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HomeMy WebLinkAboutBPW 12/15/1999MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 15, 1999 -- 10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works will have its regularly scheduled meeting Wednesday, December 15, 1999, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 15, 1999 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. December 1, 1999 - Regular Meeting BID/QUALIFICATION OPENINGS a. 2000 Police Car Bids; Chief Michael Fogarty, Carmel Police Department PERFORMANCE RELEASES a. Resolution BPW-12-15-99-0k Brighton Woods, Section 1~ Offsite Storm Sewers/Drainage~ Ray Roehling, Roehling Enterprises b. Resolution BPW-12-15-99-02~ Lakeview Landing~ Carmel Drive Sidewalks~ Jonathan E. Altman, Carmel Drive Associates, LLP c. Resolution BPW-12-15-99-03~ Chapman's Claim, Section 2A~ Streets, Curbs, Water, Sanitary, Storm~ Keith Lash, P.E., The Schneider Corp d. Resolution BPW-12-15-99-04~ Louis F. Keen Manor~ Streets~ Mike Keen, Cornerstone Homes e. Resolution BPW-12-15-99-05~ Cherry Tree Estates~ Onsite & Offsite Water Mains, Onsite & Offsite Sanitary, Street Signs~ Adam Dellart, Keeler-Webb Associates CONTRACTS a. Ameritech CompleteLinks'''' Agreement; Ameritech; Jim KindeL Carmel Clay Communications Center Supervisor b. Agreement for Purchase of Goods & Services; Jones Chemicals, Inc.; John Duffy, Carreel Utilities Manager REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use 1/3 Caucus Room; Carmel Cable Television Advisory Committee; Wednesdays, Jan. 26, April 26, July 26, Oct. 25; 5:30 p.m.; Karen Crane, Chairman b. Request to Use Caucus Room; Herb Society of Central Indiana; Second Monday of Each Month in 2000; 7:00 p.m.; Beth Letts, Chairman OTHER a. Second Amendment to City of Carmel Employee Health Benefit Plan; (Limited Weight Loss Benefit, Increase in Prescription Co-pay, Child eligibility); Barb Lamb, Director of Human Resources b. Utility Easement (Pennsylvania St. at Hamilton Crossing Centre); Duke-Weeks Realty Limited Partnership; John Duffy, Carmel Utilities Manager j, m, Storm Sewer Easement Agreement (with Jerrell S. Simmerman); Kate Boyle- Weese, City Engineer Resolution BPW-12-15-99-06; Lease Agreements for Fire Department Vehicles; Chief Douglas Callahan, Carmel Fire Department Resolution BPW-12-15-99-07; A Resolution with Respect to the Approval of a Covenant Not to Condemn; Deb Grisham, Parks Board Attorney Open Pavement Cut; Gas Main Extension Tie-in; South Side of 126th St., West of Jeffries P1.; Diana Michener, Indiana Gas Company Secondary Plat Approval; Plum Creek Farms, Sections 2A and 4; Christopher W. Werth, P.E., Plum Creek Development Co. Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section 2; Keith Lash, P.E., The Schneider Corp. Water and Sanitary Sewer Availability; Stone Haven at Haverstick, Section 5; Thomas L. Kutz, P.E., Centex Homes Water and Sanitary Sewer Availability; Delaware Trace, Section 4; Dennis L. Grumpp, P.L.S., The Schneider Corp. Sewer Interceptor Fund Reimbursement Agreement; with RDJ Custom Homes; Adam Dellart, L.S., Keeler-Webb Associates Consent to Encroach; Subdivision Entryway Sprinkler System; River Road Entrance to Lost Oaks Subdivision; Thomas L. Kutz, P.E., Centex Homes Consent to Encroach; Residential Swimming Pool; Lot 168, Cool Creek North, Section 13; Steven A. & Terry L. Kats of 1215 Hemlock St. 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, DECEMBER 15, 1999 --10 A,M, COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT Mayor James Brainard, Board Members Billy Walker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Robin Butler also artended. Mayor Brainard called the meeting to order at 10:08 a.m. APPROVAL OF MINUTES Mayor Brainard moved to approve the minutes from the December 1, 1999, Regular Meeting. Board Member Walker seconded. The minutes were approved 3-0. BID/QUALIFICATION OPENINGS 2000 Police Car Bids: Mayor Brainard opened and read the bids received for the project as follows: Don Hinds Ford $269,243 ($20,711 per unit) Hare Chevrolet $239.929.69 ($18,456.13 per unit) Tom Wood Ford $271,180 ($20,860.00 per unit) Mayor Brainard gave the bids to Police Chief Michael Fogarty to review and report on at a later meeting. PERFORMANCE RELEASES Mayor Brainard moved to approve the following resolutions: Resolution BPW- 12-15 -99-01; Brighton Woods, Section 1; Offsite Storm Sewers/Drainage Resolution BPW- 12-15-99-02; Lakeview Landing; C armel Drive Sidewalks Resolution BPW- 12-15 -99-03; Chapman' s Claim, Section 2A; Streets, Curbs, Water, Sanitary, Storm Resolution BPW- 12-15 -99-04; Louis F. Keen Manor; Streets Resolution BPW-12-15-99-05; Cherry Tree Estates; Onsite & Offsite Water Mains, Onsite & Offsite Sanitary, Street Signs Board Member Walker seconded the motion to approve the resolutions. The resolutions were approved 3-0. CONTRACTS: Ameritech CompleteLinksm Agreement; Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Purchase of Goods and Services; Jones Chemicals, Inc. (Chemicals); Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use 1/3 Caucus Room by Carmel Cable Television Advisory Committee; Wednesdays in 