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HomeMy WebLinkAboutBPW 02/21/01City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 21, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. December 10, 2001 - Executive Session 2001 meetings) b. December 10, 2001 - Regular Meeting 2001 meetings) c. February 7, 2001 - Regular Meeting (Tabled from January 17 and February 7, (Tabled from January 17 and February 7, BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Sidewalk Committee, Sidewalk Improvement Project; M. Kate Weese, P.E., City Engineer b. Bid Award for Cricklewood Street Lighting Project No. 00-05; M. Kate Weese, P.E., City Engineer c. Bid Openings for Glenwood Sanitary Sewer Main; John Duffy, Director of Department of Utilities d. Bids Openings for Hazel Dell Parkway Lawn Maintenance; David Klingensmith, Street Department Commissioner PERFORMANCE RELEASES a. Resolution No. BPW-02-21-01-01; Park Meadow, Section 5; Street Signs, Monuments and Markers; John Talbot, Estridge Development b. Resolution No. BPW-02-21-01-02; The Grove; Sidewalks; John Talbot, Estridgc Development c. Resolution No. BPW-02-21-01-03; Meadowlark Office Park; Sanitary Sewers; Steven M. Dauby, Dauby, O'Conner and Zaleski CONTRACTS a. Agreement for Purchase of Goods and Services with Dataco DeRex, Inc.; (Printer Maintenance Contract); Diana Cordray, Clerk-Treasurer b. Agreement for Paraprofessional Services with Karen Gumberts; (Paralegal Services for Department of Law); Douglas C. Haney, City Attorney ONE CIVIC SQUARE CARMEL, INDIANA %032 317/571-2400 Agreement for Purchase of Goods and Services with M & R Enterprises; (Cleaning Services for Information Systems Department); Terry Crockett, Director of Department of Information Systems Agreement for Purchase of Goods and Services with Minolta Business Solutions; (Copier Maintenance Contract); Douglas C. Callaban, Cannel Fire Department Agreement for Special Counsel Services with Douglas Webbet; (Legal Services for Department of Law); Douglas C. Haney, City Attorney REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo for Contemporary Christian Summer Concert Series; One Sunday Evening a Month for Four Months; Crosspoint Band, Cannel Lutheran Church b. Request to Use Gazebo for Family Reunion; Sunday, August 12, 2001 from 10:00 a.m. to 4:00 p.m.; Dawn D. Hooker c. Request to Use Gazebo for Picnic; Tuesday, June 26, 2001 from 9:00 a.m. to 2:00 p.m.; The Shepherd's Center of Carmel, Inc. d. Request to Use Gazebo for Police Memorial Day Service; Wednesday, May 9, 2001 from 10:00 a.m. to 3:00 p.m.; Major John P. Etter, Curmel Police Department e. Request to Use Gazebo and Fountain Area for Youth Rally; Saturday, September 1, 2001 from 10:00 a.m. to 4:00 p.m.; Youth Department, Carmel Apostolic Church f. Request to Use Gazeho for Wedding; Saturday, June 23, 2001 from 12:30 p.m. to 6:30 p.m.; David Pierce and Theresa Green g. Request to Use Gazebo for Wedding; Saturday, September 22, 2001 from 2:00 p.m. to 7:00 p.m.; Katie Ann Peterson and J.C. Fralick OTHER R, b. C. d. e. Request for Commercial Curb Cut; Stewart Place, 831 South Rangeline Road; O.J. Stocker, Thompson Thrift Development Request for Water and Sanitary Sewer Availability; Hazel Dell Comer, Lot 6, Children's World Learning Center; Darren T. Pittman, P.E., Falcon Engineering, Inc. Request for Water and Sanitary Sewer Availability; Stewart Place, 831 South Rangeline Road; O.J. Stocker, Thompson Thrift Development Request for Consent to Encroach; MISO Corporation; Joseph M. Scimia, Baker & Daniels Right-of-Entry; (Landscaping Access); BDC/Cardinal Associates, L.P., Prairie View Subdivision; Scott Brewer, Urban Forrester for City of Carmel Replat Approval; Stewart Place/Newark Village, 831 South Rangeline Road; O.J. Stocker, Thompson Thrift Development 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 21, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurer Carfie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:00 a.m. APPROVAL OF NtlNUTES: Mayor Brainard moved to approve the Minutes from the December 10, 2001 Executive Session. Board Member Walker seconded. The Minutes were approved 2-0. Board Member Burke abstained as she was absent from such meeting. Mayor Brainard moved to approve the Minutes from the December 10, 2001 Regular Meeting. Board Member Walker seconded. The Minutes were approved 2-0. Board Member Burke abstained as she was absent from such meeting. Board Member Burke moved to approve the Minutes from the February 7, 2001 Regular Meeting. Board Member Walker seconded. The Minutes were approved 2-0. Mayor Brainard abstained as he was absent from such meeting. BID / QUALIFICATION OPENINGS / AWARDS: Award for Sidewalk Committee, Sidewalk Improvements Pro/ect No. 00-02; Kate Weese, City Engineer, advised that all bids received for this project were significantly higher than the Engineer's Estimate and, therefore, recommended that all bids be rejected for this project. Mayor Brainard moved as