepted 3-0. Change Order #2, Contract 21 of Water Plant No. 5:Mayor Brainard moved to approve the change order of the contract with Maddox Industrial Contractors for $2,496.48. Board Member Burke seconded. The change order was approved 3-0. Award of Ouotes for Randall Drive at 96th Street Project: Mayor Brainard moved to table the opening of quotes until he and the city engineer received input from the city attorney on the procedure for taking quotes. Board Member Walker seconded. The item was tabled 3-0. ADD-ON ITEMS: Settlement Agreement and Lease of Liability with the Ritz Charles, Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Request to Use the South Parking Lot of the Former Kroger Store for BMX Freestyle Show; E.N. Kestner, Carmel Schwinn Cycling and Fitness; Tuesday, June 1, 1999; Shows at 5 p.m. and 7 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Use Gazebo for Summer Concert Series; Phyllis Morrissey, Fountain Square Committee; Wednesdays, beginning June 9 through August 11, 1999, 5:30 to 9 p.m. (Concerts begin at 7 p.m.) and Request to Use Gazebo for Kindergarten Graduation Ceremony; Theresa Noller, Carefree Learning Center; Wednesday, June 2, 1999, 11:30 a.m. to 2:30 p.m.: Mayor Brainard moved to approve both requests. Board Member Burke seconded. The request was approved 3-0. The meeting was adjourned at 10:27 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Attest: Mayor James Brainard Clerk-Treasurer Diana L. Cordray, IAMC