HomeMy WebLinkAboutBPW-09-19-01City of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, SEPTEMBER 19, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. September 5,2001 - Regular Meeting
2. BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Opening for Wastewater Treatment Plant Improvements - Centrifuge Facility,
Contract No. 27; John Duffy, Director of Department of Utilities
PERFORMANCE RELEASES
a. Resolution No. BPW-09-19-01-01; Settler's Ridge at Haverstick, Section 2A; Streets,
Curbs, Water Mains, Sanitary Sewers, Signs, Monuments and Markers; Rodney Mullet,
Centex Homes
b. Resolution No. BPW-09-19-01-02; Hancock Professional Park, CS & TP/Block 5, Lots
2 and 3; Sidewalks; Richard J. Cartiger, Richard J. Cartiger Company
c. Resolution No. BPW-09-19-01-03; Lakes at Hazel Dell, Section 3; Curbs and Storm
Sewers/Drainage; Keith Lash, P.E., The Schneider Corporation
d. Resolution No. BPW-09-19-01-04; Lakes at Hazel Dell, Section 5; Curbs and Storm
Sewers; Keith Lash, P.E., The Schneider Corporation
e. Resolution No. BPW-09-19-01-05; Lakes at Hazel Dell, Section 12; Curbs; Keith Lash,
P.E., The Schneider Corporation
CONTRACTS
a. Rider to Goods and Services Agreement with Advanced Business Concepts; (Fax
Machine Maintenance); James Kinder, Director of Communications Center
b. Rider to Goods and Services Agreement with Beam, Longest & Neff; (Consultation
Services); Terry Crockett, Director of Information Systems
c. Agreement for Purchase of Goods and Services with Dial One Allied Building
Services; (Saniglaze Restroom Restoration); Steve Engelking, Director of Administration
d. Rider to Goods and Services Agreement with Gore Associates, Inc.; Terry Crockett,
Director of Information Systems
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
f.
g.
h.
i.
Agreement for Purchase of Goods and Services with Jani-King of Indianapolis;
(Building Cleaning Contract); Chief Michael Fogarty, Carmel Police Department
Rider to Goods and Services Agreement with Kridan Business Equipment; (Copier
Maintenance); James Kinder, Director of Communications Center
Agreement for Purchase of Goods and Services with Phoenix Images, Inc.; (Training
Session); Michael Hollibaugh, Director of Department of Community Services
Agreement for On-Site Maintenance with Scantron Service Group; (MDC Server
Contract); Chief Michael Fogarty, Carmel Police Department
Agreement for Purchase of Goods and Services with The Terminix International
Company, L.P.; (Quarterly Pest Control - 2001); Chief Michael Fogarty, Carreel Police
Department
5. REQUEST TO USE CITY PROPERTY/BLOCK STREET
a, Request to Use Caucus Room for Newark Village Neighborhood Association
Meeting; Tuesday, September 25, 2001 from 7:30 p.m. to 9:30 p.m.; Linda Clark,
President
b. Request to Use Caucus Room for Crickett Knoll Homeowners Association Meeting;
Monday, October 22, 2001 from 7:00 p.m. to 9:00 p.m.; Robin Lovett, President
c. Request to Use Gazebo for Local Student Bands Concert; Sunday, October 14, 2001
from 12:00 noon to 8:00 p.m.; Katerina Herodotou
6. OTHER
a.
b,
Request for Commercial Curb Cut; St. Elizabeth Seton Catholic Church; 106th Street
and Breckenridge Drive; Robert Doster, P.E., The Schneider Corporation
Request for Sanitary Sewer Availability; World Wide Motors - Bauer Drive West;
Dave Barnes, Weihe Engineers
7. ADJOURNMENT
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, SEPTEMBER 19, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer
Diana Cordray and Deputy Clerk-Treasurer Carrie Gallagher.
Mayor Brainard called the meeting to order at 10:01 a.m.
Mayor Brainard introduced Add-Ons to be presented to the Board of Public Works following the
conclusion of business. Board Member Walker moved to add the items to the Agenda. Board
Member Burke seconded. The Add-On Items were added to the Agenda by a vote of 3-O.
APPROVAL OF MINUTES:
Board Member Walker moved to approve the Minutes from the September 5, 2001 Regular
Meeting. Board Member Burke seconded. The Minutes were approved 3-0.
BID/QUALIFICATION OPENINGS/AWARDS:
Bid Openin~ for Wastewater Treatment Plant Improvements ~ Centr!fu~e Facility, Contract No.
27; Mayor Brainard read aloud the bids received for the Centrifuge Facility Bid as follows:
Bidder
Bowen Engineering Corp.
Titus Construction, Inc.
PAE & Associates, Inc.
Gale Tschuor Co., Inc.
Indiana Construction
Base Bid
$1,712,300.00
$1,760,000.00
$1,873,000.00
$2,149,000.00
$2,167,000.00
Mayor Brainard gave the bids to John Duffy, Director of the Department of Utilities, to review
and report back at the next meeting of the Board.
