HomeMy WebLinkAboutBPW-09-15-99MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, SEPTEMBER 15, 1999--10 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public
Works will have its regularly scheduled meeting Wednesday,
September 15, 1999, at 10 a.m. in the Council Chambers, City Hall,
One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, SEPTEMBER 15, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
a. September 1, 1999, Regular Meeting
Bm OPENINGS
a. River Heritage Park, Wetland Mitigation; Kate Boyle-Weese, City Engineer
b. Medical Drive Drainage Improvements; Kate Boyle-Weese, City Engineer
PERFORMANCE RELEASES
a. Resolution BPW-09-15-99-01; The Lakes at Hazel Dell, Section 1; Curbs, Exterior
Streets; David George, The Schneider Corporation
b. Resolution BPW-09-15-99-02; Moffitt Farm, Section 2B; Water, Sanitary, Storm
Drainage; Keith Lash, P.E., The Schneider Corporation
c. Resolution BPW-09-15-99-03; Brighton Woods, Section 1; Streets, Curbs, Sanitary,
Offsite Streets; Ray Roehling, Roehling Enterprises
d. Resolution BPW-09-15-99-04; Plum Creek Farms, Section 1; Storm Drainage; Chris
Werth; Plum Creek Development
e. Resolution BPW-09-15-99-05; Plum Creek Farms, Section 1; Storm Drainage; Chris
Werth, Plum Creek Development
f. Resolution BPW-09-15-99-06; Plum Creek Farms, Section 3; Storm Drainage; Chris
Werth, Plum Creek Development
g. Resolution BPW-09-15-99-07; Lost Oaks, Section 1; Exterior Sidewalks; Tom Kutz,
Centex Homes
h. Resolution BPW-09-15-99-08; Stone Haven, Section 4; Streets, Curbs, Water,
Storm, Monuments and Markers; Tom Kutz, Centex Homes
CONTRACTS
a. Agreement for Professional Services~ Whittman-Hart, Inc. (Technical Support)~
Terry Crockett, Manager of Information Systems
b. Agreement for Professional Services~ Dayton Technology Group (System Support
Contract)~ Terry Crockett, Manager of Information Systems
c. Agreement for Professional Services~ Kelli Hahn (Community Profile, Plan
Commission and BZA Handbook and Comprehensive Plan Reformatting)~ Steve
Engelking, Director of Department of Community Services
d. Agreement for Professional Services~ Ameritech Mobile Communications, Inc.
(Cellular Phones for City Employees)~ Douglas C. Haney, City Attorney
Agreement for Professional Services; Ameritech Mobile Services, Inc. (Pagers for
City Employees); Douglas C. Haney, City Attorney
Lease Agreement; Calvin Helsel (Lease of Parking Lot for Christmas Tree Sales);
Douglas C. Haney, City Attorney
Agreement for Purchase of Goods and Services; American Legal Publishing
(Transfer City Code to Internet); Diana L. Cordray, Clerk-Treasurer
Agreement for Professional Services; Oliver Jones, Jr., Ph.D. (Organizational
Culture Course); Chief Douglas Callahan, Fire Department
Non-Remonstrance Agreement; Alex and Abla Khoury; John Duffy, Utilities
Manager
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to use Gazebo; Gary Burns and Heather Jarka; Saturday, June 17, 2000,
1:00 p.m. to 6:00 p.m.
b. Request to Close Streets for Carmel High School Homecoming Parade; Lee R.
Lonzo, Assistant Principal and Director of Student Activities, Carmel High School;
Friday, September 24, 1999, 1:00 p.m.
