HomeMy WebLinkAboutBPW 5-16-01BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
City of Carmel
WEDNESDAY, MAY 16, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. April 27, 2001 - Special Meeting
b. May 2, 2001 - Regular Meeting
BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Opening for 2001 Concrete Program; David Klingensmith, Street Commissioner
b. Bid Opening for 2001 Paving Program; David Klingensmith, Street Commissioner
3. PERFORMANCE RELEASES
a. Resolution No. BPW-05-16-01-01; Plum Creek Farms, Section 6; Curbs, Water Mains
and Sanitary Sewers; Christopher W. Werth, P.E., Plum Creek Development Company
b. Resolution No. BPW-05-16-01-02; Plum Creek Ridge, Section 1; Interior Sidewalks;
Christopher W. Werth, P.E., Plum Creek Development Company
c. Resolution No. BPW-05-16-01-03; Plum Creek Village, Section 2; Sidewalks;
Christopher W. Werth, P.E., Plum Creek Development Company
4. CONTRACTS
a. Special Counsel Services Agreement with Bose McKinney & Evans, LLP; (Legal
Services for City); Douglas C. Haney, City Attorney
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Civic Square, Gazebo and the South Building Parking Lot and Close
Appropriate Streets/Areas for Carmelfest 2001; Tuesday, July 3, 2001 from 6:00 p.m.
to 11:00 p.m. and Wednesday, July 4, 2001 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson,
President of Carmelfest Committee
b. Request to Use Gazebo for Carmel Junior High School Band Concert; Thursday,
June 28, 2001 from 5:00 p.m. to 8:30 p.m.; Don Fisher, Carrnel Jtmior High School
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Request to Close Garden Gate Way for The Lakes of Hazel Dell: The Estates Block
Party; June 9, 2001 from 4:00 p.m. until Dusk; Kristin Dufek, Resident of The Lakes at
Hazel Dell
Request to Close Winding Way in Wilson Village for Neighborhood Party; May 28,
2001 from 2:00 p.m. until 7:00 p.m.; Amy L. Work, Resident of Winding Way
6. OTHER
a.
b.
C.
d.
e.
Request for Easement Agreement with Jack R. and Frances K. Roberts; John Duffy,
Director of Department of Utilities
Request for Water and Sanitary Sewer Availability; Rosewalk at Main; West Main
Street; Gary Murray, P.E., Paul I. Cripe
Request for Commercial Curb Cut; Marriott Suite Hotels; Pennsylvania Street, West
Side, North of 116th Street; Elizabeth A. Hobbs, REI Investments, Inc.
Request for Commercial Curb Cut; Rosewalk at Main; South Side, West Main Street
Between Guilford and Old Meridian; Gary Murray, P.E., Paul I. Cripe
Request for Consent to Encroach; Hazel Dell Comers, Lot No. 5; Sign, Sidewalk and
Retaining Wall Encroachment (Cornerstone Companies, Inc.); Gary Duncan, P.E.,
American Consulting, Inc.
Secondary Plat Approval; Settler's Ridge at Haverstick, Section 2A; Rodney Mullet,
Centex Homes
Secondary Plat Approval; Lakes at Hazel Dell, Section 6; Keith Lash, P.E.
Secondary Plat Approval; Lakes at Hazel Dell, Section 7; Keith Lash, P.E.
7. ADJOURNMENT
CARMEL BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, MAY 16, 2001 - 10:00 A.NI.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer
Diana Cordray and Deputy Clerk Christie Crail.
Mayor Brainard called the meeting to order at 10:01 a.m.
APPROVAL OF MINUTES:
Mayor Brainard moved to approve the Minutes from the April 27, 2001 Special Meeting. Board
Member Burke seconded. The Minutes were approved 2-0. Board Member Walker abstained as
he was absent from such meeting.
Mayor Brainard moved to approve the Minutes from the May 2, 2001 Regular Meeting. Board
Member Burke seconded. The Minutes were approved 3-0.
BID / QUALIFICATION OPENINGS / AWARDS:
Bid Openin~ for 2001 Concrete Program; Mayor Brainard read aloud the bids received for the
2001 Concrete Program Bid as follows:
Bidder
CC & T Construction
Grady Brothers
Hunt Paving Company, Inc.
Reith-Riley
Base Bid
$179,467.50
$196,382.50
$166,586.39
$227,022.35
Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to review and
suggested a special meeting of the Board may be called to award this project.
Bid Ol~ening for 2001 Paving Pro~zram; Mayor Brainard read aloud the bids received for the
2001 Concrete Program Bid as follows:
Bidder
Calumet Asphalt
E & B Paving, Inc.