2000, January 26, April 26, July 26 and October 25; 5:30 p.m.; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Caucus Room by Herb Society of Central Indiana; Second Monday of Each Month in 2000; 7:00 p.m.; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Second Amendment to City of Carmel Employee Health Benefits Plan (Limited Weight Loss Benefit, Increase in Prescription Co-Pay, Child Eligibility); Board Member Burke moved to approve the amendment. Mayor Brainard seconded. Mayor Brainard summarized the changes made by this amendment. The amendment was approved 3-0. Utility Easement (Pennsylvania St. at Hamilton Crossing Centre); Mayor Brainard moved to approve the easement agreement. Board Member Burke seconded. The easement agreement was approved 3-0. Storm Sewer Easement Agreement (Simmerman and Rodino, LP); Mayor Brainard moved to approve the easement agreement. Board Member Burke seconded. The easement agreement was approved 3-0. Resolution BPW-12-15-99-06; Lease Agreements for Fire Department Vehicles; Mayor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Resolution BPW-12-15-99-07, as Amended; A Resolution with Respect to the Approval of a Covenant Not to Condemn; Mayor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Deb Grisham, Parks Department Attorney, asked the Board to sign the Covenant and have it notarized at this time. Open Pavement Cut for Gas Main Extension Tie-in; South Side of 126th St., West of Jeffries P1.; City Engineer Kate Boyle-Weese clarified where the requested cut would be. There was Board discussion. There were two representatives present from Indiana Gas who answered several questions form the Board. Mayor Brainard moved to approve the request based on the condition that Indiana Gas would move the tie in out of the right of way of 126th St. Board Member Burke seconded. The request was approved 3-0. Secondary Plat Approvak Plum Creek Farms, Sections 2A and 4; Board Member Walker moved to approve the plat. Board Member Burke seconded. The plat was approved 3-0. Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section 2; Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Water and Sanitary Sewer Availability; Stone Haven at Haverstick, Section 5; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Water and Sanitary Sewer Availability; Delaware Trace, Section 4; Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Sewer Interceptor Fund Reimbursement Agreement; RDJ Custom Homes; Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Consent to Encroach; Subdivision Ent.ryway Sprinkler System; River Road Entrance to Lost Oaks Subdivision; Mayor Brainard moved to approve the consent based upon the conditions detailed in the letter from Kate Boyle-Weese, City Engineer dated December 8, 1999 (Attachment A). Board Member Walker seconded. The consent was approved 3-0. Consent to Encroach; Residential Swimming Pook Lot 168, Cool Creek North, Section 13; Mayor Brainard moved to approve the consent based on the conditions detailed in the letter from Kate Boyle-Weese, City Engineer dated December 8, 1999 (Attachment B). Board Member Burke seconded. The consent was approved 3-0. ADD ON ITEMS Agreement for Professional Services; United Consulting Engineers; Mayor Brainard moved to approve the request. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Goods and Services; Beavers Cleaners (Police Department Uniform Cleaning); Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Professional Services; Gove Associates, Inc. (Site Specific Location Retrieval Application); Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Professional Services; Public Safety Medical Services (Medical Services for Police Department); Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Proposal of Insurance/Risk Management Program; Conseco; Mayor Brainard moved to terminate the current contract for this insurance and approve this proposal. Board Member Walker seconded. The proposal was approved 3-0. Clerk-Treasurer Diana Cordray stated that the remaining add-on items were received by her either shortly before the meeting or during the meeting. She requested that the items be handled in a more timely manner in the future. Non-Remonstrance Agreement with Craig and Sharyn Kaiser; Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Powerware Global Services Contract; Douglas Haney, City Attorney stated that this was a renewal of an existing contract with Exide, who changed their name. Mayor Brainard moved to approve this contract. Board Member Walker seconded. The contract was approved 3-0. Professional Services Agreement; Richard Heck (Website Maintenance); Board Member Burke moved to approve this agreement. Mayor Brainard seconded. The agreement was approved 3-0. Douglas Haney stated that Richard Heck is the husband of Nancy Heck, an employee of the City of Carmel. Mr. Haney does not believe there is a conflict of interest, but in order to be conservative, she will file a conflict of interest form. ADJOURNMENT The meeting was adjourned at 10:40 a.m.. Respectfully submitted, Diana L. Cordray, IAMC Clerk-Treasurer Approved, Attest: Mayor James Brainard Diana L. Cordray, IAMC Clerk-Treasurer