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HomeMy WebLinkAboutBPW 10/06/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, OCTOBER 6, 1999--10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, October 6, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 6, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. September 15, 1999, Regular Meeting Bm OPENINGS a. River Heritage Park, Wetland Mitigation; Kate Boyle-Weese, City Engineer b. Sidewalk Improvements Project; Kate Boyle-Weese, City Engineer PERFORMANCE RELEASES a. Resolution BPW-10-06-99-02; Timber Crest Bend; Storm Sewers/Drainage, Monuments; Laurel Woodard, Woodard Homes b. Resolution BPW-10-06-99-03; Moffitt Farm, Section 1; Lift Station Upgrade; Keith Lash, P.E., The Schneider Corporation c. Resolution BPW-10-06-99-04; Moffitt Farm, Section 2B; Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation d. Resolution BPW-10-06-99-05; Brooks Landing, Section 4; Water, Sanitary, Storm Sewers/Drainage; Keith Lash, P.E., The Schneider Corporation e. Resolution BPW-10-06-99-06; Brighton Woods, Section 1; Water, Sanitary; Ray Roehling, Roehling Enterprises CONTRACTS a. Agreement for Street Lighting Service~ PSI Energy, Inc (Woodland Springs Subdivision lighting)~ Kate Boyle-Weese, City Engineer REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to use Caucus Room for Meeting; Diann Harris, Indiana Health Care Association; Wednesday, November 3, 1999, 3:00 p.m. to 6:00 p.m. b. Request to Use Gazebo for Wedding; Michelle Hooper and Rich Hanners; Saturday, September 9, 2000, 2:00 p.m. to 7:30 p.m. (and Friday, September l!~th from 6:00 p.m. to 7:00 p.m. for Rehearsal) c. Request to Use Council Chambers for Public Meetings; Hoosier Daylily Society, Donald Jerabek, Secretary; Various Thursdays, October, 1999 through May, 2000; 6:45 p.m. to 9:00 p.m. OTHER a. Consent to Encroach; Lyle and Donna Boughton, 1138 Cottonwood Dr.; Kate Boyle-Weese, City Engineer Resolution BPW-10-06-99-01; A Resolution Establishing an Employee Benefits Reciprocity Agreement Between the City of Carreel and the Carreel Clay Parks Department; Barb Lamb, Director of Human Resources Request for Secondary Plat Approval; The Parks at Springmill, Section 9; Dave Sexton, P.E., The Schneider Corporation 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 6, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT Board Members Mary Ann Burke and Billy Walker. Mayor James Brainard arrived late. Clerks Robin Butler and Connie Tingley also attended. Board Member Walker called the meeting to order at 10:05 a.m. Deputy APPROVAL OF MINUTES Board Member Walker moved to approve the September 15, 1999, Regular Meeting minutes. Board Member Burke seconded. The minutes were approved 2-0. BID OPENINGS River Heritage Park, Wetland Mitigation; Board Member Walker opened and read the bids received for this project: Yardberry Landscape North American Construction Co. Smock Fansler Fox Contractors $129,610.00 $126,723.90 $106,292.00 $149,830.60 (corrected bid - $130,270.00) (corrected bid - $125,719.44) Board Member Walker gave the bid to Kate Boyle-Weese, City Engineer, to review and report on later in the meeting. Mayor Brainard arrived at this time. Sidewalk Improvements Project; Mayor Brainard opened and read the bids received for this project: Lick Creek Construction Trotter Construction Hunt Paving Co., Inc. CC & T Construction $54,612.60 Alternative bid $11,250.00 $58,490.20 Alternative bid $2,880.00 $40,242.48 Alternative bid $252.00 $57,909.00 Alternative bid $6,525.00 Mayor Brainard gave the bids to Ms. Boyle-Weese to review and report on later in the meeting. PERFORMANCE RELEASES Board Member Walker moved to approve the following Resolutions: Resolution BPW- 10-06-99-02; Timber crest Bend; Storm Sewers/Drainage, Monuments. Resolution BPW- 10-06-99-03 ; Moffitt Farm, Section 1; Lift Station Upgrade. Resolution BPW- 10-06-99-04; Moffitt Farm, Section 2B; Exterior Sidewalks. Resolution BPW-10-06-99-05; Brooks Landing, Section 4; Water, Sanitary., Storm Sewers/Drainage. Resolution BPW-10-06-99-06; Brighton Woods, Section 1; Water, Sanitary. Board Member Burke seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: Agreement for Street Lighting Service with PSI Energy, Inc. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following requests: Request to Use Caucus Room for Meeting; Diann Harris, Indiana Health Care Association; Wednesday, November 3, 1999, 3:00 p.m. to 6:00 p.m. Request to Use Gazebo for Wedding; Michelle Hooper and Rich Hanners; Saturday, September 9, 2000, 2:00 p.m. to 7:30 p.m. (and Friday, September 8th from 6:00 p.m. to 7:00 p.m. for Rehearsal.) Request to Use Council Chambers for Public Meetings; Hoosier Daylily Society, Donald Jerabek, Secretary; Various Thursdays, October, 1999 through May, 2000. Board Member Burke seconded. The requests were approved 3-0. OTHER: Consent to Encroach; Lyle and Donna Boughton of 1138 Cottonwood Dr.; Mayor Brainard moved to approve the Consent. Board Member Walker seconded. The Consent was approved 3-0. Resolution BPW- 10-06-99-01; Board Member Walker moved to amend five places in the Resolution from Park Department to Park Board. Mayor Brainard seconded. The amendments were approved 3-0. Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 3-0. Request for Secondary. Plat Approvak The Parks at Springmill, Section 9; Mayor Brainard moved to approve the request with the condition that Engineering will hold the plat until the contractor posts bond. Board Member Walker seconded. The request was approved 3-0. ADD ON ITEMS Agreement for Goods and Services with Sharp Masonry, Inc. ~ Fire Chief Douglas Callahan asked that this agreement be tabled until the next meeting because it was not signed by Sharp Masonry. Mayor Brainard stated that it is not a requirement for contracts to be signed before they are approved. Mayor Brainard moved to approve this agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Goods and Services with CDI; Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Goods and Services with Moon Excavating; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Purchase of Goods and Services with Connor & Company; Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Professional Services with Beam Longest & Neff; Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Goods and Services with Simplex Time Recorder Company; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Professional Services with Michael S. Walsh; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Non-Remonstrance Agreement; John Koven; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Request for Water Availability; Maple Acres, Lot #22; Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request for Open Street Cut on 96th St. at Kenwood Avenue; Mayor Brainard asked Kate Boyle- Weese, City Engineer about boaring instead of cutting. Ms. Boyle-Weese reported on that issue. Mayor Brainard moved to table the request. The request was tabled 3-0. Certificate of Appointment to 1999 Common Construction Wage Committee; Mayor Brainard moved to approve the appointments of Kay Cain and Lori Watson. Board Member Walker seconded. The appointments were approved 3-0. Agreement for Professional Services with Rick Maultra; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. BID AWARDS: River Heritage Park, Wetland Mitigation; City Engineer Kate Boyle-Weese recommended the Board accept the bid from Smock Contractors of $106,292.00. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The bid was awarded 3-0. Sidewalk Improvements Project; Ms. Boyle-Weese recommended the Board accept the bid from Hunt Paving Company of $40,242.48. Mayor Brainard moved to accept the bid as recommended. Board Member Walker seconded. The bid was awarded 3-0. ADJOURNMENT The meeting was adjourned at 10:27 pending the execution of documents. Respectfully submitted, Diana L. Cordray, IAMC Clerk-Treasurer Approved, Attest: Mayor James Brainard Diana L. Cordray, IAMC Clerk-Treasurer