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HomeMy WebLinkAboutBPW 03/07/01City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 7, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. February 16, 2001 - Special Meeting b. February 21, 2001 - Regular Meeting BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Glenwood Sanitary Sewer Main; John Duffy, Director of Department of Utilities b. Bid Award for Pumper; Chief Douglas Callahan, Carmel Fire Department c. Bid Award for Hazel Dell Parkway Lawn Maintenance; David Klingensmith, Street Department Commissioner d. Bid Openings for Street Department Trucks; David Klingensmith, Street Department Commissioner PERFORMANCE RELEASES a. Resolution No. BPW-03-07-01-01; The Overture, Section 1; Curbs and Street Signs; John Talbot, Estridge Development 4. CONTrACts Rider to Agreement for Goods and Services with Ellen M. Crowe Oc/k/a The Polished Pen); Stephen Engelking, Director of Administration Agreement for Professional Services with Fishel Technologies Company, Inc.; (Teleeommunication Connectivity Services); Stephen Engelking, Director of Administration Rider to Agreement for Goods and Services with Richard Heck; (Web Design/Maintenance); Stephen Engelking, Director of Administration Agreement for Purchase of Goods and Services with Modern Heating and Cooling; (HVAC Renovation for Headquarters Building); Chief Douglas Callaban, Carmel Fire Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Agreement for Purchase of Goods and Services with Overhead Door Co. of Indianapolis; (Furnish and Installation of Thermacore Sectional Doors); Chief Douglas Callahan, Carmel Fire Department REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Civic Square Grounds, Including Fountain Area and Restroom, Close Gradle Drive, Use Old Kroger Parking Lot for Open Parking, Old Sitzmark Parking Lot for Vendor Parking and One-Half of Carmel Fire Department Parking Lot for Staff and VIP Parking for the Fourth Annual Carmel International Arts Festival; from 8:00 a.m. on Friday, September 14, 2001 through 10:00 p.m. on Sunday, September 16, 2001; Douglas C. Haney, Festival Chairman b. Request to Use Council Chambers for Lake Forest Homeowner's Association Annual Meeting; Thursday, March 15, 2001 at 7:00 p.m.; Kay Brown, President c. Request to Use Council Chambers for Parkside Village Homeowner's Association Annual Meeting; Wednesday, March 21, 2001 at 7:00 p.m.; Jane Hurless, Property Manager d. Request to Use Gazebo for Carreel Fire Department Ladies Auxiliary Easter Egg Hunt; Saturday, April 14, 2001 from 12:00 Noon until 4:00 p.m.; Jean Junket, Carmel Fire Department Auxiliary Treasurer e. Request to Use Gazebo for Wedding; Saturday, September 8, 2001 from 12:00 Noon to 5:00 p.m.; Crystal Skelton f. Request to Use Gazebo/Fountain Area and Enforce Street/Lane Restrictions to Conduct the 2001 Walk to D'Feet ALS, a 5K Walkathon Fundraiser for The ALS Association of Indiana, Inc.; Sunday, October 7, 2001 from 10:00 a.m. to 6:00 p.m.; Donnae L. Dole, Executive Director OTHER a. Request to Hire the Following Persons as Probationary Patrol Officers: Matthew Stanis and Chad Knight; (Effective March 26, 2001); Chief Michael D. Fogarty Request to Promote the Following Persons to First Class Patrol Officers: Andrew Gerdt, Marc Klein, James Semester and Jason Greer; (Effective March 24 and 31, 2001); Chief Michael D. Fogarty Request for Commercial Curb Cut; Ritter's Frozen Custard, 860 North Rangeline Road; Brace Sklare, Bay Development Corporation Request for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930 Noah Rangeline Road; Bruce Skiare, Bay Development Corporation Request for Consent to Encroach; (Parking/Driveway in Sanitary Sewer Easement); Ritter's Frozen Custard, 930 Noah Rangeline Road; Bruce Sklare, Bay Development Corporation Secondary Plat Approval; Meadowlark Office Park, Pro Med Lane; Charles D. Frankenberger, Nelson and Frankenberger Second Amendment to the Carmel Police Department Non-Elective Deferred Compensation Plan; Barbara Lamb, Director of Human Resources Unforeseeable Emergency Withdrawal Request; (Tabled Item from October 2000); Barbara Lamb, Director of Human Resources ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 7, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carfie Gallagher. Mayor James Brainard was absent. Board Member Walker called the meeting to order at 10:00 a.m. APPROVAL OF MINUrY.