such. Board Member Walker seconded. The bids for this project were rejected 3-0. Award for Cricklewood Street Li~htin~ Project No. 00-05; Kate Weese, City Engineer, advised that all bids received for this project were again significantly higher than the Engineer' s Estimate and, therefore, recommended that all bids be rejected for this project. Mayor Brainard moved as such. Board Member Walker seconded. The bids for this project were rejected 3-0. Ol~ening of Bids for Glenwood Sanitary Sewer Main; Mayor Brainard read aloud the bids received for the Glenwood Sanitary Sewer Main Bid as follows: Bidder Corbitt & Sons Gleason Construction Sweeney Construction Tramco Moffitt Rehab Services Titan Base Bid $278,475.00 $289,778.00 $297,742.00 $324,366.00 $376,566.00 $399,945.00 Mayor Brainard gave the bids to John Duffy, Director of Utilities Department, to review and report back at the next meeting of the Board. O~enin~ of Bids for Hazel Dell Parkway Lawn Maintenance; Mayor Brainard read aloud the bids received for the Hazel Dell Parkway Lawn Maintenance Bid as follows: Bidder Base Bid Hittie Landscaping First Class Brickman Group All Seasons Outside Services $71,245.00 $79,850.00 $87,100.00 $97,000.00 $99,520.00 Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to review and report back at the next meeting of the Board. PERFORblANCE lIELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolutions: a. Resolution No. BPW-02-21-01-01; Park Meadow, Section 5; Street Signs, Monuments and Markers; John Talbot, Estridge Development b. Resolution No. BPW-02-21-01-02; The Grove; Sidewalks; John Talbot, Estridge Development c. Resolution No. BPW-02-21-01-03; Meadowlark Office Park; Sanitary Sewers; Steven M. Dauby, Dauby O'Cormer and Zaleski Board Member Burke seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: A~reement for Purchase of Goods and Services with Dataco DeRex. Inc.; (Printer Maintenance Contract); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Paraprofessional Services with Karen Gumberts; (Paralegal Services for Department of Law); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. A~reement for Purchase of Goods and Services with M & R Enterprises; (Cleaning Services for Information Systems Department); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with Minolta Business Solutions; (Copier Maintenance Contract); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Special Counsel Services with Dou~zlas Webber; (Legal Services for Department of Law); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following Requests: Reouest to Use Gazebo for Contemporary Christian Summer Concert Series; One Sunday Evening a Month for Four Months; Crosspoint Band, Carmel Lutheran Church Recluest to Use Gazebo for Family Reunion; Sunday, August 12, 2001 from 10:00 a.m. to 4:00 p.m.; Dawn D. Hooker Request to Use Gazebo for Picnic; Tuesday, June 26, 2001 from 9:00 a.m. to 2:00 p.m.; The Shepherd's Center of Cannel, Inc. Request to Use Gazebo for Police Memorial Day Service; Wednesday, May 9, 2001 from 10:00 a.m. to 3:00 p.m.; Major John P. Etter, Cannel Police Department Request to Use Gazebo and Fountain Area for Youth Rally; Saturday, September 1, 2001 from 10:00 a.m. to 4:00 p.m.; Youth Department, Cannel Apostolic Church Request to Use Gazebo for Wedding; Saturday, June 23, 2001 from 12:30 p.m. to 6:30 p.m.; David Pierce and Theresa Green Request to Use Gazebo for Wedding; Saturday, September 22, 2001 from 2:00 p.m. to 7:00 p.m.; Katie Ann Peterson and J.C. Fralick Board Member Burke seconded the motion to approve. The Requests were approved 3-0. OTHER: Request for Commercial Curb Cut; Stewert Place, 831 South Rangeline Road; Mayor Brainard moved to approve the Request contingent upon the recommendations made in the City Engineer's letter of February 13, 2001. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Hazel Dell Comer, Lot 6, Children's World LeaminX Center; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Re~luest for Water and Sanitary Sewer Availability; Stewart Place, 831 South Rangeline Road; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Re0uest for Consent to Encroach; MISO Cor0oration; Mayor Brainard moved to approve the Consent to Encroach. Board Member Walker seconded. The Consent to Encroach was approved 3-0. Request for Right-of-Entry; (Landscaping Access); BDC/Cardinal Associates, L.P., Prairie View Subdivision; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Replat A~proval; Stewart Place/Newark Village, 831 South Rangeline Road; Mayor Brainard moved to approve the Replat. Board Member Burke seconded. The Replat was approved 3-0. ADD-ONS: Request for Temporary Construction Entrance; Hazel Dell Comer; Mayor Brainard moved to approve the Request contingent upon the recommendations made in the City Engineer's letter of February 21, 2001. Board Member Burke seconded. The Request was approved 3-0. ADJOURNMENT: The meeting was adjourned at 10:25 a.m. Respectfully submitted, Approved,