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HomeMy WebLinkAboutBPW - 04/04/01 CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 4, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE City of Carmel MEETING CALLED TO ORDER l. APPROVAL OF MINUTES a. March 21, 2001 - Regular Meeting 2. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Opening for Plow, Bed and Hydraulics; David Klingensmith, Street Commissioner PERFORMANCE RELEASES a. Resolution No. BPW-04-02-01-01; Overture, Section 2; Exterior Sidewalks; John Talbot, Estridge Development Co. CONTRACTS a. Agreement for Professional Services with Michael S. Brenner, CP`l; (Financial and Regulatory Advisory Services as to P,VC); John Duffy, Director of Department of Utilities b. Agreement for Purchase of Goods and Services with Cerulean Technology, Inc., Mobile Government Division of ,lether Systems, Inc.; (Annual Maintenance Agreement); Chief Michael Fogarty, Carmel Police Department c. Agreement for Professional Services with Robert Lew, M.D.; (EMS Activities); Chief Douglas Callahan, Carmel Fire Department d. Rider to Lease Agreement together with Lease Agreement with Pitney Bowes, Inc.; (Maintenance Contract); James Kinder, Director of Department of Communications 5. REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Close Avian Way for Neighborhood Picnic; Saturday, June 2, 2001 from 3:00 p.m. to 12:00 midnight; Cheryl Renshaw, Avian Glen Social Committee b. Request to Declare the 2001 Decorators' Show House a Public Event; (Effective April 9, 2001); Heather Wachholz, St. Margaret's Hospital Guild Decorators' Show House ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Permission to Set Up Drink Cart During Gazebo Concert Series; Greg Hayes, Owner ofMaui Wowi Fresh Fruit Blends Request to Use Civic Square, Gazebo and Parking Lot for 2001 Carmelfest and Close City Center Drive for Fireworks Display; Tuesday, July 3, 2001 from 6:00 p.m. to 11:00 p.m.; Wednesday, July 4, 2001 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson, President of Carmelfest Committee 2001 OTHER a. Request to Promote Renee Butz to First Class Firefighter; (Effective April 7, 2001); Chief Douglas Callahan, Carmel Fire Department Request to Promote the Following Personnel to Second Class Firefighter: Jeff Bondurant, Keith Freer, Brian Mayo, Mark Robingson, Scott Stroup, Michael Brisco, Steven Frye, David Mulford, Chris Rohr, Chad Utzig, Cory Essex, Adam Harrington, Jason Reecer, Chris Ryan and Mark Voskuhl; (Effective April 8, 2001 ); Chief Douglas Callaban, Carmel Fire Department Request to Swear In Police Officers: Chad D. Knight and Matthew J. Stanis; Chief Michael Fogarty, Carmel Police Department Request for Commercial Curb Cut and Temporary Construction Entrance; North Haven, (1) Commercial Curb Cut and (2) on North Gray Road and Open-Cut Gray Road for Storm Sewer Installation; Greg Snelling, P.E., CSO Engineers Request for Consent to Encroach; Residential Fence Easement Encroachment, Lot 109, Foster Estates, Section 6A Subdivision; Todd A. and Lisa M. Kleinke of 2821 Hazel Foster Drive Request for Pavement Cut Approval; Merchant's Point; Open Cut 116th Street - (2) Places and Keystone Way - (1) Place for Water Main and Sanitary sewer Main Installation; Phil Warrenburg, Weihe Engineers, Inc. Request for Sanitary Sewer Availability; North Haven, North Gray Road; Greg Snelling, P.E., CSO Engineers Request for Water Reimbursement Agreement; (Change Order Request); Providence at Old Meridian; Lynnette Deogracias, Buckingham Companies Secondary Plat Approval; Stone Haven at Haverstick, Section 6; Rodney A. Muller, Centex Homes 7. AD.~otma,~tE, h'T CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, APRIL 4, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke', Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carde Gallagher. Mayor Brainard was absent. Board Member Walker called the meeting to order at 10:02 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the March 21, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. BID / QUALIFICATION OPENINGS / AWARDS: Opening of Bids for Plow, Bed and Hydraulics; Board Member Walker read aloud the bids received for the Plow, Bed and Hydraulics Bid as follows: Bidder Deeds Equipment Co., Inc. Fontaine Distribution Co. Base Bid $35,098.00 $34,980.00 Board Member Walker gave the bids to David Klingensmith, Street Commissioner, to review and report back at the next meeting of the Board. PERFORMANCE RELEASES: Board Member Walker moved to approve the following Performance Bond Release Resolution: Resolution No. BPW-04-02-01-01; Overture, Section 2; Exterior Sidewalks; John Talbot, Estridge Development Co. Board Member Burke seconded the motion to approve. The Resolution was approved 2-0. CONTRACTS: A~reement for Professional Services with Michael S. Brenner, CPA; (Financial and Regulatory Advisory Services as to IWC); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. A~reement for Purchase of Goods and Services with Cerulean Technology, Inc., Mobile Government Division of Aether Systems, Inc.; (Annual Maintenance