Grady Brothers, Inc.
Milestone Contractors
Reith-Riley
Shelly & Sands, Inc.
Base Bid
$849,978.89
$991,614.62
$909,943.75
$795,835.00
$884,357.10
$910,639.25
Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to review and stated
that if Shelly & Sands was the lowest bid, the City may have some concerns whether they are a
qualified bidder, based on previous experience. Mayor Brainard advised that the City is still in
litigation over the 116th Street Project from over six years ago, which was a disaster during the
construction period. Mayor Brainard suggested once again that a special meeting of the Board
may be called to award this project.
PERFORblt~ICE RF_.I,F3,SE8:
Mayor Brainard moved to approve the following Performance Bond Release Resolution:
a. Resolution No. BPW-05-16-01-01; Plum Creek Farms, Section 6; Curbs, Water
Mains and Sanitary Sewers; Christopher W. Werth, P.E., Plum Creek
Development Company
b. Resolution No. BPW-05-16-01-02; Plum Creek Ridge, Section 1; Interior
Sidewalks; Christopher W. Werth, P.E., Plum Creek Development Company
c. Resolution No. BPW-05-16-01-03; Plum Creek Village, Section 2; Sidewalks;
Christopher W. Werth, P.E., Plum Creek Development Company
Board Member Walker seconded the motion to approve. The Resolution was approved 3-0.
CONTI~C'TS:
Special Counsel Services A~reement with Bose McKinnev & Evans, LLP; (Legal Services for
City); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The
Agreement was approved 3-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Mayor Brainard moved to approve the following Requests:
Recluest to Use Civic Square, Gazebo and the South Building Parkin~ Lot and Close
Appropriate Streets/Areas for Carmelfest 2001; Tuesday, July 3, 2001 from 6:00 p.m. to
11:00 p.m. and Wednesday, July 4, 2001 from 8:00 a.m. to 11:00 v.m.; Wayne Wilson,
President of Carmelfest Committee
Re0uest to Use Gazebo for Carmel Junior High School Band Concert; Thursday, June 28,
2001 from 5:00 p.m. to 8:30 p.m.; Don Fisher, Carmel Junior High School
Request to Close Garden Gate Way for The Lakes of Hazel Dell: The Estates Block
Party; June 9, 2001 from 4:00 p.m. until Dusk; Kristin Dufek, Resident of The Lakes at
Hazel Dell
Request to Close Winding Way in Wilson Village for Neighborhood Party; May 28, 2001
from 2:00 p.m. until 7:00 p.m.; Amy L. Work, Resident of Winding Way
Board Member Burke seconded the motion to approve. The Requests were approved 3-0.
OTHER:
Request for Easement Agreement with Jack R. and Frances K. Roberts; Mayor Brainard moved
to approve the Request. Board Member Walker seconded. The Request was approved 3-0.
Recluest for Water and Sanitary Sewer Availability; Rosewalk at Main; West Main Street; Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was
approved 3-0.
Request for Commercial Curb Cut; Marriott Suite Hotels; Pennsylvania Street, West Side, Noah
of 116th Street; Mayor Brainard moved to approve the Request. Board Member Burke seconded.
The Request was approved 3-0.
Request for Commemial Curb Cut; Rosewalk at Main; South Side, West Main Street Between
Guilford and Old Meridian; Mayor Brainard moved to approve the Request. Board Member
Walker seconded. The Request was approved 3-0.
Recluest for Consent to Encroach; Hazel Dell Comers, Lot No. 5; Sign, Sidewalk and Retaining
Wall Encroachment (Comerstone Companies, Inc.); Mayor Brainard moved to approve the
Request. Board Member Burke seconded. The Request was approved 3-0.
Secondary Plat Al~l~roval; Settler's Ridge at Haverstick, Section 2A; Mayor Brainard moved to
approve the Plat. Board Member Burke seconded. The Plat was approved 3-0.
Secondary Plat Approval; Lakes at Hazel Dell, Section 6; Mayor Brainard moved to approve the
Plat. Board Member Burke seconded. The Plat was approved 3-0.
Secondary Plat Avproval; Lakes at Hazel Dell, Section 7; Mayor Brainard moved to approve the
Plat. Board Member Burke seconded. The Plat was approved 3-0.
ADJOURNMENT:
Mayor Brainard moved to adjoum. Board Member Walker seconded. The meeting was
adjoumed at 10:16 a.m.
Respectfully submitted,
(
,~ayo~r Jam~s Brainard
ATTEST:
5/l{i. 01 BPW Minutes