HomeMy WebLinkAboutBPW 11/03/1999MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, NOVEMBER 3, 1999 -- 10 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public
Works will have its regularly scheduled meeting Wednesday,
November 3, 1999, at 10 a.m. in the Council Chambers, City Hall,
One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, NOVEMBER 3, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
a. October 20, 1999, Regular Meeting
BID/QUALIFICATION OPENINGS
Rolling Springs Drive Ditch Improvements; Kate Boyle-Weese, City Engineer
*published i, the Daily Ledger' o, October 16th a,d 23''c/, 1999
Enclave Storm Sewer Replacement; Kate Boyle-Weese, City Engineer
*published i, the Daily Ledger' o, October ]5th a,d 22'~, 1999
Centrifuge Dewatering Devices; John Duffy, Utilities Manager
*published i, the Daily Ledger' o, October ]5th a,d 22'~, 1999
PERFORMANCE RELEASES
a. Resolution BPW-11-03-99-01; Line Systems, CS&TP; Chase Court Sidewalks;
Thomas A. Eggers, MacDougall Pierce
b. Resolution BPW-11-03-99-02; Country Meadows, Section 1A; Sidewalks; Tom
Kutz, Centex Homes
c. Resolution BPW-11-03-99-03; Lost Oaks, Section 2B; Streets, Curbs, Water, Storm;
Tom Kutz, Centex Homes
d. Resolution BPW-11-03-99-04; Emerald Crest, Section 1; Storm; Li-Ching Wu,
Davis Homes, LLC
CONTRACTS
a. Agreement for Professional Services~ Jones & Henry Engineers, Ltd.~ John Duffy,
Utilities Manager
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Caucus Room for Educational Course; Brad Herx, Edward Jones;
Wednesdays from January 5, 2000 through February 2, 2000, 6:00 p.m. to 8:00 p.m.
OTHER
a. Petition for Annexation; Cherry Tree Estates; Adam Dellart, LS, Keeler-Webb
Associates
b. Request for Water Availability; Emerald Crest Subdivision Irrigation System; Li-
Ching Wu, Davis Homes, LLC
j,
Request for Sanitary Sewer Availability; Max & Erma's Restaurant, Hamilton
Crossing East; Don Moses, WDA&E
Request for Water Availability and Request to Place Irrigation System in Right-
of-Way; Delaware Commons Subdivision; Mick Scheetz, Oak View Associates, LLC
Secondary Plat Approval; Cherry Tree Estates; Adam De-Hart, Keeler-Webb
Associates
Secondary Replat Approval; Block 2, Lot 2; Carmel Sciences & Technology; Adam
Dellart, Keeler-Webb Associates
Request for Commercial Curb Cut; Bethlehem Lutheran Church, 13225 Meridian
Corners Blvd; Jackson C. Lau; Lau, Inc.
Request for Commercial Curb Cut; Corporate Headquarters, 10900 North
Pennsylvania; Greg Snelling, Mid-States Engineering
Grant of Sidewalk Easement; Vera Irene Owen, Gray Rd., South of 116th; Kate
Boyle-Weese, City Engineer
Change Order #1 to Main & Rangeline Streetscape ($59,375.29); Kate Boyle-
Weese, City Engineer
Change Order #1 to Medical Drive Drainage Improvements ($6,623.80) and
Request for Authorization to Approve Certain Change Orders; Kate Boyle-
Weese, City Engineer
7. ADJOURNMENT
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, NOVEMBER 3, 1999 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT
Mayor James Brainard, Board Member Billy Walker. Clerk-Treasurer Diana L. Cordray and Deputy
Clerk Robin Butler also attended. Board Member Mary Ann Burke was absent.
Mayor Brainard called the meeting to order at 10:04 a.m.
APPROVAL OF MINUTES
Board Member Walker moved to approve the minutes for the October 20, 1999 Regular Meeting.
Mayor Brainard seconded. The minutes were approved 2-0.
BID/QUALIFICATION OPENINGS
Rolling Springs Drive Ditch Improvements; Board Member Walker opened and Mayor Brainard
read the bids received for the project:
Sweeney Construction Co.
Hunt Paving Co.
Tramco, Inc.
Corbitt & Sons Construction
Fox Contractors
$113,469.00
$70,125.28'
$87,089.00
$70,910.00
$113,630.32
*After the meetit~g at~ error was otiscovered o~ the ctocumet~ts for the Httt~t Pavit~g bid The actual bid for Httt~t
Paving was $ 72, 930. 92
Enclave Storm Sewer Replacements; Board Member Walker opened and Mayor Brainard read the
bids received for the project:
Sweeney Construction Co.
Hunt Paving Co.
Trotter
Tramco
Corbitt & Sons Construction
Smock Fansler
Fox Contractors
$45,384.00
$51,485.75
$49,733.50
$88,551.00
$45,680.00
$64,908.00
$78,059.40
Mayor Brainard gave the bids to Kate Boyle-Weese, City Engineer, to review and report on later in
the meeting.
Centrifuge Dewatering Devices; Board Member Walker opened the qualifications. Mayor Brainard
gave them to John Duffy, Utilities Manager. Mayor Brainard stated they were not bids, so they did
not need to be read. Mr. Duffy stated that there was another company that wished to submit a
qualification. They attempted to deliver it Tuesday, November 2, 1999, but were unable to deliver
because the City Hall was closed. Mayor Brainard stated that the qualification could be accepted at
any time today.
