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Home My WebLink AboutBPW 02/07/2001City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 7, 2001-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. December 10, 2001 - Executive Session (Tabled from January 17, 2001 meeting.) b. December 10, 2001 - Regular Meeting (Tabled from January 17, 2001 meeting.) c. January 17, 2001 - Regular Meeting BID / QUALIFICATION OPENINGS / AWARDS a. Bids for "Boom Truck"; John Duffy, Director of Department of Utilities b. Bids for "Quint Bid"; Chief Douglas Callaban, Carmel Fire Department c. Bids for "Pumper Bid"; Chief Douglas Callahan, Cannel Fire Department CONTRACTS a. Agreement for Purchase of Goods and Services with Humane Society for Hamilton County, Inc.; (Operation of Animal Shelter/Proper Housing of Stray Animals/Animal Veterinary Services); Joe Staehler, Director of Department of Administration b. Joint Funding Agreement with U.S. Geological Survey, United States Department of the Interior; (Investigation of Water Resources); John Duffy, Director of the Department of Utilities REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Pond Adjacent to Carmel City Hall to Run Scale Model Boats; Saturday and/or Sunday ARemoons; Dave Hampton, The Admirals - Indianapolis; (Tabled from January 17, 2001 meeting for further consideration by legal department) b. Request for Pancake Breakfast and KidCare Photo ID Day at Main Fire Station on Civic Square; Saturday, March 17, 2001 from 7:00 a.m. to 12:00 Noon; Rick Trautuetter, Kiwanis Club of Carmel-Clay c. Request to Close Streets for Six Foot Races; Saturday, February 10, 2001 at 9:00 a.m.; Saturday, March 24, 2001 at 8:00 a.m.; Saturday, May 26, 2001 at 8:00 a.m.; Saturday, July 14, 2001 at 8:00 a.m.; Sunday, October 14, 2001 at 9:00 a.m.; Saturday, November 17, 2001 at 9:00 a.m.; and Saturday, December 15, 2001 at 9:00 a.m.; Marty Day, Runners Forum d. Request to Use Gazebo and Fountain Area for Houndstock; Saturday, May 19, 2001 from 9:00 a.m. to 11:00 p.m; Kathleen Cook, Speaker of the House; Cannel High School ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 OTHER a. Request to Promote Officers Anthony Baskerville, Ken Brant, Dave Contino, Dan Edwards, Gary Fisher, Jeff Fuchs, Anthony Hoover, Don Mead, Mike Musselman, Danny Nickel, R. Dean Paddock, Thomas Payne, Chuck Phmer, Mitch Robinson, Adam Sharp, Gregory Start, Jim Thompson, Todd Utzig, Gregory Webb, Kurt Weddington and Andy Wyant from Second Class to First Class Firefighters and Sr. Inspector Bruce Knott to First Class Firefighter; (Effective February 3, 2001); Chief Douglas Callahart, Carmel Fire Department b. Resolution No. BPW-02-07-01-01; Approving a Lease With the Indiana Bond Bank for the Carmel Fire Department; Chief Michael D. Fogarty, Camel Police Department c. Change Order Request No. 2; Contract No. 25 - 146th Street Water Main Relocation ($27,684.86 - Additional Costs to Accommodate Road-Widening Project); John Duffy, Director of Department of Utilities d. Dedication of Right-of-Way; Douglas C. Haney, City Attorney e. Write-Off of Unpaid Water and Sanitary Sewer Accounts for 2000; ($2,736.48); John Duffy, Director of Department of Utilities f. Replat Approval; Block A, Richard L. Hayes Two Level Luxury Townhouses; Dave Barnes, Weihe Engineers, Inc. 6. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 7, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke; Deputy Clerk-Treasurer Carde Gallagher. Mayor James Brainard and Clerk-Treasurer Diana Cordray were absent. Board Member Walker called the meeting to order at 10:00 a.m. APPROVAL OF MINUTES: Board Member Walker moved to table the Minutes from the December 10, 2001 Executive Session and December 10, 2001 Regular Meeting due to lack of quorum for vote. Board Member Burke seconded. The Executive Session and Regular Meeting Minutes from December 10, 2001, were tabled again until the next meeting of the Board 2-0. Board Member Walker moved to approve the Minutes from the January 17, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. BID 0UALIFICATION/OPENINGS: Boom Truck: Board Member Walker read aloud the bids received for the Boom Truck Bid as follows: Bidder American Contractors Giuffre Brothers MacDonald Machinery Base Bid $ 96,339.96 $ 82,400.00 $ 68,900.00 Board Member Walker gave the bids to John Duffy, Director of Utilities Department, to review and report back later in the meeting. Quint Bid: Board Member Walker read aloud the bids received for the Quint Bid as follows: Bidder Base Bid Stoops Freightliner $ 540,972.00 Board Member Walker gave the bids to Chief Douglas Callahan, Carmel Fire Department, to review and report back to the Board at a later date. Pumper Bid: Board Member Walker read aloud the bids received for the Pureper Bid as follows: Bidder Base Bid Stoops Freightliner $ 359,395.00 KME Fire Aparatus $ 348,634.00 Board Member Walker gave the bids to Chief Douglas Callahan, Cannel Fire Department, to review and report back to the Board at a later date. CONTRACTS: Agreement for Purchase of Goods and Services with H. mane Society for Hamilton County. Inc.; (Operation of Animal Shelter/Proper Housing of Stray Animals/Animal Veterinary Services); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was apprnved 2-0. Joint Fundin~ Am'cement with U.S. Geological Survey, United States Department of the Interior; (Investigation of Water Resources); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was apprnved 2-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Board Member Walker moved to approve the following Requests: Request to Use Pond Adjacent to Carmel City Hall to Run Scale Model Boats; Saturday and/or Sunday Afternoons; Dave Hampton, The Admirals of Indianapolis; Board Member Walker based approval of this Request upon the conditions of the Department of Law which included the execution of an Indemnification Agreement,' Request for Pancake Breakfast and KidCare Photo ID Day at Main Fire Station on Civic Square; Saturday, March 17, 2001 from 7:00 a.m. to 12:00 Noon; Rick Trautuetter, Kiwanis Club of Cannel-Clay; Request to Close Streets for Six Foot Races; Saturday, February 10, 2001 at 9:00 a.m.; Saturday, March 24, 2001 at 8:00 a.m.; Saturday, May 26, 2001 at 8:00 a.m.; Saturday, July 14, 2001 at 8:00 a.m.; Sunday, October 14, 2001 at 9:00 a.m.; Saturday, November 17, 2001 at 9:00 a.m.; and Saturday, December 15, 2001 at 9:00 a.m.; Marty Day, Runners Forum; Request to Use Gazebo and Fountain Area for Houndstock; Saturday, May 19, 2001 from 9:00 a.m. to 11:00 p.m.; Kathleen Cook, Carmel High School; Board Member Burke seconded the motion to approve. The Requests were approved 2-0. OTHER: Request to Promote Officers from Second Class to First Class Firefi~hters (Effective February 3~ 2001); Board Member Walker moved to approve the promotions. Board Member Burke seconded. The promotions were approved 2-0. Resolution No. BPW-02-07-01-01; (Annroving a Lease With the Indiana Bond Bank for the Cannel Fire Denartment); Board Member Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. Chan~e Order Request No. 2; (Contract No. 25: 146th Street Water Main Relocation - $27,684.86); Board Member Walker moved to approve the Change Order Request. Board Member Burke seconded. The Change Order Request was approved 2-0. Dedication of Right-of-Way; Board Member Walker requested the Exhibits which were to be included in the documentation of this matter. City Attorney Douglas Haney advised the attachments would need to be obtained and requested this matter be tabled until such time. Board Member Walker moved to table the Dedication of Right-of-Way until additional information is provided. Board Member Burke seconded. The Dedication was tabled 2-0. Write-Off of Unpaid Water and Sanitary Sewer Accounts for 2000; ($2,736.48); Board Member Walker moved to approve the Write-Offs. Board Member Burke seconded. The Write-Offs were approved 2-0. Replat Aprnoval; Block A, Richard L. Haves Two-Level Luxury Townhomes; Board Member Walker moved to approve the Replat. Board Member Burke seconded. The Replat was approved 2-0. ADD-ONS: Agreement for Purchase of Goods and Services with Hiram J. Hash & Sons, Inc.; ($210 - Maintenance Contract for 970A Burster); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services with Hiram J. Hash & Sons. Inc.; ($189 - Maintenance Contract for 931 Silmer); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. ~lohn Duffy, Director of Department of Utilities, requested the Boom Truck Bid be awarded to MacDonald Machinery in the amount of $68,900.00. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The Boom Truck Bid was awarded to MacDonald Machinery for the above-referenced amount. ADJOURNMENT: The meeting was adjourned at 10:25 a.m. Respectfully submitted, ATTEST: Clerk-Treasurer Diana L. Cordray, IAMC Clerk-Treasurer 2/7/01BPW Minutes