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HomeMy WebLinkAboutBPW-07-05-01City of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA THURSDAY, JULY 5, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE MEETING CALLED TO ORDER ]. APPROVAL OF MINUTES a. June 20, 2001 - Regular Meeting BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Street Department Sweeper; (Deeds Equipment - $87,918.00); David Klingensmith, Street Commissioner 3. PERFORMANCE RF~ :EASES a. Resolution No. BPW-07-05-01-01; Fairgreen Trace, Phase I; Onsite Storm, Offsite Storm and Street Signs; Shirley White, Crossmann Communities b. Resolution No. BPW-07-05-01-02; Stone Haven at Haverstick, Section 6; Streets, Curbs, Water Mains, Sanitary Sewers, Street Signs, Monuments and Markers; Hans Pearson, Centex Homes CONTRACTS Agreement for Purchase of Goods and Services with Deeds Equipment Company, Inc.; (Street Department Sweeper Award); David Klingensmith, Street Commissioner b. Agreement for Professional Services with Parsons, Brinckerhoff, Inc.; (Consulting Services - U.S. 31 Task Force); Michael Hollibaugh, Director of Department of Community Services; c. State and Local Government Term Rental Agreement with Pitney Bowes, Inc.; (Postage Meter Lease); Diana Cordray, Clerk-Treasurer d. Rider to State and Local Government Term Rental Agreement with Pitney Bowes, Inc.; (Postage Meter Lease); Diana Cordray, Clerk-Treasurer e. Agreement for Purchase of Goods and Services with Recall Total Information Management, Inc.; (Off-Site Tape Storage); Terry Crockett, Director of Information Services f. Rider to Goods and Services Agreement with Smock Fanslet Corporation; (Repair of 32 Courthouse Windows); Dave Brandt, Facilities Manager ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2400 Rider to Goods and Services Agreement with Vine & Branch, Inc.; (Street Tree Removal); Scott Brewer, Urban Forester, Department of Community Services Rider to Goods and Services Agreement with Michael S. Walsh, P.C.; (Purchase of Water Lines); John Duffy, Director of Department of Utilities REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Civic Square, Gazebo and the Pond Areas for Family Portrait; Thursday, July 19, 2001 from 8:30 a.m. to 10:30 a.m.; Candice McClean of 5287 Woodfield Drive North b. Request to Use Gazebo for Wedding and Reception; Satnrday, September 29, 2001 from 9:00 a.m. to 9:00 p.m.; Faith Paquette and Rick Hall of 3032 Woodspring Drive c. Request to Use Gazebo/Fountain Area for Navy Band Concert; Sunday, September 30, 2001 from 4:00 p.m. to 9:00 p.m.; Robert Essmann, Navy Recruiting District of Indianapolis , OTHER a. f. g. h. Request for Commercial Curb Cut; Emerald Crest Amenity Area; Sapphire Drive; Trent Sokol, Davis Homes, LLC Request for Commercial Curb Cut/Temporary Construction Entrance; Carrabba's Italian Grill; Keystone Way (1), Keystone Way East (1) and Temporary Construction Entrance at Keystone Way; Phillip M. Warrenburg, RLA, Weihe Engineers, Inc. Request for Easement Agreement with Pier One Imports; (Carmel Drive Streetscape Project); Kate Weese, PE, City Engineer Request for Release and Covenant Not To Sue with Thaddeus L. andHelen J. Czuba; John Duffy, Director of Department of Utilities Request for Water and Sanitary Sewer Availability; Carrabba's Italian Grill - Merchant's Square; Phillip M. Warrenburg, RLA, Weihe Engineers, Inc. Request for Water and Sanitary Sewer Availability; Emerald Crest Amenity Area; Subdivision Residential Pool; Trent Sokol, Davis Homes, LLC Request for Water and Sanitary Sewer Availability; Lowe's of Carmel - 14598 Lowe's Way; Joseph W. Hilton, Site Development Manager, Lowe's Companies, Inc. Resolution No. BPW-07-05-01-03; A Resolution of the Board of Public Works and Safety of the City of Cannel, Indiana, Accepting Brookshire North Subdivision Barrett Law Project, Approving Assessments and Board Determinations and Filing Certified Assessment Roll; Douglas C. Haney, City Attomey 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES THURSDAY, JULY 5, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurer Carfie Gallagher. Clerk-Treasurer Diana Cordray was absent. Board Member Walker called the meeting to order at 10:00 a.m. APPROVAL OF MINUI'F.S: Board Member Walker moved to table the Minutes from the June 20, 2001 Regular Meeting for further consideration. Board Member Burke seconded. The Minutes were tabled 2-0. BID / QUALIFICATION OPENINGS / AWARDS: Bid Award for Street Department Sweeper; David Klingensmith, Street Commissioner, recommended that Deeds Equipment Company, Inc. be awarded the bid as the lowest, most responsive bidder at $87,918.00. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Deeds Equipment Company, 2-0. PERFORb!ANCE !tFl EASES: Board Member Walker moved to approve the following Performance Bond Release Resolutions: Resolution No. BPW-07-05-01-01; Fairgreen Trace, Phase I; Onsite Storm, Offsite Storm and Street Signs; Shirley White, Crossmann Communities Resolution No. BPW-07-05-01-02; Stone Haven at Haverstick, Section 6; Streets, Curbs, Water Mains, Sanitary Sewers, Street Signs, Monuments and Markers; Hans Pearson, Centex Homes Board Member Burke seconded the motion to approve. The Resolutions were approved 2-0. CONTRACTS: Agreement for Purchase of Goods and Services with Deeds Equipment Company, Inc.; (Street Department Sweeper Award); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. A~reement for Professional Services with Parsons, Brinckerhoff, Inc.; (Consulting Services U~S. 31 Task Force); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. State and Local Government Term Rental A~reement with