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HomeMy WebLinkAboutBPW 4/18/01o:':j CityofCarmel EL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 18, 2001 - 10:00 A. Ni. COUNCILCHAMBERS/CITYHALL/ONECIVICSQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. April 4, 2001 - Regular Meeting 2. BID / QUALIHCATION OPENiI~IGS / AWARDS a. Award for Plow, Bed and Hydraulics; David Klingensmith, Street Commissioner 3. PERFORMANCE RELF~SE8 a. Resolution No. BPW-04-18-01-01; Delaware Trace, Section 4; Storm Sewers/Storm Drainage; Dave Sexton, P.E., The Schneider Corporation b. Resolution No. BPW-04-18-01-02; Parks at Springmill, Section 9; Monuments and Markers; Dave Sexton, P.E., The Schneider Corporation c. Resolution No. BPW-04-18-01-03; Stone Haven at Haverstick, Section 3; Interior Sidewalks; Rodney Muller, Centex Homes 4. CONTRACTS a. Addendure to End User Beta Evaluation and Non-Disclosure Agreement with Cerulean Technology, Inc.; Jim Kinder, Director of Department of Communications b. Agreement for Special Counsel Services with B!eecker, Brodey & Andrews; (Legal Services to the City); Douglas C. Haney, City Attorney c. Agreement for Special Counsel Services with Ice Miller; (Legal Services to the City); Douglas C. Haney, City Attorney d. Agreement for Professional Services with Management Development, Inc.; (Training Fees for Officer Development School); Chief Douglas Callahart, Carmel Fire Department REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo for Wedding; Saturday, September 1, 2001, from 3:00 p.m. to 6:00 p.m.; Mark Stewart and Molly Robinett ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 OTHER a. Request to Promote James Davis to Captain from Lieutenant; Promote Matt Hoffman, Tony Collins and Rick DeCrastos to Lieutenants from Sergeants; and Promote Wendell Howard, David Mead, Carl Drake, Anthony Keaton and Chad Hughes to Sergeants from Firefighters; (All Effective April 27, 2001); Chief Douglas Callahart, Carreel Fire Department Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section 3; Keith Lash, P.E., The Schneider Corporation Request for Water and Sanitary Sewer Availability; Commercial Curb Cut and Median Cut on City Center Drive; AMLI at City Center; M. Kate Weese, P.E., City Engineer Request for Consent to Encroach; Swimming Pool Deck, Residential Fence and Residential Drive Easement Encroachment; Lot 184, Foster Grove Section 5 Subdivision; Todd D. and Marilyn Erb of 13210 Briarwood Trace Request for Dedication of Right-of-Way, Grant of Non-Exclusive Easements and Right-of-Entry; (Cannel Drive Streetscape Project); Einstein Bros./Hot Shots; M. Kate Weese, P.E., City Engineer Request to Relocate Siren in the Right-of-Way of Hazel Dell Parkway Northeast Corner; (Intersection of Hazel Dell Parkway and Cherry Tree Road); M. Kate Weese, P.E., City Engineer and Chief Douglas Callahan, Carmel Fire Department Secondary Plat Approval; Stone Haven at Havcrstick, Section 6; Rodhey A. Muller, Centex Homes 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, APRIL 18, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carfie Gallagher. Board Member Walker called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the April 4, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were apprnved 2-0. BID / QUALIFICATION OPENINGS / AWARDS: Award for Plow, Bed and H~draulics; Dave Klingensmith, Street Commissioner, recommended that Deeds Equipment Company, Inc. be awarded the bid as the lowest, most responsive bidder at $35,098.00. Mr. Klingensmith advised that the bid received by Fontaine Track Equipment Co. was missing necessary information and was therefore rejected. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Deeds Equipment Company, 2-0. PERFORMANCE RELEASES: Board Member Walker moved to approve the following Performance Bond Release Resolutions: a. Resolution No. BPW-04-18-01-01; Delaware Trace, Section 4; Storm Sewers/Storm Drainage; Dave Sexton, P.E., The Schneider Corporation b. Resolution No. BPW-04-18-01-02; Parks at Springmill, Section 9; Monuments and Markers; Dave Sexton, P.E., The Schneider Corporation c. Resolution No. BPW-04-18-01-03; Stone Haven at Haverstick, Section 3; Interior Sidewalks; Rodney Muller, Centex Home Board Member Burke seconded the motion to approve. The Resolution was approved 2-0. CONTRACTS: Addendum to End User Beta Evaluation and Non-Disclosure Agreement with Cerulean Technology, Inc.; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Am'eement for Special Counsel Services with Bleecker. Brodev & Andrews; (Legal Services to the City); Board Member Walker moved to table the Agreement until City Attorney Douglas C. Haney may appear and present this matter to the Board. Board Member Burke seconded the motion to table. The Agreement was tabled 2-0. Agreement for Special Counsel Services with Ice Miller; (Legal Services to the City); Board Member Walker moved to table the Agreement until City Attorney Douglas C. Haney may appear and present this matter to the Board. Board Member Burke seconded the motion to table. The Agreement was tabled 2-0. Agreement for Professional Services with Mana;cement Development, Inc.; (Training Fees for Officer Development School); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Board Member Walker moved to approve the following Request: Request to Use Gazebo for Wedding,; Saturday, September 1. 