Agreement); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. A~reement for Professional Services with Robert Lew, M.D.; (EMS Activities); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Rider to Lease Agreement together with Lease Am'cement with Pitney Bowes, Inc.; (Maintenance Contract); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY]CLOSE STREET: Board Member Walker moved to approve the following Requests: Request to Close Avian Way for Neiv, hborhood Picnic; Saturday, June 2, 2001 from 3:00 p.m. to 12:00 midniv, ht; Cheryl Renshaw, Avian Glen Social Committee Request to Declare the 2001 Decorators' Show House a Public Event; (Effective April 9, 2001); Heather Wachholz, St. Margaret's Hospital Guild Decorators' Show House Request for Permission to Set Up Drink Cart During Gazebo Concert Series; Greg Hayes, Owner ofMaui Wowi Fresh Fruit Blends Request to Use Civic Square, Gazebo and Parkin~ Lot for 2001 Carmelfest and Close City Center Drive for Fireworks Disl~lay; Tuesday, July 3, 2001 from 6:00 p.m. to 11:00 p.m.; Wednesday, July 4, 2001 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson, President of Carmelfest Committee 2001 Board Member Burke seconded the motion to approve. The Requests were approved 2-0. OTHER: Request to Promote Renee Butz to First Class Firefighter: (Effective April 7, 2001); Chief Callahan recommended the promotion of Ms. Butz to the Board. Board Member Walker moved to approve the promotion. Board Member Burke seconded. The Request to promote Renee Butz to First Class Firefighter was approved 2-0. Request to Promote the Followin~ Personnel to Second Class Firefiv. hter: Jeff Bondurant, Keith Freer~ Brian Mayo, Mark Robingson. Scott Stroup, Michael Brisco, Steven Frye, David Mulford, Chris Rohr, Chad Utzig. Corv Essex, Adam Harrin~ton, Jason Reecer, Chris Ryan and Mark Voskuhl; (Effective April 8, 2001); Chief Callahan recommended the promotion of the above personnel to the Board. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Swear In Police Officers: Chad D. Knight and Matthew J. Stanis; Chief Fogarty presented Mr. Knight and Mr. Stanis to the Board for their swearing in as Carmel City Police Officers. Board Member Walker administered the oath to the new Police Officers. Request for Commercial Curb Cut and Temporary Construction Entrance; North Haven, (1) Commercial Curb Cut and (2) on North Gray Road and O~en-Cut Gray Road for Storm Sewer Installation; Kate Weese, City Engineer presented this matter to the Board. Board Member Walker moved to approve the Request contingent upon the recommendations laid out in the City Engineer's letter of March 27, 2001. Board Member Burke seconded. The Request was approved 2-0. Reauest for Consent to Encroach; Residential Fence Easement Encroachment, Lot 109, Foster Estates, Section 6A Subdivision; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Recluest for Pavement Cut Avvroval; Merchant's Point, Open Cut 116th Street (2) Places and Keystone Way (1) Place for Water Main and Sanitary Sewer Main Installation; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Sanitary Sewer Availability; North Haven, North Gray Road; Board Member Walker moved to approve the Request contingent upon the recommendations laid out in the City Engineer's letter of March 28, 2001. Board Member Burke seconded. The Request was approved 2-0. Request for Water Reimbursement Agreement; (Change Order Request); Providence at Old Meridian; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Secondan? Plat Approval; Stone Haven at Haverstick, Section 6; This matter was removed from the Agenda for further consideration. ADD-ONS: Agreement for Purchase of Goods and Services with Circle City GMC Trucks; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Cable Agreement with MetroXrnit. LLC; (Right-of-Way Permit); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. Kate Weese, City Engineer asked to address the Board and stated a question as to the permit fees in place at this time. Doug Haney, City Attorney responded to legal questions and recommended to the Board that this matter to approved at the present time. There was discussion concerning the Ordinance currently in place addressing permit fees. Councilor Luci Snyder addressed the Board on behalf of the Carmel City Common Council Subcommittees and responded to the Ordinance questions acknowledging these matters are out-of-date and need to be addressed in the near future. Ms. Weese responded to questions conceming the Ordinance and suggested specific fees as to MetroXmit in their request for right-of-way. Extensive discussions continued. Board Member Walker moved to void his previous motion for approval and moved to table this matter until the next meeting of the Board on April 18, 2001. Request for Commercial Curb Cut; Fire Station No. 46, 136th Street, West of 136th Street; Kate Weese presented this matter to the Board. Board Member Walker moved to approve. Board Member Burke seconded. The Request was approved 2-0. ADJOURNMENT: The meeting was adjoumed at 10:38 a.m. Respectfully submitted, Approved, M~es Brain~d ATTEST: 4/04/01 BPW Minutes