The URL can be used to link to this page

Home My WebLink AboutBPW 08/18/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 18, 1999--10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, August 18, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 18, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. August 4, 1999, regular meeting BID OPENING a. Rock Salt for 2000; John Duffy, Utilities Manager *published itz the Daily Ledger otz July 28, 1999 atzdAztgust 4, 1999 b. Fire Station #3 Culvert Replacement; Kate Boyle-Weese, City Engineer *published itz the Daily Ledger otz Aztgust 6, 1999 CONTRACTS a. Agreement for Unmetered Electric Energy; PSI Energy; Mayor James Brainard b. Agreement for Professional Services; American Consulting, Inc.; Joe Staehler, Department of Administration c. Agreement for Purchase of Goods and Services; Harco/CPS Waterworks; John Duffy, Utilities Manager REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo for Wedding; Kim Noller; Saturday, September 4, 1999, Noon to 5:00 p.m. And for the rehearsal on Friday, September 3, 1999, 5:00 p.m. to 7:00 p.m. b. Request to Close Versailles Drive and Pokagon Drive for Block Party; Susan Boynton; Saturday, September 25, 1999; 4:00 p.m. to 9:00 p.m. c. Request to use South Parking Lots of City Hall for Farmers Market; James Keckley, Farmers Market Committee; Saturdays beginning June 3, 2000 through October 28, 2000, 6:00 a.m. to 11:00 a.m. OTHER a. Request to Promote Firefighters; Douglas Callahan, Fire Chief b. Request for Water and Sanitary Sewer Availability; Plum Creek Farms, Section 4; J. Cort Croby; The Schneider Corporation c. Request for Residential Curb Cut in the Woodfield Subdivision; Mary Ellen K. Bishop; 8440 Woodfield Crossing Blvd. Request for Commercial Curb Cut/Street Cut on Gradle Drive; Dale Sollenberger, Sollenberger Construction Dedication of Right-of-Way for Old Town Side Streets Project; 6th Street N.W.; Kate Boyle-Weese, City Engineer Request for Approval of Replat; Carolina Commons, Section 2-B; David George, The Schneider Corporation 6. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, AUGUST 18, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Robin Butler also attended. Mayor Brainard was absent. Board Member Walker called the meeting to order at 10:05 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the August 4, 1999, regular meeting minutes. Board Member Burke seconded. The minutes were approved 2-0. BID OPENING: Rock Salt for 2000: Board Member Walker opened and read the bids received for the project and gave them to Utilities Director John Duffy for review. Morton Salt $ Cargill $ Thebids wereread as Bllows: 207,300.00 215,340.00 Fire Station #3 Culvert Replacement: Board Member Walker opened and read the bids received for the project and gave them to Kate Boyle-Weese, City Engineer for review. The bids were read as follows: North American Construction $ Rieth Riley $ Corbin &Sons Construction $ Tramco $ 96,000.00 107,425.35 133,213.00 117,456.00 CONTRACTS: Agreement for Unmetered Electric Energy with PSI (Cool Creek Lighting - Barrett Law Project); Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. Agreement for Professional Services with American Consulting, Inc.; Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. Agreement for Purchase of goods and Services with Harco/CPS Waterworks; Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to use Gazebo for Wedding; Kim Noller, Saturday, September 4, 1999; Noon to 5:00 p.m. (Rehearsal Friday, September 3, 1999; 5:00 p.m. to 7:00 p.m.); Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Close Versailles Drive and Pokagon Drive for Block Party; Saturday, September 25, 1999; 4:00 p.m. to 9:00 p.m. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to use South Parking Lots of City Hall for Farmers Market; Saturdays beginning June 3, 2000 through October 28, 2000, 6:00 a.m. to 11:00 a.m.; Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. OTHER: Request to Promote Firefighter; Terry Fleming of the Carmel Fire Department presented the request to the Board. Board Member Walker moved to approve the promotion. Board Member Burke seconded. The promotion was approved 2-0. Request for Water and Sanitary Sewer Availability; Plum Creek Farms, Section 4; Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Residential Curb Cut in the Woodfield Subdivisiom Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Commercial Curb Cut/Street Cut on Gradle Drive; Board Member Walker moved to approve the request with the condition that the construction company keep at least one lane open at all times during the construction. Board Member Burke seconded. The request was approved 2-0. Dedication of Right-of-Way for Old Town Side Streets Project; 6th Street N.W.; Board Member Walker moved to approve the dedication. Board Member Burke seconded. The dedication was approved 2-0. Request for Approval of Replat: City Engineer, Kate Boyle-Weese presented a brief explanation for the replat. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. ADD-ON ITEMS: Sewer Interceptor Fund Reimbursement Agreement with Woodland Springs Christian Church, Inc.; Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. Board Member Walker stated that Board of Public Works agenda deadlines will be strictly adhered to in the future. Bid Award for Store Displays and Miscellaneous Equipment: The bid for this equipment was opened at the July 21st Board of Public Works Meeting. City Attorney Douglas C. Haney requested at that time that no bid be awarded until he was able to check into the matter of the bankruptcy of the company that previously owned the Sitzmark building. He had since determined that the City was able to accept the bid from Affordable Rent-a-Car of $51.00 for the equipment. Board Member Walker moved to award the bid as recommended. Board Member Burke seconded. The bid award was approved 2-0. OTHER ITEMS: Ms. Boyle-Weese reported that two of the bids for the Fire Station #3 Culvert Replacement were read incorrectly and they were corrected as follows: Rieth Riley $114,496.00 Trotter Construction $107,425.35 She did not have a reommendation for this project. She stated that the apparent low bidder' s financial statement was not in the approved format. Board Member Walker moved to table this issue until a decision is made. Mr. Duffy recommended that the Board accept the Bid from Morton International of $34.55 per ton for the Rock Salt for 2000. Board Member Walker moved to accept the bid as recommended. Board Member Burke seconded. The bid award was approved 2-0. Board Member Walker moved to adjourn the meeting at 10:30 a.m. Board Member Burke seconded. The meeting was adjourned 2-0. Respectfully submitted, Diana L. Cordray, IAMC Clerk-Treasurer Approved, Attest: Mayor James Brainard Diana L. Cordray, IAMC Clerk-Treasurer