HomeMy WebLinkAboutBPW 03/07/01City of Carmel
CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING AGENDA
WEDNESDAY, MARCH 7, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. February 16, 2001 - Special Meeting
b. February 21, 2001 - Regular Meeting
BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Award for Glenwood Sanitary Sewer Main; John Duffy, Director of Department of
Utilities
b. Bid Award for Pumper; Chief Douglas Callahan, Carmel Fire Department
c. Bid Award for Hazel Dell Parkway Lawn Maintenance; David Klingensmith, Street
Department Commissioner
d. Bid Openings for Street Department Trucks; David Klingensmith, Street Department
Commissioner
PERFORMANCE RELEASES
a. Resolution No. BPW-03-07-01-01; The Overture, Section 1; Curbs and Street Signs;
John Talbot, Estridge Development
4. CONTrACts
Rider to Agreement for Goods and Services with Ellen M. Crowe Oc/k/a The Polished
Pen); Stephen Engelking, Director of Administration
Agreement for Professional Services with Fishel Technologies Company, Inc.;
(Teleeommunication Connectivity Services); Stephen Engelking, Director of
Administration
Rider to Agreement for Goods and Services with Richard Heck; (Web
Design/Maintenance); Stephen Engelking, Director of Administration
Agreement for Purchase of Goods and Services with Modern Heating and Cooling;
(HVAC Renovation for Headquarters Building); Chief Douglas Callaban, Carmel Fire
Department
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Agreement for Purchase of Goods and Services with Overhead Door Co. of
Indianapolis; (Furnish and Installation of Thermacore Sectional Doors); Chief Douglas
Callahan, Carmel Fire Department
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Civic Square Grounds, Including Fountain Area and Restroom,
Close Gradle Drive, Use Old Kroger Parking Lot for Open Parking, Old Sitzmark
Parking Lot for Vendor Parking and One-Half of Carmel Fire Department Parking
Lot for Staff and VIP Parking for the Fourth Annual Carmel International Arts
Festival; from 8:00 a.m. on Friday, September 14, 2001 through 10:00 p.m. on Sunday,
September 16, 2001; Douglas C. Haney, Festival Chairman
b. Request to Use Council Chambers for Lake Forest Homeowner's Association
Annual Meeting; Thursday, March 15, 2001 at 7:00 p.m.; Kay Brown, President
c. Request to Use Council Chambers for Parkside Village Homeowner's Association
Annual Meeting; Wednesday, March 21, 2001 at 7:00 p.m.; Jane Hurless, Property
Manager
d. Request to Use Gazebo for Carreel Fire Department Ladies Auxiliary Easter Egg
Hunt; Saturday, April 14, 2001 from 12:00 Noon until 4:00 p.m.; Jean Junket, Carmel
Fire Department Auxiliary Treasurer
e. Request to Use Gazebo for Wedding; Saturday, September 8, 2001 from 12:00 Noon to
5:00 p.m.; Crystal Skelton
f. Request to Use Gazebo/Fountain Area and Enforce Street/Lane Restrictions to
Conduct the 2001 Walk to D'Feet ALS, a 5K Walkathon Fundraiser for The ALS
Association of Indiana, Inc.; Sunday, October 7, 2001 from 10:00 a.m. to 6:00 p.m.;
Donnae L. Dole, Executive Director
OTHER
a.
Request to Hire the Following Persons as Probationary Patrol Officers: Matthew
Stanis and Chad Knight; (Effective March 26, 2001); Chief Michael D. Fogarty
Request to Promote the Following Persons to First Class Patrol Officers: Andrew
Gerdt, Marc Klein, James Semester and Jason Greer; (Effective March 24 and 31,
2001); Chief Michael D. Fogarty
Request for Commercial Curb Cut; Ritter's Frozen Custard, 860 North Rangeline
Road; Brace Sklare, Bay Development Corporation
Request for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930
Noah Rangeline Road; Bruce Skiare, Bay Development Corporation
Request for Consent to Encroach; (Parking/Driveway in Sanitary Sewer Easement);
Ritter's Frozen Custard, 930 Noah Rangeline Road; Bruce Sklare, Bay Development
Corporation
Secondary Plat Approval; Meadowlark Office Park, Pro Med Lane; Charles D.
Frankenberger, Nelson and Frankenberger
Second Amendment to the Carmel Police Department Non-Elective Deferred
Compensation Plan; Barbara Lamb, Director of Human Resources
Unforeseeable Emergency Withdrawal Request; (Tabled Item from October 2000);
Barbara Lamb, Director of Human Resources
ADJOURNMENT
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, MARCH 7, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy
Clerk-Treasurer Carfie Gallagher. Mayor James Brainard was absent.