PERFORMANCE RELEASES
Mayor Brainard moved to approve the following resolutions:
Resolution BPW-11-03-99-01; Linc Systems, C S&TP; Chase Court Sidewalks
Resolution BPW-11-03-99-02; Country. Meadows, Section 1A; Sidewalks
Resolution BPW-11-03-99-03; Lost Oaks, Section 2B; Streets, Curbs, Water, Storm
Resolution BPW-11-03-99-04; Emerald Crest, Section 1; Storm
Board Member Walker seconded the motion to approve. The resolutions were approved 2-0.
CONTRACTS:
Agreement for Professional Services, Jones & Henry Engineers, Ltd.; Mayor Brainard moved to
approve the agreement. Board Member Walker seconded. The agreement was approved 2-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to Use Caucus Room for Educational Course; Brad Herx, Edward Jones; Wednesdays from
January 5, 2000 through February 2, 2000, 6:00 p.m. to 8:00 p.m.; Mayor Brainard moved to
approve the request. Board Member Walker seconded. The request was approved 2-0.
OTHER:
Petition for Annexation; Cherry Tree Estates; Mayor Brainard moved to approve the petition. Board
Member Walker seconded. The petition was approved 2-0.
Request for Water Availability; Emerald Crest Subdivision Irrigation System; Mayor Brainard
moved to approve the request, subject to the conditions of the City Engineer' s letter dated October
25, 1999. Board Member Walker seconded. The request was approved 2-0.
Request for Sanitary Sewer Availability; Max & Erma's Restaurant, Hamilton Crossing East; Mayor
Brainard moved to approve the request. Board Member Walker seconded. The request was
approved 2-0.
Request for Water Availability and Request to Place Irrigation System in Right-of-Way; Delaware
Commons Subdivision; Mayor Brainard moved to approve the Availability. Board Member Walker
seconded. The request was approved 2-0.
Secondary Plat Approvak Cherry Tree Estates; Mayor Brainard moved to approve the plat. Board
Member Walker seconded. The plat was approved 2-0.
Secondary Plat Approvak Block 2, Lot 2; Carmel Sciences & Technology; Kate Boyle-Weese, City
Engineer requested this request be tabled. Adam Dellart, Keeler-Webb Associates explained why
the City Engineer is asking for the approval to be tabled. Mayor Brainard moved to continue the
Replat Approval until the next Board of Public Works meeting. Board Member Walker seconded.
The approval was continued until the next Board of Public Works meeting.
Request for Commercial Curb Cut; Bethlehem Lutheran Church, 13225 Meridian Corners Blvd.;
Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was
approved 2-0.
Request for Commercial Curb Cut; Browning Investments, Inc., Corporate Headquarters, 100900
North Pennsylvania; Mayor Brainard moved to approve the request. Board Member Walker
seconded. The request was approved 2-0.
Grant of Sidewalk Easement; Vera Irene Owen (Gray Rd., South of 116th St. ); Mayor Brainard
moved to approve the grant. Board Member Walker seconded. The grant was approved 2-0.
Change Order #1 to CC&T Construction Contract for the Main & Rangeline Streetscape Project
($59,3 75 .29); Mayor Brainard moved to approve the change order. Board Member Walker
seconded. The change order was approved 2-0.
Change Order #1 to Fox Contractors Contract for the Medical Drive Drainage Improvements Project
($6,623.80) and Request for Authorization to Approve Certain Change Orders; Mayor Brainard
moved to approve the Change Order. Board Member Walker seconded. The Change Order was
approved 2-0. Mayor Brainard moved to approve Ms. Boyle-Weese's request for authority to
approve certain change orders. Board Member Walker seconded. The request for authority to
approve certain change orders was approved 2-0.
ADD ON ITEMS
Lease Agreement with WLB Associates, Inc.; Mayor Brainard moved to approve the lease. Board
Member Walker seconded. The lease was approved 2-0.
Agreement for Purchase Goods and Services with Focus 2000 (For Laser Fische Document
Imaging); Mayor Brainard moved to approve this agreement. Board Member Walker seconded. The
agreement was approved 2-0.
Right-of-Entry~ Harry C. Elliott (North of 126th St. and Rangeline Rd.)~ Mayor Brainard moved to
approve the right-of-entry. Board Member Walker seconded. The right-of-entry was approved 2-0.
Administering the Oath of Office for Carmel Clay Schools Special Police Officers Joshua Carey and
Jeffery Frolick; Mayor Brainard administered the oath for the officers.
BID AWARDS:
Rolling Springs Drive Ditch Improvements; City Engineer Kate Boyle-Weese recommended the
Board accept the bid from Hunt Paving of $70,125.28. Mayor Brainard moved to award the bid as
recommended. Board Member Walker seconded. The bid was awarded 2-0.
Enclave Storm Sewer Replacement; City Engineer Kate Boyle-Weese recommended the Board
accept the bid from Sweeney for $45,384.00. Mayor Brainard moved to award the bid as
recommended. Board Member Walker seconded. The bid was awarded 2-0.
ADJOURNMENT
The meeting was adjourned at 10:25.
Attest:
Diana L. Cordray, IAMC
Clerk-Treasurer
Respectfully submitted,
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved,
Mayor James Brainard