OTHER
a. Swearing in of Carmel Police Officers; (Willie Collins, Brian Schmidt, Shane
Collins, Michael Flynn, Todd Clark; Derek Shelley) Chief Michael Fogarty, Police
Department
b. Grant of Right-of-Way; Robert Scott Jordan; Kate Boyle-Weese, City Engineer
c. Secondary Plat Approval; Delaware Commons; David George, The Schneider
Corporation
d. Secondary Plat Approval; Emerald Crest, Section 1; Li-Ching Wu, Davis Homes,
LLC
e. Secondary Plat Approval; Lost Oaks, Section 2B; Tom Kutz, Centex Homes
f. Secondary Plat Approval; Stone Haven, Section 4; Tom Kutz, Centex Homes
g. Request for Water and Sanitary Sewer Availability; Chapman's Claim, Section 2;
Keith Lash, P.E., The Schneider Corporation
h. Request for Open Street Cut on Cherry Tree; To Provide Gas Service to Delaware
Commons Subdivision; Chuck Shupperd, Indiana Gas Company
i. Request for Open Street Cut at Kenwood Avenue; For Water Main Extension;
Jeffrey L. Craig, Indianapolis Water Company
Change Order #2; Maddox Industrial Contractors, Inc. ($77,348.18); John Duffy,
Utilities Manager
7. ADJOURNMENT
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, SEPTEMBER 15, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT
Board Members Mary Ann Burke and Billy Walker. Deputy Clerk Robin Butler also attended.
Mayor Brainard was absent.
Board Member Walker called the meeting to order at 10:00 a.m.
APPROVAL OF MINUTES
Board Member Walker moved to approve the September 1, 1999, Regular Meeting minutes. Board
Member Burke seconded. The minutes were approved 2-0.
BID OPENINGS
River Heritage Park, Wetland Mitigation; Board Member Walker opened and read the only bid
received for this project from Fox Construction for $173,348.25. Board Member Walker gave the
bid to Kate Boyle-Weese, City Engineer, to review and report on later in the meeting.
Medical Drive Drainage Improvements; Board Member Walker opened and read the five bids
received for this project:
Trotter Construction
Tramco, Inc.
Fox Contractors Corp.
Rieth Riley Construction Co.
North American Construction
$91,995.90
$178,420.00
$49,121.96
$86,435.50
$54,000.00
Board Member Walker gave the bids to Kate Boyle-Weese, City Engineer, to review and report on
later in the meeting.
PERFORMANCE RELEASES
Resolution BPW-09-15-99-01; The Lakes at Hazel Dell, Section 1; Curbs, Exterior Streets; Board
Member Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution
was approved 2-0.
Resolution BPW-09-15-99-02; Moffitt Farm, Section 2B; Water, Sanitary, Storm Drainage; Board
Member Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution
was approved 2-0.
Resolution BPW-09-15-99-03 ; Brighton Woods, Section 1; Streets, Curbs, Sanitary, Offsite Streets;
Kate Boyle-Weese stated that the Sanitary Sewer Bonds were not ready to be released. Board
Member Walker moved to delete the Sanitary Sewer Bonds from the Resolution and to approve the
Resolution. Board Member Burke seconded. The Resolution was approved 2-0.
Resolution BPW-09-15-99-04; Plum Creek Farms, Section 1; Storm Drainage; Board Member
Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution was
approved 2-0.
Resolution BPW-09-15-99-05; Plum Creek Farms, Section 1; Storm Drainage; Board Member
Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution was
approved 2-0.
Resolution BPW-09-15-99-06; Plum Creek Farms, Section 3; Storm Drainage; Board Member
Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution was
approved 2-0.
Resolution BPW-09-15-99-07; Lost Oaks, Section 1;Exterior Sidewalks; Board Member Walker
moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved
2-0.
Resolution BPW-09-15-99-08; Stone Haven, Section 4; Streets, Curbs, Water, Storm, Monuments
and Markers; Board Member Walker moved to approve the Resolution. Board Member Burke
seconded. The Resolution was approved 2-0.
CONTRACTS:
Agreement for Professional Services with Whittman-Hart, Inc.; Terry CrockelL Manager of
Information Services recommended this contract be tabled. Board Member Walker moved to table
the agreement. Board Member Burke seconded. The agreement was tabled 2-0.
Agreement for Professional Services with Dayton Technology Group; Board Member Walker
moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0.
Agreement for Professional Services with Kelli Hahn; Board Member Walker moved to approve the
agreement. Board Member Burke seconded. The agreement was approved 2-0.
Agreement for Professional Services with Ameritech Mobile Communications, Inc.; Board Member
Walker moved to approve the agreement. Board Member Burke seconded. The agreement was
approved 2-0.
