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HomeMy WebLinkAboutBPW 07/07/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JULY 7, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, July 7, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 7, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 16, 1999, regular meeting a. June 25, 1999, special meeting Bid Opening a. Plows, Bed & Hydraulic System; Dave Klingensmith, Street Department *published in The Daily Ledger on dtme 17 and dtme 24, 1999. Performance Releases a. BPW-07-07-99-01/Lost Oaks at Haverstick, Section 2A; Street Signs b. BPW-07-07-99-02/Stone Haven at Haverstick, Section 2A; Streets, Monuments & Markers c. BPW-07-07-99-03/Stone Haven at Haverstick, Section 2B; Streets, Curbs, Water, Onsite Sanitary, Offsite Sanitary, Monuments & Markers d. BPW-07-07-99-04/Plum Creek Ridge, Section 3; Street Signs, 13 1 st Street Improvements e. BPW-07-07-99-05/Plum Creek Farms, Section 1; Water, Sanitary, Street Signs f. BPW-07-07-99-06/Plum Creek Farms, Section 2; Water, Sanitary, Street Signs g. BPW-07-07-99-07/Plum Creek Farms, Section 3; Water, Sanitary, Street Signs h. BPW-07-07-99-08/Avian Glen, Section 10; Street Signs, Monuments & Markers i. BPW-07-07-99-09/Moffitt Farm at Prairie View, Section 2B; Streets, Curbs Contracts a. Agreement for Professional Services (Information Services Of~ces); Quandt, Inc; Joseph Staehler, Department of Administration b. Agreement for Purchase of Goods and Services (Catering/Facilities for Employee Picnic); Oak Hill Mansion, Inc., d/b/a Oak Hill Mansion/Steckley's Catering; Barb Lamb, Director of Human Resources c. Agreement for Purchase of Services (Pest Control); Hess Envirotech Pest Control; Chief Douglas Callahan, Carmel Fire Department d. Contract for Fire Protection; Clay Township and City of Carmel e. Zoning Agreement; Clay Township and City of Carmel f. Agreement for Professional Services (Appraisal Services); Robert C. Bommer, MAI, SRA, and Indiana Certified General Appraiser; Joseph Staehler, Department of Administration g. Sewer Interceptor Fund Reimbursement; Duke Realty Limited Partnership; Kate Boyle-Weese, City Engineer Water Reimbursement Agreement; Zaring National Corporation; Kate Boyle- Weese, City Engineer Request to Use City Property/Close Street a. Request to Use Council Chambers for Annual Home Owners Association Meeting for Carmel Station; Fred F. Todd, Sr., President of Carmel Station Home Owners Association; Wednesday, September 15, 1999; 7:00 p.m. to 8:30 p.m. b. Request to Use Gazebo for Wedding; Judy Collett and Don Drummond; Sunday, October 3, 1999; noon to 6:00 p.m. , Other a. b. C. d. e. f. g. h. i. j. k. 1. m. i1. o. Consent to Encroach; Gregory and Janet Heinlein; 2841 Hazel Foster Drive; Kate Boyle-Weese, City Engineer Resolution BPW-07-07-99-10; Resolution Regarding Special Police Officers Serving Carmel Clay Schools Secondary Plat Approval; Moffitt Farm at Prairie View; Section 2B; Jose Kreutz, Brenwick Development Company Secondary Plat Approval; The Lakes at Hazel Dell, Section 1; Richard Henderson, The Schneider Corporation Request for Water and Sanitary Sewer; Woodland Springs Christian Church; Hazel Dell Parkway; David Lach, Woolpert, LLP Request for Water and Sanitary Sewer; Carmel Office Park, Phase III; Gradle Park, Gradle Drive; Willaim Sollenberger, Sollenberger Construction Commercial Curb Cut; Woodland Springs Christian Church; Hazel Dell Parkway; David Lach, Woolpert, LLP Commercial Curb Cut; Carmel Office Park, Phase III; Gradle Drive; William Sollenberger, Sollenberger Construction Street Cut; Open Cut 126th Street for water connection; The Overture Subdivision; Michael Hargis, Harvey Construction Request for Deletion of Availability Fees; Subdivision Acreage in Floodway; Cherry Tree Estates; Adam Dellart, L.S., Keeler-Webb Associates Grant of Right-of-Way; Voyle Applegate; Second Avenue Northwest Grant of Right-of-Way; Vicki L. Collier; Second Avenue Noahwest Grant of Right-of-Way; Robert S. Diener, Jr. and Louret L. Diener; Second Avenue Northwest Grant of Right-of-Way; David L. Mead and Ellen A. Mead; Second Avenue Northwest Grant of Right-of-Way; Richard Sanders; Second Avenue Northwest 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 7, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Robin Butler also attended. Board Member Billy Walker was absent. Mayor Brainard called the meeting to order at 10:08 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the June 16, 1999, regular meeting and June 25, 1999 special meeting minutes. Board Member Burke seconded. The minutes were approved 2-0. BID OPENING: Plows, Bed & Hydraulic System: Mayor Brainard opened and read the bids received for the project: Deeds Equipment Company: Beds: $45,954.00 Plows: $17,580 Hydraulics: $14,850.00 Calcium Chloride: $4,680.00. Fontaine Truck Equipment Company: Beds: $52,836.00 Plows: $17,604.00 Hydraulics: $18,465.00 Calcium Chloride: $5,63 1.00. Mayor Brainard gave the bids to David Klingensmith, Street Commissioner to review and recommend an award at a later meeting. PERFORMANCE RELEASES: Resolution BPW-07-07-99-01/Lost Oaks at Haverstick, Section 2A; Street Signs Resolution BPW-07-07-99-02/Stone Haven at Haverstick, Section 2A; Streets, Monuments & Markers Resolution BPW-07-07-99-03/Stone Haven at Haverstick, Section 2B; Streets, Curbs, Water, Onsite Sanitary, Offsite Sanitary, Monuments & Markers Resolution BPW-07-07-99-04/Plum Creek Ridge, Section 3; Street Signs, 13 1st Street Improvements Resolution BPW-07-07-99-05/Plum Creek Farms, Section 1; Water, Sanitary., Street Signs Resolution BPW-07-07-99-06/Plum Creek Farms, Section 2; Water, Sanitary., Street Signs Resolution BPW-07-07-99-07/Plum Creek Farms, Section 3; Water, Sanitary., Street Signs Resolution BPW-07-07-99-08/Avian Glen, Section 10; Street Signs, Monuments & Markers Resolution BPW-07-07-99-09/Moffitt Farm at Prairie View, Section 2B; Streets, Curbs Mayor Brainard moved to approve the resolutions. Board Member Burke seconded. The resolutions were approved 2-0. CONTRACTS Agreement for Professional Services with Quandt, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Purchase of Goods and Services with Oak Hill Mansion, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Purchase of Services with Hess Envirotech Pest Control: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Contract for Fire Protection between Clay Township and City of Carreel: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Zoning Agreement between Clay Township and City of Carreel: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Professional Services with Robert C. Bornmet, MAI, SRA, an Indiana Certified General Appraiser: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Sewer Interceptor Fund Reimbursement with Duke Realty Limited Partnership: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Water Reimbursement Agreement with Zaring National Corporation: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. The Mayor brought the issue of dewatering on Hazel Dell Parkway to the attention of a representative of Zaring National Corporation. The Mayor stated the iron content of the water and the fact that the hose was not in the sewer main but was flowing down the curb into the sewer has stained about 200 feet of the new curb. The Mayor stated that either the curb needs to be cleaned or replaced by Zaring National Corporation. The Mayor then advised the representative of Zaring National Corporation to be sure the hose is directly in the sewer in the future. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Council Chambers for Annual Home Owners Association Meeting for Carreel Station; Wednesday, September 15, 1999; 7:00 p.m. to 8:30 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Gazebo for Wedding; Sunday, October 3, 1999; noon to 6:00 p.m. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. OTHER: Consent to Encroach; Gregory. and Janet Heinlein; 2841 Hazel Foster Drive: Mayor Brainard moved to approve the consent to encroach. Board Member Walker seconded. The encroachment was approved 2-0. Resolutioin BPW-07-07-99-10 Regarding Special Police Officers Serving Carmel Clay Schools: Mayor Brainard moved to approve the resolution. Board Member Walker seconded. The resolution was approved 2-0. Secondary Plat Approval; Mof~tt Farm at Prairie View; Section 2B; Jose Kreutz, Brenwick Development Company: Mayor Brainard moved to approve the plat. Board Member Walker seconded. The plat was approved 2-0. Secondary Plat Approval; The Lakes at Hazel Dell, Section 1; Richard Henderson, The Schneider Corporation: Mayor Brainard moved to approve the plat based on the conditions in the approval letter. Board Member Walker seconded. The plat was approved 2-0. Request for Water and Sanitary Sewer; Woodland Springs Christian Church; Hazel Dell Parkway; David Lack Woolpert, LLP: Mayor Brainard asked if this church was inside the city limits. It was indicated that it is not yet in the City limits. The Mayor said the approval of the request would be conditioned on the annexation taking place. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Water and Sanitary Sewer; Carmel Office Park, Phase III; Gradle Park, Gradle Drive; William Sollenberger, Sollenberger Construction: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Commercial Curb Cut; Woodland Springs Christian Church; Hazel Dell Parkway; David Lack Woolpert, LLP: Mayor Brainard stated that the City Engineer recommended the curb cut as long as there is no median modification until the median is curbed. Mayor Brainard moved to approve the request as recommended by the City Engineer. Board Member Burke seconded. The request was approved 2-0. Commercial Curb Cut; Carmel Office Park, Phase III; Gradle Drive; William Sollenberger, Sollenberger Construction: Mayor Brainard read a letter from the City Engineer recommending the Board not approve the curb cut until the petitioner either aligns his curb cut with one of the two on the other side of the street or he can satisfy the board that the realignment is not possible. Mark Settlemeyer with Cornerstone Engineering stated the property slopes quite a bit and he defended the location of the curb cut. Mayor Brainard stated they would not approve something the City Engineer has not recommended. This request was not moved into business. Street Cut; Open Cut 126th Street for Water Connection; The Overture Subdivision; Michael Hargis, Harvey Construction: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Deletion of Availability Fees; Subdivision Acreage in Floodway; Cherry Tree Estates; Adam Dellart, L.S., Keeler-Webb Associates: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Mayor Brainard moved to approve the following five Grams of Rights-of-way. Board Member Burke seconded. The Rights-of-ways were approved 2-0. Gram of Right-of-Way; Gram of Right-of-Way; Grant of Right-of-Way; Northwest Grant of Right-of-Way; Grant of Right-of-Way; Voyle Applegate; Second Avenue Northwest Vicki L. Collier; Second Avenue Northwest Robert S. Diener, Jr. and Louret L. Diener; Second Avenue David L. Mead and Ellen A. Mead; Second Avenue Northwest Richard Sanders; Second Avenue Northwest ADD-ON ITEMS Request to Close Tall Timber for a Block Party on Saturday, July 10, 1999; 4:00 p.m. to 9:00 p.m.; Linda Rau: Mayor Brainard moved to add the item on to the agenda and approve the request. Board Member Burke seconded. The request was added on and approved 2-0. Request to Use Gazebo for Renewing of Vows on Saturday, August 7, 1999; 9:00 a.m. to 1:00 p.m.; Chris and Mercy Obeime: Mayor Brainard moved to add the item on to the agenda and approve the request. Board Member Burke seconded. The request was added on and approved 2-0. Secondary Plat Approval; Brighton Woods, Section 1;Ray Roehling: Mayor Brainard moved to add the item on to the agenda and approve the request. Board Member Burke seconded. The request was added on and approved 2-0. Life Insurance Policy with CNA; Fred Ellis, Ellis & Ellis Insurance: Fred Ellis apologized that the original policy and application was placed in the archives in his office and he did not get it to the City. He found the policy did not conform to the ordinance regulating the life insurance. The policy is now in place and in effect. Mayor Brainard moved to add the item on to the agenda and approve the request. Board Member Burke seconded. The request was added on and approved 2-0. Request from Fountain Square Committee: Phyllis Morrissey introduced Randy Sorrell from Nature Works Plus and requested that Mr. Sorrell be allowed to come to the concert on July 14th and give away water or soft drinks at the Gazebo. Mr. Sorrell stated his truck would be parked on the asphalt and not in the lawn. Mayor Brainard moved to add the item on to the agenda and approve the request. Board Member Burke seconded. The request was added on and approved 2-0. The meeting was adjourned at 10:44 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordray, IAMC Attest: Clerk-Treasurer Diana L. Cordray, IAMC Approved, Mayor James Brainard