2001, from 3:00 P.m. to 6:00 p.m.; Mark Stewart and Molly Robinett Board Member Burke seconded the motion to approve. The Request was approved 2-0. Request to Promote James Davis to Captain from Lieutenant: Promote Matt Hoffman, Tony Collins and Rick DeCrastos to Lieutenants from Sergeants; and Promote Wendell Howard, David Mead, Carl Drake, Anthony Keaton and Chad Hughes to Sergeants from Firefighters; (All Effective April 27, 2001); Chief Douglas Callahan presented the new promotions to the Board. Board Member Walker moved to approve all promotions. Board Member Burke seconded. The promotions were approved 2-0. Board Member Walker together with Chief Callahan presented new badges to all. Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section 3; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Sanitary Sewer Availability; Commercial Curb Cut and Median Cut on City Center Drive; AMLI at City Center; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Recluest for Consent to Encroach; Swimming Pool Deck, Residential Fence and Residential Drive Easement Encroachment; Lot 184, Foster Grove Section 5 Subdivision; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Dedication of Right-of-Way, Grant of Non-Exclusive Easements and Right-of- Entry; (Carmel Drive Streetscape Project); Einstein Bros./Hot Shots; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request to Relocate Siren in the Right-of-Way of Hazel Dell Parkway Northeast Comer; (Intersection of Hazel Dell Parkway and Cherry Tree Road); Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Secondary Plat Approval: Stone Haven at Haverstick, Section 6; Board Member Walker moved to approve the Plat. Board Member Burke seconded. The Plat was approved 2-0. Board Member Walker moved to add-on the following item to the Agenda. Board Member Burke seconded The following item was added to the Agenda by a vote of 2-O. Request to Use City Property for Annual Spring Flower Sale; Carmel Clay Kiwanis; Board Member Walker introduced this matter to the Board and upon further explanation from the Clerk-Treasurer, moved to work with the Kiwanis to make arrangements to accommodate the group. Board Member Burke seconded. The motion to work with the Kiwanis group to arrange for accommodations was approved 2-0. ADD-ONS: Agreement for Special Counsel Services with Barnes & Thornburg; City Attorney Douglas C. Haney presented this matter to the Board, together with Items 4b and 4c from the regular Agenda. Board Member Walker questioned the necessity of three different Special Counsel Agreement. Mr. Haney explained that there are currently outstanding invoices for all of the aforementioned firms which cannot be paid unless contracts are completed. There was Board discussion. Mr. Haney advised that these contracts are basically just retainer letters. Mr. Haney further asked that the Special Counsel Agreement with Ice Miller be withdrawn as they are currently under contract with the Carmel City Council which results in a conflict of interest. Board Member Walker moved to return to Items 4b and 4c. Board Member Walker moved to withdraw Item 4c, the Agreement with Ice Miller. Board Member Burke seconded Item 4c, the Agreement with Ice Miller was withdrawn by a vote of 2-O. Board Member Walker moved to approve Item 4b, the Agreement with Bleecker, Brodey & Andrews. Board Member Burke seconded. The Agreement was approved 2-0. Board Member Walker retumed to Agreement with Barnes & Thornburg and moved to approve such Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Real Estate Purchase Agreement with Vera J. Hinshaw: ($45,000.00); City Attorney Douglas C. Haney presented this matter to the Board and asked for approval of the Agreement although original Agreement not yet obtained. The Board will be approving a faxed copy of the Agreement with Ms. Hinshaw's faxed signature. Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Reouest for Dedication of Rig. ht-of-Wav/Grant of Easements; Marsh PlazaJPizza Hut; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Declare the Answers for Autism Tent Party a Public Event; (Effective April 12, 2001); Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. ADJOURNMENT: The meeting was adjourned at 10:29 a.m. Respectfully submitted, Diana L. Cordray, l)/dVlC / Clerk-Treasurer ~ Approved, r James Brainard ATFEST: Diana L. Cordray, IAMC Clerk-Treasurer 4 ~ 18/0 1 BP~V M inures