Agreement for Professional Services with Ameritech Mobile Services, Inc.; Board Member Walker
moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0.
Lease Agreement with Calvin Helsel; Board Member Walker moved to approve the agreement.
Board Member Burke seconded. The agreement was approved 2-0.
Agreement for Purchase of Goods and Services with American Legal Publishing; Board Member
Walker moved to approve the agreement. Board Member Burke seconded. The agreement was
approved 2-0.
Agreement for Professional Services with Oliver Jones, Jr., Ph.D.; Board Member Walker moved to
approve the agreement. Board Member Burke seconded. The agreement was approved 2-0.
Non-Remonstrance Agreement with Alex and Abla Khoury; Board Member Walker moved to
approve the agreement. Board Member Burke seconded. The agreement was approved 2-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to use Gazebo for wedding; Gary Burns and Heather Jarka; Saturday, June 17, 2000;
1:00p.m. to 6:00 p.m.; Board Member Walker moved to approve the request. Board Member Burke
seconded. The request was approved 2-0.
Request to Close Streets for Carmel High School Homecoming Parade; Friday, September 24, 1999;
Board Member Walker moved to approve the request. Board Member Burke seconded. The
request was approved 2-0.
OTHER:
Swearing in of Carreel Police Officers: Willie Collins, Brian Schmidt, Shane Collins, Michael
Flynn, Todd Clark and Derek Shelley; Board Member Walker introduced and administered oaths to
the new officers.
Grant of Right-of-Way from Robert Scott Jordan; Board Member Walker moved to approve the
Grant. Board Member Burke seconded. The Grant of Right-of-Way was approved 2-0.
Request for Secondary. Plat Approval; Delaware Commons; Board Member Walker moved to
approve the request. Board Member Burke seconded. The request was approved 2-0.
Request for Secondary. Plat Approval; Emerald Crest, Section 1; Board Member Walker moved to
approve the request. Board Member Burke seconded. The request was approved 2-0.
Request for Secondary. Plat Approval; Lost Oaks, Section 2B; Board Member Walker moved to
approve the request. Board Member Burke seconded. The request was approved 2-0.
Request for Secondary. Plat Approval; Stone Haven, Section 4; Board Member Walker moved to
approve the request. Board Member Burke seconded. The request was approved 2-0.
Request for Water and Sanitary Sewer Availability; Chapman's Claim, Section 2; Board Member
Walker moved to approve the request. Board Member Burke seconded. The request was approved
2-0.
Request for Open Street Cut on Cherry Tree; Kate Boyle-Weese, City Engineer, clarified the
request for the Board. Board Member Walker moved to approve the request. Board Member Burke
seconded. The request was approved 2-0.
Request for Open Street Cut on Kenwood Avenue; Jeff Peters, Assistant Director of Engineering for
Indianapolis Water Company addressed the board regarding the request. Board Member Walker
asked Mr. Peters to double check who has jurisdiction of the pavement in question. Board Member
Walker moved to table the request until October 6th when the requesting party can provide the Board
with more back up information for the cut. Board Member Burke seconded. The request was tabled
2-0.
Change Order #2 to the Maddox Industrial Contractors, Inc. Contract ($25,933.18); John Duffy,
Utilities Manger, gave a summary of the Change Order. Board Member Walker moved to approve
the Change Order. Board Member Burke seconded. The Change Order was approved 2-0.
BID AWARDS:
River Heritage Park, Wetland Mitigation~ City Engineer Kate Boyle-Weese stated that the bid
received For this project was well above the estimate and recommended that it be re-bid. Board
Member Walker moved to table this award until the October 6tn meeting.
Medical Drive Drainage Improvements~ Ms. Boyle-Weese recommended the Board accept the bid
from Fox Contractors Corp. For $49,121.96. Board Member Walker moved to accept the bid as
recommended. Board Member Burke seconded. The bid was accepted 2-0.
ADJOURNMENT
At 10:32 a.m. Board Member Walker moved to adjourn the meeting pending execution oF
documents. Board Member Burke seconded. The meeting was adjourned.
Respectfully submitted,
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved,
Attest:
Mayor James Brainard
Diana L. Cordray, IAMC
Clerk-Treasurer