Board Member Walker called the meeting to order at 10:00 a.m.
APPROVAL OF MINUrY.~:
Board Member Walker moved to approve the Minutes from the February 16, 2001 Special
Meeting. Board Member Burke seconded. The Minutes were approved 2-0.
Board Member Walker moved to approve the Minutes from the February 21, 2001 Regular
Meeting. Board Member Burke seconded. The Minutes were approved 2-0.
BID / QUALIFICATION OPENINGS / AWARDS:
Award for Glenwood Sanitary Sewer Main; John Duffy, Director of Department of Utilities,
recommended that Corbitt & Sons be awarded the bid as the lowest, most responsive bidder at
$278,475.00. Board Member Walker moved to approve the bid award. Board Member Burke
seconded. The bid was awarded to Corbitt & Sons, 2-0.
Award for Pum.er; Chief Douglas Callahan, Carmel Fire Department, recommended that KME
Fire Apparatus be awarded the bid as the lowest, most responsive bidder at $463,170.00. Board
Member Walker moved to approve the bid award. Board Mm-nber Burke seconded. The bid was
awarded to KME Fire Apparatus, 2-0.
Award for Hazel Dell Parkway Lawn Maintenance; David Klingensmith, Street Commissioner,
recommended that Hittle Landscaping, Inc. be awarded the bid as the lowest, most responsive
bidder at $71,245.00. Board Member Walker moved to approve the bid award. Board Member
Burke seconded. The bid was awarded to Hittie Landscaping, Inc., 2-0.
Openin~ of Bids for Street Department Trucks; Board Member Walker read aloud the only bid
received for the Street Department Trucks Bid as follows:
Bidder Base Bid
Circle City GMC Trucks $142,517.00
Board Member Walker gave the bid to David Klingensmith, Street Commissioner, to review and
report back at the next meeting of the Board.
PERFORMANCE ]~'F-I.FASES:
Mayor Brainard moved to approve the following Performance Bond Release Resolution:
a. Resolution No. BPW-03-07-01-01; The Overture, Section 1; Curbs and Street
Signs; John Talbot, Estridge Development
Board Member Burke seconded the motion to approve. The Resolution was approved 2-0.
CONTRACTS:
Rider A~reement for Purchase of Goods and Services with Ellen M. Crowe (f/k/a The Polished
Pen); (Newsletter Services); Board Member Walker moved to approve the Rider contingent upon
the inclusion of any and all other necessary information to the Agreement required by Douglas
C. Haney, City Attorney. Board Member Burke seconded. The Rider was approved
Agreement for Professional Services with Fishel Technologies Company, Inc.;
(Telecommunication Cormectivity Services); Board Member Walker moved to approve the
Agreement contingent upon the inclusion of any and all other necessary information to the
Agreement required by Douglas C. Haney, City Attorney. Board Member Burke seconded. The
Agreement was approved 2-0.
Rider Agreement for Purchase of Goods and Services with Richard Hock; (Web Maintenance
Services); Board Member Walker moved to approve the Rider contingent upon the inclusion of
any and all other necessary inforn~ation to the Agreement required by Douglas C. Haney, City
Attorney. Board Member Burke seconded. The Rider was approved 2-0.
A~reement for Purchase of Goods and Services with Modern Heating and Cooling; (HVAC
Renovation for Headquarters); Board Member Walker moved to approve the Agreement
contingent upon the inclusion of any and all other necessary information to the Agreement
required by Douglas C. Haney, City Attomey. Board Member Burke seconded. The Agreement
was approved 2-0.
Agreement for Purchase of Goods and Services with Overhead Door Company of Indianapolis;
(Furnish and Installation of Thermacore Sectional Doors); Board Member Walker moved to
approve the Agreement contingent upon the inclusion of any and all other necessary information
to the Agreement required by Douglas C. Haney, City Attorney. Board Member Burke
seconded. The Agreement was approved 2-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Board Member Walker moved to approve the following Requests:
Request to Use Civic S0uare Grounds. Including Fountain Area and Restroom, Close
Gradle Drive, Use Old Kroger Parking Lot for O~en Parking, Old Sitzmark Parkin~ Lot
for Vendor Parking and One-Half of Carmel Fire Devartment Parking Lot for Staff and
VIP Parkin~ for the Fourth Annual Carreel Intemational Arts Festival: from 8:00 a.m. on
Friday, Set~tember 14~ 2001 through 10:00 v.m. on SundaV~ Sevtember 16, 2001; Douglas
C. Haney, Festival Chairman
Clerk-Treasurer Diana Cordray questioned the Board's acceptance of a $100.00 check for the
use of City facilities offered by the International Arts Festival Chairman, Douglas Haney. Mrs.
