HomeMy WebLinkAboutBWM 06/16/1999MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, JUNE 16, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public Works will have its regularly
scheduled meeting Wednesday, June 16, 1999, at 10 a.m. in the Council Chambers, City Hall,
One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, JUNE 16, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. June 2, 1999, regular meeting
b. June 2, 1999, executive session
,
Bid Award
a. Landscaping for Water Treatment Site 4 & 5 and the Wastewater Treatment Site
(Contract No. 16); John Duffy, Utilities Director
b. Water Main Replacement/Miscellaneous Side Streets; John Duffy, Utilities
,
Performance Releases
a. BPW-06-16-99-01/Bayhill, Section 3B; Sidewalks
b. BPW-06-16-99-02/Windpointe, Section 1; Sidewalks
c. BPW-06-16-99-03/Heritage Square; Sidewalks
,
Request to Use City Property/Close Street
a. Request to Use Gazebo for Annual Police Memorial Service; Major John P. Etter,
Carmel Police Department; Monday, May 8, 2000; 10:00 a.m. to 3:00 p.m.
b. Request to Use Caucus Room for Homeowners Association Meeting; Michael
Connerton, President of Cricket Knoll Homeowners Association; Tuesday, June 29,
1999; 7 p.m. to 8:00 p.m.
c. Request to Close Briar Creek Place for Block Party; Rod Sheeks; Saturday, July 3,
1999; 4:30 p.m. to 9:00 p.m.
,
Other
a.
b.
C.
d.
e.
f.
Swearing in of Carmel Clay Schools Special Police Officer Walter Gene Stilts;
Chief Michael Fogarty, Police Department
Request for Sanitary Sewer and Water; Cherry Tree Estates; Adam Dellart, L.S.
Keeler-Webb Associates
Request for Sanitary Sewer and Water; Delaware Commons; Richard Henderson,
P.E., The Schneider Corporation
Request for Sanitary Sewer and Water; Emerald Crest, Section 1 & 2; Li-Ching
Wu, Davis Homes, LLC
Request for Sanitary Sewer; Hampton Inn at Hamilton Crossing East; Gary N.
Schahet, Hampton Inn Carmel
Change Order #1 to Moffitt Rehab Services, Inc.; Contract 14; Sewer Maintenance
Project; $212,143.00; John Duffy, Utilities Director
Change Order #2 to Titan Construction, Inc.; Contract 18; North Raw Water
Supply Project; $37,460.00; John Duffy, Utilities Director
Change Order #2 to Leland Roberts Construction Company; Contract 17; Central
Water Main Contract; $12,243.79; John Duffy Utilities Director
6. Adjournmere
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, JULY 7, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy
Walker. Clerk-Treasurer Diana Cordray and Deputy Clerks Robin Butler and Rebecca Martin also
attended.
Board Member Walker called the meeting to order at 10:02 a.m.
APPROVAL OF MINUTES: Board Member Walker moved to approve the June 2, 1999, regular
meeting and executive session minutes. Board Member Burke seconded. The minutes were approved
2-0.
BID AWARD:
Landscaping for Water Treatment Site 4 & 5 and the Wastewater Treatment Site; Contract 16: John
Duffy, Director of Utilities, recommended that the board accept the bid from Rinehart' s
Landscaping, Inc. for $218,300.00. Board Member Walker moved to accept this bid. Board
Member Burke seconded. The bid was accepted 2-0.
Water Main Replacement/Miscellaneous Side Streets: Mr. Duffy recommended that the board accept
the bid from Leland Roberts in Sulfer Springs for $213,100.80. Board Member Walked moved to
accept this bid. Board Member Burke seconded. The bid was accepted 2-0.
At this time (10:06 a.m. ) the Mayor joined the meeting.
PERFORMANCE RELEASES:
Resolution BPW-06-16-99-01/Bayhill, Section 3B; Sidewalks
Resolution BPW 06-16-99-02/Windpointe, Section 1; Sidewalks and
Resolution BPW-06-16-99-03/Heritage Square; Sidewalks:
Board Member Burke moved to approve the resolutions. Board Member Walker seconded. The
resolutions were approved 3-0.
REO UEST TO USE CITY PROPERTY/CLOSE STREET:
Mayor Brainard moved to approve the three requests to use City property. Board Member Walker
seconded. The requests were approved 3-0. The requests were:
1)
2)
3)
Request to Use Gazebo for Annual Police Memorial Service; Major John P. Etter,
Carmel Police Department; Monday, May 8, 2000; 10:00 a.m. to 3:00 p.m.
Request to Use Caucus Room for Homeowners Association Meeting; Michael
Connerton, President of Cricket Knoll Homeowners Association; Tuesday, June 29,
1999; 7 p.m. to 8:00 p.m.
Request to Close Briar Creek Place for Block Party; Rod Sheeks; Saturday, July 3,
1999; 4:30 p.m. to 9:00 p.m.
OTHER:
Swearing in of Carmel Clay Schools Special Police Officer Walter Gene Stilts: Mayor Brainard
swore in Officer Stilts.
Request for Sanitary Sewer and Water; Cherry Tree Estates; Adam Dellart, L.S. Keeler-Webb
Associates: Mayor Brainard moved to approve the request. Board Member Walker seconded. The
request was approved 3-0.
Request for Sanitary Sewer and Water; Delaware Commons; Richard Henderson, P.E., The
Schneider Corporation: Mayor Brainard moved to approve the request. Board Member Burke
seconded. The request was approved 3-0.
The Mayor moved to approve the following requests:
1)
2)
Request for Sanitary Sewer and Water; Emerald Crest, Section l&2; Li-Ching Wu,
Davis Homes, LLC.
Request for Sanitary Sewer; Hampton Inn at Hamilton Crossing East; Gary N.
Schahet, Hampton Inn Carmel.
Board Member Burke Seconded. The requests were approved 3-0.
Change Order #1 to Moffitt Rehab Services, Inc.; Contract 14; Sewer Maintenance Project
$212,143.00: Mr. Duffy explained briefly why this was necessary. Mayor Brainard moved to
approve the Change Order. Board Member Walker seconded. The Change Order was approved 3-0.
Mayor Brainard asked Mr. Duffy to comment on the following two Change Orders:
Change Order #2 to Titan Construction, Inc.; Contract 18; North Raw Water Supply Project;
$37,460.00: Mr. Duffy briefly explained the process of moving a water main.
Change Order #2 to Leland Roberts Construction Company; Contract 17; Central Water Main
Contract; #12,243.79: Mr. Duffy stated this would be the final Change Order. This is needed for the
final changes on the amount of pipe needed to complete this work and for the concrete work needed.
Mayor Brainard moved to approve these Change Orders. Board Member Walker seconded. The
Change Orders were approved 3-0.
ADD-ON ITEMS:
Agreement for Professional Services with August Mack Environmental, Inc.: Mayor Brainard
moved to approve the agreement. Board Member Walker seconded. The agreement was approved
3-0.
Agreement for Professional Services with Butler, Fairman and Seufert, Inc.: Mayor Brainard moved
to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0.
Agreement for Purchase of Services with Clear View Window Cleaning: Mayor Brainard moved to
approve the agreement. Board Member Walker seconded. The agreement was approved 3-0.
Mayor Brainard moved to approve the following Agreements:
1)
2)
3)
Agreement for Professional Services with Jani-King of Indianapolis.
Agreement for Professional Services with Pro Active Solutions, Inc.
Agreement for Professional Services with Susan M. Neal.
Board Member Walker Seconded. The Agreements were approved 3-0.
Consent to Encroach; Kai Yu; City of Carmel: Mayor Brainard moved to approve the consent to
encroach. Board Member Walker seconded. The encroachment was approved 3-0.
Consent to Encroach; Timothy K. and Linda D. Warner; City of Carmel: Mayor Brainard moved to
approve the consent to encroach. Board Member Walker seconded. The encroachment was
approved 3-0.
Letter of Termination of Interlocal Agreement; to the Hamilton County Court Clerk, Hamilton
County Auditor, Hamilton County Council, Hamilton County Prosecutor, Carmel Clerk Treasurer
and Carmel City Court from the City of Carmel: This issue had been tabled at the June 2, 1999
Board of Public Works meeting. Carmel City Attorney Douglas C. Haney reported on this issue.
The issue was approved 3-0.
Request for Approval of a Median Cut on Hazel Dell Parkway for the Entrances of the Lakes at
Hazel Dell Subdivision; David George, The Schneider Corporation: This issue had been tabled at
the May 19, 1999 Board of Public Works meeting and had not yet been placed on the agenda. Board
Member Walker stated Hazel Dell Parkway is a road with a lot of integrity and he does not like to
see it cut. The City Engineer, Kate Boyle-Weese, agreed with him and stated several reasons this cut
seems necessary. Mayor Brainard also agreed and discussed several other cuts and why they may
have been necessary. He also stated that a policy needs to be initiated which would discourage curb
cuts unless it is extremely beneficial to many homes (e.g. an entire subdivision). Ms. Boyle-Weese
reported on safety issues and reasons this median cut is necessary.
Board Member Walker asked that no other median cuts be approved, except the one on 146th Street
which has already been discussed.
Mayor Brainard moved that the median cut be approved if all trees are saved or replaced identically
and all work is completed in 21 days or less. Board Member Walker seconded. The median cut was
approved 3-0.
Mayor Brainard asked the City Engineer when the Bike Path would be completed.
Weese reported on progress.
The meeting was adjourned at 10:34 a.m.
Ms. Boyle-
Respectfully submitted,
Clerk-Treasurer Diana L. Cordray, IAMC
Approved,
Attest:
Mayor James Brainard
Clerk-Treasurer Diana L. Cordray, IAMC