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CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, MAY 23, 2001
AT 2:30 P.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF
PUBLIC WORKS WILL MEET ON WEDNESDAY, MAY 23, 2001, AT 2:30
P.M. IH THE COUNCIL CHAMBERS, CITY HALL, ONE CMC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
CityofCarmel
BOARD OF PUBLIC WORKS & SAFETY
SPECIAL MEETING
AGENDA
WEDNESDAY, MAY 23, 2001 - 2:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE
MEETING CALLED TO ORDER
BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Award for 2001 Concrete Program; (Hunt Paving, Inc. - $166,586.39);
David Kling~nsmith, Street Commissioner
b. Bid Award for 2001 Paving Program; (Milestone Contractors, LP -
$795,835.00); David Klingensmith, Street Commissioner
OTHER
a.
Utility Reimbursement Agreement with PSI Energy, Inc.; Kate Weese, City
Engineer
3. ADJOURNMENT
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
BOARD OF PUBLIC WORKS & SAFETY
SPECIAL MEETING
MINUTES
WEDNESDAY, MAY 23, 2001 - 2:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE
MEMBERS PRESENT
Mayor James Brainard; Board Member Billy Walker; Deputy Clerk-Treasurer Carde Gallagher.
Board Member Mary Ann Burke and Clerk-Treasurer Diana Cordray were absent.
Mayor Brainard called the meeting to order at 2:33 p.m.
BID / QUALIFICATION OPENINGS / AWARDS
Award for 2001 Concrete Program; David Klingensmith, Street Commissioner, recommended
that Hunt Paving Company, Inc. be awarded the bid as the lowest, most responsive bidder at
$166,586.39. Board Member Walker seconded. The bid was awarded to Hunt Paving Company,
Inc. 2-0.
Award for 2001 Paving Program; David Klingensmith, Street Commissioner recommended that
Milestone Contractors, LP be awarded the bid as the lowest, most responsive bidder at
$795,835.00. Board Member Walker seconded. The bid was awarded to Milestone Contractors,
LP 2-0.
OTHER
Utility Reimbursement Agreement with PSI Energy. Inc.; Mayor Brainard moved to approve the
Agreement. There was no discussion. Board Member Walker seconded the approval. The
Agreement was approved 2-0.
ADD-ONS
Mayor Brainard moved to add-on the matter of the DemandStar. com Network contract approved
by the Board of Public Works and Safety on October 18, 2000. Board Member Walker
seconded. The matter was added-on to the Agenda of the meeting by a vote of 2-0. Mayor
Brainard advised that although the terms of this contract acknowledge that all products and
services provided are "Free of Charge to the City", the City is spending more employee time and,
therefore, City money, to implement the program than the City is benefiting from the "free"
program. Therefore, Mayor Brainard moved to execute a Notice of Cancellation of this contract
in accordance with the terms of the Contract permitting "... either party to provide thirty (30)
days written notice to the otherparty". A copy of the Notice will be made a part of the original
Minutes of this meeting as well as the original contract by and between the City of Carmel and
DemandStar.com Network. Board Member Walker seconded the motion to execute a Notice of
Cancellation with DemandStar. tom Network. The motion was approved 2-0.
ADJOURNMENT
The meeting was adjourned at 2:38 p.m.
Respectfully Submitted,
Dmna L. Cordray, IAMC
C~erk-Treasurer
Approved,
~y~o~r J%es ~
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