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Home My WebLink AboutCCM-05-06-99 Special Meeting CARMEL CITY COUNCIL MEETING AGENDA THURSDAY, MAY 6, 1999 - 8 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER CLAIMS · Payroll · General Claims · Retiremere 2. EXECUTION OF DOCUMENTS 3. ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES THURSDAY, MAY 6, 1999 - 8 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Councilors Kevin Kirby, Jim Miller, Norm Rundie, Ron Carter and Billy Walker. Deputy Clerk Rebecca Martin also attended. Council President Luci Snyder and Councilor Bob Battreall arrived during the motion to approve claims. Mayor Jim Brainard and Clerk-Treasurer Diana Cordray were absent. Councilor Rundle accepted the position of presiding officer by council consensus and called the meeting to order at 8 a.m. CLAIMS: Councilor Carter moved to approve claims in the amounts of $191,569.40, $16,591.96, $361,035.40, $51,961.84, $11,389.91 and $209,530.99. Councilor Kirby seconded. Councilor Rundle re- read the amounts for Councilors Snyder and Battreall. The claims were approved 7-0. Councilor Rundle turned the gavel over to Council President Luci Snyder. Councilor Battreall asked Deputy Clerk Martin to deliver claims to councilors more in advance of the meetings. Councilor Rundle asked the deputy clerk to make sure a list of account numbers were attached to the claims as was previously done. Councilor Carter concurred with Councilor Rundle's request. Councilor Snyder asked councilors who they believed should be on a committee to talk to residents in western Clay Township about annexation. Councilors discussed the issue. Councilor Battreall moved that the committee should consist of the council president, one at-large member and an appointed person by the mayor. Councilors discussed the motion. Councilor Battreall stated that Clay West residents probably wouldn't make any decisions until after the November elections because they were hoping to put annexation into Carmel on the ballot as a referendum. Councilor Kirby explained that the referendum would not be binding by law, but would be just a straw poll of township residents. Councilors continued discussion of the issue. Councilor Carter stated he was not sure if the council should take the role council members were suggesting, and that maybe this should be left for the mayor to handle. He reminded councilors that even though they were taking a stance of "no forced annexation" this would not be an easy or pretty process. Councilors discussed the role of the committee, whether it would be finding facts or negotiating annexation options. Councilor Walker asked why the council was negotiating this issue. Councilor Kirby stated the negotiations could be used to find out what improvements neighborhoods needed and to develop a schedule showing when the City would provide these needs if the areas were annexed. Councilor Carter reiterated that he believed the council was stepping over the legislative boundary and into the executive arena by following this approach. Councilor Snyder disagreed, stating the council is the body that makes the decision to approve or deny annexations and how to fund them. She also stated that meeting with Clay West residents, listening to them and working with them would be a good public relations move for the council. Councilor Kirby told councilors they should be prepared for an even more pressing issue than annexation, the renewal of the joinder agreements. He stated the township didn't pay for many benefits it received from the City such as Human Resources and GIS (Geographic Information System) completion, but that several members of the Clay Township Board believed the Township was paying too much into the joinder agreements. Councilors continued their discussion. Deputy Clerk Martin left the meeting at 8:29 a.m. She and Clerk-Treasurer Cordray returned to the meeting at 8:31 a.m. Clerk-Treasurer Cordray told the council they were in violation of state law discussing items other than claims, because this meeting had been noticed as follows: The Carreel City Council will have a special meetling ot~ Thursday, May 6, 1999, at 8 a.m. it~ Council Chambers, City Hall, One Civic Square to approve claims. Councilors had some brief discussion and adjourned the meeting at 8:33 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard Attest: Clerk-Treasurer Diana L. Cordray, IAMC