Cordray advised the Board that the City must first implement an Ordinance outlining a fee
structure for the use of City facilities that all persons and/or affiliations must comply with upon
making requests to the Board. Douglas Haney, as City Attorney, disagreed with Mrs. Cordray's
advisement. Mrs. Cordray suggested that Mr. Haney offer the money as a contribution to the
City, otherwise, there is not a specific account set-up to receive money for such a purpose. Mr.
Haney stated he did not feel that wouM be necessary. Board Member Walker advised Mr. Haney
to make the check payable to the City in such a way that it would be acceptable for deposit.
Bo~d
Request to Use Council Chambers for Lake Forest Homeowner's Association Annual
Meeting: Thursday, March 15, 2001 at 7:00 P.m.; Kay Brown, President
Request to Use Council Chambers for Parkside Village Homeowner's Association
Annual Meeting; Wednesday, March 21, 2001 at 7:00 p.m.; Jane Hurless, Property
Manager
Request to Use Gazebo for Cannel Fire Department Ladies Auxiliary Easter Egg Hunt:
Saturday, April 14, 2001 from 12:00 Noon until 4:00 p.m.; Jean Junker, Carreel Fire
Department Auxiliary Treasurer
Request to Use Gazebo for Wedding: Saturday, September 8, 2001 from 12:00 Noon to
5:00 p.m.; Crystal Skelton
Request to Use Gazebo/Fountain Area and Enfome Street/Lane Restrictions to Conduct
the 2001 Walk to D'Feet ALS, a 5K Walkathon Fundraiser for The ALS Association of
Indiana, Inc.; Sunday, October 7, 2001 from 10:00 a.m. to 6:00 p.m.; Donnae L. Dole,
Executive Director
Member Burke seconded the motion to approve all Requests. The Requests were
approved 2-0.
OTHER:
Recluest to Hire the Following Persons as Probationarc Patrol Officers: Matthew Stanis and
Chad Knight (Effective March 26. 2001); Chief Michael D. Fogarty presented the matter to the
Board. Board Member Walker moved to approve the Request to Hire. Board Member Burke
seconded. The Request was approved 2-0.
Request to Promote the Following Persons to First Class Patrol Officers: Andrew Gerdt, Marc
Klein, James Semester and Jason Greer; (Effective March 24 and 3l, 2001); Chief Michael D.
Fogarty presented the matter to the Board. Board Member Walker moved to approve the
Request to Promote. Board Member Burke seconded. The Request was approved 2-0.
Request for Commercial Curb Cut: Ritter's Frozen Custard, 930 Noah Rangeline Road; Kate
Weese, City Engineer, presented this matter to the Board. Bruce Skiare of Bay Development
Corporation provided additional information regarding the Request. Board Member Walker
moved to approve the Request. Board Member Burke seconded. The Request was approved 2-
0.
Request for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930 Noah
Rangeline Road; Kate Weese, City Engineer, recommended the Request be tabled fur further
review due to recent developments. Board Member Walker moved as such. Board Member
Burke seconded. The Request was tabled 2-0.
Request for Consent to Encroach; (Parking/Driveway in Sanitary Sewer Easement); Ritter's
Frozen Custard. 930 North Rangeline Road; Kate Weese, City Engineer, presented the Request
to the Board. Board Member Walker moved to approve the Request. Board Member Burke
seconded. The Request was approved 2-0.
Secondary Plat Approval: Meadowlark Office Park, Pro Med Lane; Kate Weese, City Engineer,
recommended the Plat be tabled. Board Member Walker moved as such. Board Member Burke
seconded. The Secondary Plat was tabled 2-0.
Second Amendment to the Carmel Police Department Non-Elective Deferred Compensation
Plan;. Barbara Lamb, Director of Human Resources, presented the matter to the Board. Douglas
Haney, City Attorney, answered legal questions presented by the Board. Board Member Walker
moved to approve the Second Amendment. Board Member Burke seconded. The Second
Amendment was approved 2-0.
Unforeseeable Emergency Withdrawal Request; (Tabled Item from October 2000); Barbara
Lamb, Director of Human Resources, recommended the approval of the Request for Emergency
Withdrawal to the Board. Board Member Walker moved to approve. Board Member Burke
seconded. The Emergency Withdrawal Request was approved 2-0.
ADJOURNMENT:
The meeting was adjourned at 10:32 a.m.
Respectfully submitted,
Approved,
A'I'FEST:
Ci~~ IAIVIC ./,
3/07/01 BPW Mhmtes