~: Board Member Walker moved to approve the Minutes from the February 16, 2001 Special Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Board Member Walker moved to approve the Minutes from the February 21, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. BID / QUALIFICATION OPENINGS / AWARDS: Award for Glenwood Sanitary Sewer Main; John Duffy, Director of Department of Utilities, recommended that Corbitt & Sons be awarded the bid as the lowest, most responsive bidder at $278,475.00. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Corbitt & Sons, 2-0. Award for Pum.er; Chief Douglas Callahan, Carmel Fire Department, recommended that KME Fire Apparatus be awarded the bid as the lowest, most responsive bidder at $463,170.00. Board Member Walker moved to approve the bid award. Board Mm-nber Burke seconded. The bid was awarded to KME Fire Apparatus, 2-0. Award for Hazel Dell Parkway Lawn Maintenance; David Klingensmith, Street Commissioner, recommended that Hittle Landscaping, Inc. be awarded the bid as the lowest, most responsive bidder at $71,245.00. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Hittie Landscaping, Inc., 2-0. Openin~ of Bids for Street Department Trucks; Board Member Walker read aloud the only bid received for the Street Department Trucks Bid as follows: Bidder Base Bid Circle City GMC Trucks $142,517.00 Board Member Walker gave the bid to David Klingensmith, Street Commissioner, to review and report back at the next meeting of the Board. PERFORMANCE ]~'F-I.FASES: Mayor Brainard moved to approve the following Performance Bond Release Resolution: a. Resolution No. BPW-03-07-01-01; The Overture, Section 1; Curbs and Street Signs; John Talbot, Estridge Development Board Member Burke seconded the motion to approve. The Resolution was approved 2-0. CONTRACTS: Rider A~reement for Purchase of Goods and Services with Ellen M. Crowe (f/k/a The Polished Pen); (Newsletter Services); Board Member Walker moved to approve the Rider contingent upon the inclusion of any and all other necessary information to the Agreement required by Douglas C. Haney, City Attorney. Board Member Burke seconded. The Rider was approved Agreement for Professional Services with Fishel Technologies Company, Inc.; (Telecommunication Cormectivity Services); Board Member Walker moved to approve the Agreement contingent upon the inclusion of any and all other necessary information to the Agreement required by Douglas C. Haney, City Attorney. Board Member Burke seconded. The Agreement was approved 2-0. Rider Agreement for Purchase of Goods and Services with Richard Hock; (Web Maintenance Services); Board Member Walker moved to approve the Rider contingent upon the inclusion of any and all other necessary inforn~ation to the Agreement required by Douglas C. Haney, City Attorney. Board Member Burke seconded. The Rider was approved 2-0. A~reement for Purchase of Goods and Services with Modern Heating and Cooling; (HVAC Renovation for Headquarters); Board Member Walker moved to approve the Agreement contingent upon the inclusion of any and all other necessary information to the Agreement required by Douglas C. Haney, City Attomey. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services with Overhead Door Company of Indianapolis; (Furnish and Installation of Thermacore Sectional Doors); Board Member Walker moved to approve the Agreement contingent upon the inclusion of any and all other necessary information to the Agreement required by Douglas C. Haney, City Attorney. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Board Member Walker moved to approve the following Requests: Request to Use Civic S0uare Grounds. Including Fountain Area and Restroom, Close Gradle Drive, Use Old Kroger Parking Lot for O~en Parking, Old Sitzmark Parkin~ Lot for Vendor Parking and One-Half of Carmel Fire Devartment Parking Lot for Staff and VIP Parkin~ for the Fourth Annual Carreel Intemational Arts Festival: from 8:00 a.m. on Friday, Set~tember 14~ 2001 through 10:00 v.m. on SundaV~ Sevtember 16, 2001; Douglas C. Haney, Festival Chairman Clerk-Treasurer Diana Cordray questioned the Board's acceptance of a $100.00 check for the use of City facilities offered by the International Arts Festival Chairman, Douglas Haney. Mrs. Cordray advised the Board that the City must first implement an Ordinance outlining a fee structure for the use of City facilities that all persons and/or affiliations must comply with upon making requests to the Board. Douglas Haney, as City Attorney, disagreed with Mrs. Cordray's advisement. Mrs. Cordray suggested that Mr. Haney offer the money as a contribution to the City, otherwise, there is not a specific account set-up to receive money for such a purpose. Mr. Haney stated he did not feel that wouM be necessary. Board Member Walker advised Mr. Haney to make the check payable to the City in such a way that it would be acceptable for deposit. Bo~d Request to Use Council Chambers for Lake Forest Homeowner's Association Annual Meeting: Thursday, March 15, 2001 at 7:00 P.m.; Kay Brown, President Request to Use Council Chambers for Parkside Village Homeowner's Association Annual Meeting; Wednesday, March 21, 2001 at 7:00 p.m.; Jane Hurless, Property Manager Request to Use Gazebo for Cannel Fire Department Ladies Auxiliary Easter Egg Hunt: Saturday, April 14, 2001 from 12:00 Noon until 4:00 p.m.; Jean Junker, Carreel Fire Department Auxiliary Treasurer Request to Use Gazebo for Wedding: Saturday, September 8, 2001 from 12:00 Noon to 5:00 p.m.; Crystal Skelton Request to Use Gazebo/Fountain Area and Enfome Street/Lane Restrictions to Conduct the 2001 Walk to D'Feet ALS, a 5K Walkathon Fundraiser for The ALS Association of Indiana, Inc.; Sunday, October 7, 2001 from 10:00 a.m. to 6:00 p.m.; Donnae L. Dole, Executive Director Member Burke seconded the motion to approve all Requests. The Requests were approved 2-0. OTHER: Recluest to Hire the Following Persons as Probationarc Patrol Officers: Matthew Stanis and Chad Knight (Effective March 26. 2001); Chief Michael D. Fogarty presented the matter to the Board. Board Member Walker moved to approve the Request to Hire. Board Member Burke seconded. The Request was approved 2-0. Request to Promote the Following Persons to First Class Patrol Officers: Andrew Gerdt, Marc Klein, James Semester and Jason Greer; (Effective March 24 and 3l, 2001); Chief Michael D. Fogarty presented the matter to the Board. Board Member Walker moved to approve the Request to Promote. Board Member Burke seconded. The Request was approved 2-0. Request for Commercial Curb Cut: Ritter's Frozen Custard, 930 Noah Rangeline Road; Kate Weese, City Engineer, presented this matter to the Board. Bruce Skiare of Bay Development Corporation provided additional information regarding the Request. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930 Noah Rangeline Road; Kate Weese, City Engineer, recommended the Request be tabled fur further review due to recent developments. Board Member Walker moved as such. Board Member Burke seconded. The Request was tabled 2-0. Request for Consent to Encroach; (Parking/Driveway in Sanitary Sewer Easement); Ritter's Frozen Custard. 930 North Rangeline Road; Kate Weese, City Engineer, presented the Request to the Board. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Secondary Plat Approval: Meadowlark Office Park, Pro Med Lane; Kate Weese, City Engineer, recommended the Plat be tabled. Board Member Walker moved as such. Board Member Burke seconded. The Secondary Plat was tabled 2-0. Second Amendment to the Carmel Police Department Non-Elective Deferred Compensation Plan;. Barbara Lamb, Director of Human Resources, presented the matter to the Board. Douglas Haney, City Attorney, answered legal questions presented by the Board. Board Member Walker moved to approve the Second Amendment. Board Member Burke seconded. The Second Amendment was approved 2-0. Unforeseeable Emergency Withdrawal Request; (Tabled Item from October 2000); Barbara Lamb, Director of Human Resources, recommended the approval of the Request for Emergency Withdrawal to the Board. Board Member Walker moved to approve. Board Member Burke seconded. The Emergency Withdrawal Request was approved 2-0. ADJOURNMENT: The meeting was adjourned at 10:32 a.m. Respectfully submitted, Approved, A'I'FEST: Ci~~ IAIVIC ./, 3/07/01 BPW Mhmtes