PERFORMANCE RELEASES:
Mayor Brainard moved to approve the following Performance Bond Release Resolutions:
Resolution No. BPW-09-19-01-01; Settler's Ridge at Haverstick, Section 2A; Streets,
Curbs, Water Mains, Sanitary Sewers, Signs, Monuments and Markers
Resolution No. BPW-09-19-01-02; Hancock Professional Park, CS & TP/Block 5, Lots 2
and 3; Sidewalks
Resolution No. BPW-09-19-01-03; Lakes at Hazel Dell, Section 3; Curbs and Storm
Sewers/Drainage
Resolution No. BPW-09-19-01-04; Lakes at Hazel Dell, Section 5; Curbs and Storm
Sewers
Resolution No. BPW-09-19-01-05; Lakes at Hazel Dell, Section 12; Curbs
Board Member Walker seconded the motion to approve. The Resolutions was approved 3-0.
CONTRACTS:
Rider to Goods and Services Agreement with Advanced Business Concepts; (Fax Machine
Maintenance); Mayor Brainard moved to approve the Rider. Board Member Burke seconded.
The Rider was approved 3-0.
Rider to Goods and Services Agreement with Beam, Lonzest & Neff:, (Consultation Services);
Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was
approved 3-0.
A~reement for Purchase of Goods and Services with Dial One Allied Building, Services;
(Saniglaze Restroom Restoration); Mayor Brainard moved to approve the Agreement. Board
Member Burke seconded. The Agreement was approved 3-0.
Rider to Goods and Services A~reement with Gove Associates, Inc.; Mayor Brainard moved to
approve the Rider. Board Member Burke seconded. The Rider was approved 3-0.
A~reement for Purchase of Goods and Services with Jani-Kin~ o[' hzdianapolis; (Building
Cleaning Contract); Mayor Brainard moved to approve the Agreement. Board Member Burke
seconded. The Agreement was approved 3-0.
Rider to Goods and Services Aexeement with Kridan Business Eauipment; (Copier
Maintenance); Mayor Brainard moved to approve the Rider. Board Member Burke seconded.
The Rider was approved 3-0.
Agreement for Purchase of Goods and Services with Phoenix Images, Inc.; (Training Session);
Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The
Agreement was approved 3-0.
A~reement for On-Site Maintenance with Scantton Service Grouts; (MDC Server Contract);
Mayor Brainard moved to approve the Agreement. Board member Walker seconded. The
Agreement was approved 3-0.
A~reement for Purchase of Goods and Services with The Terminix International Comt~anv, L.P.;
(Quarterly Pest Control - 2001); Mayor Brainard moved to approve the Agreement. Board
Member Walker seconded. The Agreement was approved 3-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Mayor Brainard moved to approve the following Requests, with special note that the approval
for use of the Gazebo for local student bands be subject to sound control by the Carmel Fire
Department:
Request to Use Caucus Room for Newark Village Neighborhood Association Meeting;
Tuesday, September 25, 2001 from 7:30 p.m. to 9:30 p.m.; Linda Clark, President
Request to Use Caucus Room for Crickett Knoll Homeowners Association Meeting:
Monday, October 22, 2001 from 7:00 p.m. to 9:00 p.m,; Robin Lovett, President
Request to Use Gazebo for Local Student Bands Concert; Sunday, October 14, 2001 from
12:00 noon to 8:00 p.m.; Katerina Herodotou
Board Member Walker seconded the motion to approve, including the special condition. The
Requests were approved 3-0.
OTHER:
Request for Commercial Curb Cut; St. Elizabeth Seton Catholic Church; 106th Street and
Brecken~d~e Drive; Mayor Brainard moved to approve the Request. Board Member Burke
seconded. The Request was approved 3-0.
Request for Sanitary Sewer Availability; World Wide Motors - Bauer Drive West; Mayor
Brainard moved to approve the Request. Board Member Walker seconded. The Request was
approved 3-0.
ADD-ONS:
Request for Secondary Plat and Quitclaim Deed; The Townhomes at City Center/Associated City
Center Real Estate; Mayor Brainard moved to approve the Request. Board Member Burke
seconded. The Request was approved 3-0.
Mayor Brainard called for a recess at 10:15 a.m.
Mayor Brainard reconvened the meeting of the Board of Public Works at 10:20 a.m.
Notice of Violation Hearin~ as to Jim Brovles; Tall Grass, Weeds and Rank Vegetation; Mayor
Brainard presented the matter to the Board for consideration, read into the record the names of
those persons present, including James Broyles and Matt Herrice, counsel for Mr. Broyles.
Mayor Brainard turned the hearing over to City Attorney, Douglas C. Haney, for presentation.
Mr. Haney called to witness the following persons: Adrienne Keeling, Code Enforcement
Officer; Scott Brewer, Urban Forester, and William Hohlt, Code Enforcement Officer. Mr.
Henke called to witness Mr. Broyles. The matter of the Violation Notice was heard. There was
discussion. Mayor Brainard moved to table the matter for further consideration and review of
specific details. Board Member Walker seconded. Mayor Brainard advised that the Board of
Public Works will return a decision within two weeks. The matter was tabled by a vote of 3-0.
ADJOURNMENT:
Mayor Brainard moved to adjourn.
adjourned at 12:28 p.m.
Board Member Walker seconded. The meeting was
Respectfully submitted,
Clerk-Treasurer
/),.'z '2'{ ~
Approved,
F, ~-~ ~ay~James Brainard
)
fK/:I/Z,D',,iL I, 'E~ IcE'P_
ATTEST:
"' -~ Clerk-Treasurer