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Home My WebLink AboutBPW 03-21-01City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 21, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. March 7, 2001 - Regular Meeting 2. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Street Department Trucks; David Klingensmith, Street Department Commissioner 3. PERFORMANCE RELEASES a. Resolution No. BPW-03-21-01-01; Fidelity - Keystone Office Park; Darm H. Small, Equicor Development Center 4. COtSTRACTS a. Rider to Agreement for Goods and Services with Amy Legg; (Graphic Design Services) Stephen Engelking, Director of Administration b. Agreement for Professional Services with Professional Touch; (Remodel Kitchen - Station No. 43); Chief Douglas Callaban, Cannel Fire Department c. Facilities Use Agreement with The Admirals Club of Indianapolis; (Stipulation to Previously Approved Request to Use Pond); Douglas C. Haney, City Attorney REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Council Chambers for National Day of Prayer; Thursday, May 3, 2001 from 11:30 a.m. to 1:30 p.m.; Joan Salz, Dr. Billy Graham Honorary National Chairman b. Request to Use Gazebo for 2001 Summer Series of Concerts; Wednesdays, June 6, 13, 20 and 27; July 1 I, 18 and 25; and August i, 8 and 15, 2001 from 5:30 p.m. to 9:00 p.m.; Phyllis Morrissey, Chairperson of Carmel Fountain Square Committee ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 OTHER a. b. C~ d. f. g. h. Request to Promote William E. Haymaker to Master Patrol Officer; (Effective April 2, 2001); Chief Michael D. Fogarty Request for Exemption of Availability Fees (Area in Flood Plain); Ritter's Frozen Custard, 930 North Rangeline Road; Bruce Skiare, Bay Development Corporation Request for Exemption of Availability Fees (Area in Flood Plain); Hazel Dell Comer, 13 1st and Hazel Dell Parkway; J. Cort Crosby, P.E., The Schneider Corporation Request for Commercial Curb Cut; Hazel Dell Comer, (2) on Hazel Dell Parkway, (1) on 131st Street and (1) Temporary Construction Easement; J. Cort Crosby, P.E., The Schneider Corporation Request for Commercial Curb Cut; Merchant's Pointe, (8) New Dedicated Streets within Mcrchant's Pointe Development; Phillip M. Warrenburg, R.L.A., Wcihc Engineers, Inc. Request for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930 Noah Rangeline Road; Bruce Skiare, Bay Development Corporation Request for Water and Sanitary Sewer Availiabity; Settler's Ridge at Haverstick, Section 2A; Thomas L. Kutz, P.E., Centex Homes Resolution No. BPW-03~21-01-01; A Resolution of the City of Cannel Board of Public Works and Safety Approving a Lease With the Indiana Bond Bank for the Department of Community Services (Four New 2001 Jeep Cherokee Vehicles and One New Pickup Truck); Stephen Engelking, Department of Administration (for the Depamnent of Community Services) Secondary Plat Approval; Delaware Trace, Section 4; Bill Akers, Department of Communications, City of Carmel Secondary Plat Approval; Meadowlark Office Park, Pro Med Lane; Charles D. Frankenberger, Nelson and Frankenberger 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 21, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carfie Gallagher. Mayor Brainard called the meeting to order at 10:03 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the March 7, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Mayor Brainard abstained as he was absent from such meeting. BID / QUALIFICATION OPENINGS / AWARDS: Award for Street Department Trucks; Dave Klingensmith, Street Commissioner, recommended that Circle City GMC be awarded the bid as the lowest, most responsive bidder at $142,517.00. Mayor Brainard moved to approve the bid award. Board Member Walker seconded. The bid was awarded to Cimle City GMC, 3-0. PERFORMANCE RELF_ASES: Mayor Brainard moved to approve the following Performance Bond Release Resolution: a. Resolution No. BPW-03-21-01-01; Fidelity - Keystone Office Park; Dann H. Small, Equicor Development Center Board Member Burke seconded the motion to approve. The Resolution was approved 3-0. CONTRACTS: Rider to A~reement for Purchase of Goods and Services with Amy Le~g; (Graphic Design Services); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Professional Services with Professional Touch; (Remodel Kitchen r Station No. 43); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Facilities Use Agreement with The Admirals Club of Indianapolis; (Stipulation to Previously Approved Request to Use Pond); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following Requests: Recluest to Use Council Chambers for National Day qfPraver; Thursday, May 3, 2001 from 11:30 a.m. to 1:30 p.m.; Joan Salz, Dr. Billy Graham Honorary National Chairman Request to Use Gazebo for 2001 Summer Series of Concerts; Wednesdays, June 6, 13~ 20 and 27; July 11.18 and 25; and August 1, 8 and 15, 2001 from 5:30 l~.m. to 9:00 p.m.; Phyllis Mordssey, Chairperson of Carreel Fountain Square Committee Board Member Walker seconded the motion to approve. The Requests were approved 3-0. OTHER: Recluest to Promote William E. Ha/maker to Master Patrol Officer; (Effective April 2, 2001); Chief Fogarty recommended the promotion of Mr. Haymaker to the Board. Mayor Brainard moved to approve the promotion. Board Member Burke seconded. The Request to promote Mr. Haymaker was approved 3-0. Request for Exemption of Availability Fees (Area in Flood Plain); Ritter's Frozen Custard, 930 North Rangeline Road; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Recluest for Exemption of Availability Fees (Area in Flood Plain); Hazel Dell Comer, 131 st and Hazel Dell Parkway; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Commercial Curb Cut; Hazel Dell Comer, (2) on Hazel Dell Parkway, (1) on 131st Street and (1) Temporary Construction Easement; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Commercial Curb Cut; Merchant's Pointe, (8) New Dedicated Streets within Merchant's Pointe Development; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Recluest for Water and Sanitary Sewer Availability; Ritter's Frozen Custard, 930 North Rangeline Road; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Settler's Ridge at Haverstick, Section 2A; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Resolution No. BPW-03-21-01-01; A Resolution of the City of Cannel Board of Public Works and Safety ADDroving a Lease With the Indiana Bond Bank for the Department of Community Services (Four New 2001 Jeep Cherokee Vehicles and One New Pickup Truck); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3- 0. Secondary Plat Approval; Delaware Trace. Section 4; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Secondary Plat Approval; Meadowlark Office Park, Pro Med Lane; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. ADD-ONS: Governor/Mayor Lease Vehicle Program Lease Am'eement with Ford Motor Company; Mayor Brainard moved to add the Agreement to the Agenda. Board Member Burke seconded. The Lease Agreement was added to the Agenda by a vote of 3-0. Mayor Brainard presented the Agreement to the Board and moved for approval of such. Board Member Walker seconded. The Lease Agreement was approved 3-0. Rider to Professional Services A~reement with Dayton Technology Group; Mayor Brainard moved to add the Rider Agreement to the Agenda. Board Member Walker seconded. The Rider Agreement was added to the Agenda by a vote of 3-0. Mayor Brainard presented the Agreement to the Board and moved for approval of such contingent upon the addition of the Purchase Order and Appropriation Numbers within 24 hours. Board Member Burke seconded. The Rider Agreement was approved 3-0. Rider to Professional Services A~reement with Network Engineering, Inc.; Mayor Brainard moved to add the Rider Agreement to the Agenda. Board Member Walker seconded. The Rider Agreement was added to the Agenda by a vote of 3-0. Mayor Brainard presented the Agreement to the Board and moved for approval of such contingent upon the addition of the Purchase Order and Appropriation Numbers within 24 hours. Board Member Burke seconded. The Rider Agreement was approved 3-0. Agreement for Professional Services with Fishel Technologies, Inc.; (Previously approved on March 7, 2001); Mayor Brainard moved to remm this item to the Agenda for amendment. Board Member Burke seconded. The Agreement was added to the Agenda by a vote of 3-0. Mayor Brainard moved to amend Page Three, Section 5.2, Line Two, by deleting "per component". Board Member Burke seconded. The amendment to the Agreement was approved 3-0. Mayor Brainard also noted for the record that Fishel Technologies advised they would forward a letter to the City stating the maximum amount of the contract to be $45,000.00. ADJOURNMENT: The meeting was adjourned at 10:43 a.m. Diana L, Co;dray, IAMC Clerk-Treasurer Approved, dr Clerk-Treasurer 3/2 1/i) t BPW Minutes