Pitney Bowes, Inc.: (Postage Meter Lease); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Rider to State and Local Government Term Rental Agreement with Pitney Bowes, Inc.; (Postage Meter Lease); Board Member Walker moved to approve the Rider. Board Member Burke seconded. The Rider was approved 2-0. Agreement for Purchase of Goods and Services with Recall TotalInformation Management, Inc.; (Off-Site Tape Storage); Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Mayor Brainard entered the meeting at 10:05 a.m. and asked to return to Item No. 4b, A~reement for Professional Services with Parsons, Brinckerhoff. Inc. Board Member Walker moved to re-open Item No. 4b on the Agenda. Board Member Burke seconded. Item No. 4b was re-opened by a vote of 3-O. Mayor Brainard advised that No. 3 of the Exhibit attached to the Agreement for Professional Services with Parsons, Brinckerhoff, Inc. is not within the city limits. Therefore, Board Member Walker moved to amend approval of the Agreement to not include No. 3 of the Exhibit as it is not within the city limits. Board Member Burke seconded the amendment to approval. The approval, as amended, was approved by a vote of 3-O. Rider to Goods and Services Agreement with Smock Fansler Corporation; (Repair of 32 Courthouse Windows); Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Goods and Services Agreement with Vine & Branch, Inc.; (Street Tree Removal); Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was approved 3-0. Rider to Goods and Services Agreement with Michael S. Walsh. P.C; (Pumhase of Water Lines); Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following Requests: Request to Use Civic Square, Gazebo and the Pond Areas for Family Portrait; Thursday, July 19. 2001 from 8:30 a.m. to 10:30 a.m.; Candice McClean of 5287 Woodfield Drive North Request to Use Gazebo for Wedding and Reception; Saturday, September 29, 2001 from 9:00 a.m. to 9:00 l~.m.; Faith Paquette and Rick Hall of 3032 Woodspring Drive Request to Use Gazebo/Fountain Area for Navy Band Concert; Sunday, September 30, 2001 from 4:00 l~.m. to 9:00 p.m.; Robert Essmarm, Navy Recruiting District of Indianapolis Board Member Burke seconded the motion to approve. The Requests were approved 3-0. OTHER: Request for Commercial Curb Cut; Emerald Crest Amenity Area; Sapphire Drive; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Commercial Curb Cut/Temporary Construction Entrance; Carrabba's Italian Grill; Keystone Way (1'}, Keystone Way East (1) and Temporap/Construction Entrance at Keystone Way; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Recluest for Easement Agreement with Pier One Imports; (Cannel Drive Streetscape Project); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Recluest for Release and Covenant Not To Sue with Thaddeus L. andHelen J. Czuba; Douglas C. Haney, City Attorney, presented this matter to the Board. There was discussion. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Carrabba's Italian Grill - Merchant's Square; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. ReGuest for Water and Sanitary Sewer Availability; Emerald Crest Amenity Area; Subdivision Residential Pool; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. ReGuest for Water and Sanitary Sewer Availability: Lowe's of Carmel 14598 Lowe's Way; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Resolution No. BPW-07-05-01-03; A Resolution of the Board of Public Works and Safety of the City of Carreel, Indiana, Acceptin~ Brookshire North Subdivision Barrett Law Project, Apl~rovin~ Assessments and Board Determinations and Filin~ Certified Assessment Roll; Mayor Brainard moved to table the Resolution until 10:30 a.m. per the notice of public hearing. Board Member Burke seconded. The Resolution was tabled 3-0. ADD-ONS: 2001 Zonin~ and Fire Protection Joinder Agreements Between the City of Carmel, Indiana, and Clay Township of Hamilton County; Mayor Brainard moved to add-on and approve the Joinder Agreements. Board Member Burke seconded the motion to add-on and approve. The Joinder Agreements were added to the Agenda and approved by a vote of 3-0. Douglas C. Haney, on behalf of the Carmel International Arts Festival, approached the Board and verbally requested permission for the Carreel International Arts Festival to utilize the City's P.A. System at its festivities on September 14, 15 and 16, 2001 and advised that the Arts Festival would again make a contribution in the amount of $100.00 to the City for its approval. [This formal verbal request is made at this time as no such prior requests were noted by the Clerk- Treasurer's office.] Mayor Brainard moved as such. Board Member Walker seconded. The verbal Request was approved 3-0. At 10:38 a.m., Mayor Brainard returned to Item No. 6h, Resolution No. BPW-07-05-Ol-03, on the Agenda and opened the matter for Public Hearing at 10:38 a.m. The following persons addressed the Board with questions and/or concerns regarding the Resolution: Kathy GurzvnsM of 12883 Andover Drive,' Don Harris of 12867 Andover Drive,' and Jerry kVieblhaus of 12944 Peppermill Court. Mayor Brainard and City Attorney Douglas C. Haney both responded to questions and concerns. There was discussion. Mayor Brainard closed the Public Hearing at 10:59 a.m. Mr. Haney presented the Certificate of Service to the Board as part of the record. Mayor Brainard moved to approve the Resolution. Board Member Walker seconded Resolution No. BPW-07-05-01-03 was approved 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. Board Member Walker seconded. The meeting was adjourned at 11:01 a.m. Respectfully submitted, Approved, r James Brainard ATTEST: