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HomeMy WebLinkAboutCCM-09-04-01 Special Meeting°:':: CityofCarmel COMMON COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 4, 2001-7:00 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS APPROVAL OF MINUTES a. August 20, 2001 - Executive Session b. August 20, 2001 - Regular Meeting RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES CLAIMS · Payroll · General Claims · Retirement COMMITTEE REPORTS Administration Committee Annexation and Land Use Committee Economic Development Committee Finance Committee Parks and Recreation Committee Public Safety Committee Rules Committee Utilities and Transportation Committee ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571,2400 10. OLD BUSINESS a. Second Readin~ of Annexation Ordinance No. C-207; An Ordinance of the Common Council of the City of Carmel, Indiana, Annexing Certain Territory Contiguous to the City of Cannel, Indiana, Placing the Same Within the Corporate Boundaries Thereof and Making the Same a Part of the City of Carmel (Western Clay Township); Sponsor: Councilors Carter and Battreall b. Third Readinll of Ordinance No. D-1514-01, As Amended; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Division VI, Article 4, Section 2-111 of the Carmel City Code (Police and Fire Pension Funds); Sponsor: Councilor Carter c. Second Readinl~ of Ordinance No. D-1534-01; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Chapter 8, Article 7, Section 8-69 of the Carmel City Code (Removal of Mud and Other Substances from City Streets); Sponsor: Councilor Koven d. Second Readinl~ of Ordinance No. D-1536-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving Additional Appropriations to the Budget of the Common Council and the Reduction of an Existing Appropriation ($210,000.00); Sponsor: Councilor Kirby e. Second Readins of Ordinance No. D-1537-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving Additional Appropriation to the Department of Law and the Reduction of Certain Existing Appropriations ($70,000.00); Sponsor: Councilor Carter f. Second Readin!~ of Ordinance No. D-1538-01; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Chapter 8, Article 5, Sections 8-45 through 8-54, Inclusive, and Sections 8-58 through 8-59, Inclusive, and Chapter 8, Article 8, Sections 8-91 through 8-93, Inclusive of the Carreel City Code (Parking Regulations); Sponsor: Councilors Carter, Kirby and Wilson 11. PUBLIC HEARINGS a. First Readira! of Ordinance No. D-1540-01; An Ordinance of the Common Council of the City of Cannel, Indiana, for Appropriations and Tax Rates for the 2002 Budgets ($46,388,435.00); Sponsor: Councilor Snyder 12. NEW BUSINESS a. Introduction of Annexation Ordinance No. C-210; An Ordinance of the Common Council of the City of Carmel, Indiana, Annexing Certain Territory to the City of Carreel, Indiana, Placing the Same Within the Corporation Boundaries Thereof and Making the Same a Part of the City of Carmel (2,143.07 acres); Sponsor: Councilor Koven b. First Readins of Ordinance No. D-1530-01; An Ordinance of the Common Council of the City of Cannel, Indiana, Fixing the Salaries of the Appointed Officers and Employees of the City of Carmel, Indiana, for the Year2002; Sponsor: Councilor Kirby CITY OF CARMEL COMMON COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 4, 2001 - 7:00 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Council President Keyin Kirby; Council Members John Koven, Norm Rundle, Luci Snyder, Ron Carlet and Wayne Wilson; Clerk-Treasurer Diana Cordray and Deputy Clerk- Treasurers Cartie Gallagher and Cindy Sheeks. Councilor Bob Battreall was absent. Mayor Brainard called the meeting to order at 7:02 p.m. Councilor Carlet pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: APPROVAL OF MINUTES: Councilor Koven moved to approve the Minutes of the August 20, 2001 Executive Session. Councilor Wilson seconded. The Minutes were approved 6-0. Councilor Snyder moved to approve the Minutes of the August 20, 2001 Regular Meeting. Councilor Koven seconded. The M~.nutes were approved 6-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Bob Bosar of 2987 Cameo Drive, addressed the Council on behalf of the residents of Westem Clay Township and spoke in opposition of the proposed annexation of Western Clay Township. Mark Ratterman of 11257 St. Andrews Lane, spoke in favor of the proposed annexation and/or the proposed amendment to the proposed annexation of Western Clay Township. John Mood,/of 9753 Innisbrook Boulevard, addressed the Council on behalf of the residents of Shelborne Greene Community Association in support of the proposed annexation of Western Clay Township. Dick Wickliff of 10300 Sprin~nill Road, spoke in favor of the proposed annexation of Western Clay Township. David Vondle of 1149 Laurelwood, spoke in opposition of the proposed annexation of Western Clay Township. Bud Wilson of 10411 Towne Road, addressed the Council in favor of the proposed annexation of Western Clay Township. David Weintraub of 11602 Williams Creek Drive, spoke in opposition of the proposed annexation of Western Clay Township. Mo Merhoff with the Carmel-Clav Chamber of Commerce, read a statement from the Business Issues Committee in favor of the proposed annexation of Western Clay Township. Michael Shaver with Wabash Scientific, spoke with regard to his study of the proposed annexation of Western Clay Township. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Councilor Snyder read aloud a statement from Rick Roesch with the Carmel Redevelopment Commission regarding the Amli Cornerstone Ceremony, a copy of which is made an attachment to the original Minutes of this meeting. Mayor Brainard presented two proposed Fiscal Plans regarding the proposed annexation of Western Clay Township, one Plan with abatement and one without, for consideration by Council. CLAIMS: Councilor Snyder moved to approve claims in the amounts of $246,270.79 and $505,907.24. Councilor Rundle seconded. Claims were approved 6-0. COMMITTEE REPORTS: Councilor Rundle stated that the Administration Committee has not met. The next regular meeting of the Administration Committee is scheduled for September 17, 2001 at 8:30 a.m. in the Caucus Room. Councilor Wilson stated that the Annexation and Land Use Committee has not met. The next regular meeting of the Annexation and Land Use Committee is scheduled for September 13, 2001 at 7:00 p.m in the Caucus Room. Councilor Snyder reported that the Economic Development Committee has not met. The next regular meeting of the Committee is scheduled for September 17, 2001 at 6:00 p.m. in the Council's office; however, that meeting may be canceled if there is no business to be considered. Council President Kirby stated that the Finance Committee has not met. The next regular meeting of the Committee is scheduled for September 28, 2001 at 8:00 a.m. in the Clerk-Treasurer's Office. Councilor Carlet stated that the Parks and Recreation Committee has not met. The next regular meeting of the Committee is scheduled for October 1,200I at 6:00 p.m. in the Caucus Room. Councilor Rundle stated on behalf of Councilor Battreall that the Public Safet,/Committee has not met. The next meeting of the Committee is scheduled for September 17, 2001 at 10:00 a.m. in the Caucus Room. Councilor Koven stated that the Rules Committee was scheduled to meet on August 24, 2001; however, that meeting was canceled and rescheduled for September 7, 2001. The next regular meeting of the Committee scheduled for September 28, 2001. Council President Kirby reported that the Utilities and Transportation Committee met on August 10, 2001, to consider Ordinance Nos. D-1535~01 and D-1538-01, the Rainy Day ordinance and the parking regulations ordinance. The Committee provided a unanimous recommendation of their passage to Council. The next regular meeting of the Utilities and Transportation Committee is scheduled for September 14, 2001. OLD BUSINESS: Council President Kirby announced the Second Reading of Ordinance No. C-207; An Ordinance of the Common Council of the City of Cannel, Indiana, Annexing Certain Territory Contiguous to the City of Cannel, Indiana, Placing the Same Within the Corporate Botmdaries Thereof and Making the Same a Part of the City of Carmel (Western Clay Township). Councilor Wilson read aloud his personal comments and provided a presentation representing his position with regard to the proposed annexation. Councilor Carter responded to Councilor Wilson's comments and questioned Mike Shaver of Wabash Scientific regarding his study of the proposed annexation. Mr. Shaver responded. There was extensive Council discussion. Councilor Carter presented an amendment to Annexation No. C-207, read aloud the proposed amendment and then moved for its consideration by Council. There was no second to Mr. Carter's motion. There was no further discussion. Annexation Ordinance No. C-207 was defeated by a vote of 1-5. Council President Kirby, Councilors Koven, Rundie, Snyder and Wilson voted in opposition of the Ordinance. Council President Kirby called a recess at 9:41 p.m. Council President Kirby reconvened the meeting at 9:51 p.m. Council President Kirby announced the Third Reading of Ordinance No. D-1514-01 ~ As Amended; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Chapter 2, Division VI, Article 4, Section 2~111 of the Cannel City Code (Police and Fire Pension Funds). Councilor Carter moved to table this matter once again per the request of Clay Township and representing counsel, Brian Bosma, for further consideration of the Ordinance. Councilor Snyder seconded. Ordinance No. D-1514- 01, As Amended was tabled by a vote of 6-0. Council President Kirby annotmced the Second Reading of Ordinance No. D-1534-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 8, Article 7, Section 8-69 of the Carmel City Code (Removal of Mud and Other Substances from City Streets). There was no Council discussion. Ordinance No. D-1534-01 was approved 6-0. Council President Kirby announced the Second Reading of Ordinance No. D-1536-01; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing and Approving Additional Appropriations to the Budget of the Common Council and the Reduction of an Existing Appropriation ($210,000.00). There was no Council discussion. Mayor Brainard advised of his statement of approval according to I.C. 36-4-7-8. Ordinance No. D-1536-01 was approved 6-0. Council President Kirby announced the Second Reading of Ordinance No. D-1537-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving Additional Appropriation to the Department of Law and the Reduction of Certain Existing Appropriations ($70,000.00). There was no Council discussion. Mayor Brainard advised of his statement of approval according to I.C. 36-4-7-8. Ordinance No. D-1537-01 was approved 6-0. Council President Kirby announced the Second Reading of Ordinance No. D-1538-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 8, Article 5, Sections 8-45 through 8-54, Inclusive, and Sections 8-58 through 8-59, Inclusive, and Chapter 8, Article 8, Sections 8- 91 through 8-93, Inclusive of the Carmel City Code (Parking Regulations). Council President Kirby explained the Ordinance to Council. There was discussion. Councilor Wilson stated a minimal delay in the execution of this Ordinance will apply due to the time necessary to obtain new signage, etc. Ordinance No. D-1538-01 was approved 6-0. PUBLIC HEARINGS: Council President Kirby announced the First Reading of Ordinance No. D-1540-01; An Ordinance of the Common Council of the City of Carmel, Indiana, for Appropriations and Tax Rates for the 2002 Budgets ($46,388,435.00). Councilor Snyder moved to introduce this item into business. Councilor Koven seconded. Council President Kirby opened the matter for Public Hearing at 10:00 p.m. Seeing no one who wished to speak, Council President Kirby closed the Public Hearing at 10:01 p.m. Council proposed several amendments to the Budget as follows: · Councilor Wilson moved to make the following reduction to the Common Council Budget in the following area: Promotional Funds - $10,000.00,' Legal Fees - $10,000.00; Consulting Fees - $10,000.00. Councilor Snyder seconded. The Common Council Budget was reduced $30,000.00 by a vote of 6-0. · Councilor Wilson moved to make the following reduction to the Clerk-Treasurer's Office Budget in the following area: New Employee Salary - $8,000.00. Councilor Snyder seconded. The Clerk-Treasurer's Office Budget was reduced $8,000.00 by a vote of 6-0. · Councilor Wilson moved to make the following reduction to the Department of Administration Budget in the sub-department of Human Resources in the following area: Wellness Initiative ~ $13,500.00. Councilor Koven seconded. The sub- department of Human Resources in the Department of Administration Budget was reduced $13,500.00 by a vote of 4-2. Council President Kirby and Councilor Carter voted in opposition. 4 · Councilor Snyder moved to make several reductions in the Department of Administration Budget, sub-department of Community Relations. There was extensive Council discussion upon which Councilor Snyder amended her initial motion which resulted with a final motion to reduce the sub-department of Community Relations in the following areas: Cable Channel Productions - $50,000.00; Other Professional Fees - $8,000.00; Newsletter Postage - $10,000.00: Promotional Printing - $30,000.00; Additional Printing - $13,200.00; Additional Communications Equipment - $2, 700.00; Video Equipment - $5, 750.00; Part-Time Funds - $8,400.00. Councilor Koven seconded the final motion made by Councilor Snyder. Council President Kirby called for the question. The sub-department of Community Relations in the Department of Administration Budget was reduced $128,050.00 by a vote of 4-2. Councilor Rundle and Carter voted in the opposition. · Councilor Koven moved to make several reductions in the Information Systems Budget and upon further discussion by Council, withdrew his original motion. Councilor Koven advised he will return to this department at the end of budget discussions. · Councilor Koven moved to make the following reductions to the Mayor's Executive Branch Budget in the sub-department of Mayor's Office in the following areas: Overtime Fees - $9,000.00; Accounting Fees - $20,000.00; Consulting Fees - $35,000.00: City Promotional Advertising- $7,000.00; Special Projects - $25,000.00. There was extensive Council discussion concerning the proposed reductions. Councilor Koven moved to amend the amount proposed in his motion to reduce Overtime Fees from $9,000.00 to $6,000.00. Councilor Wilson seconded the proposed motion to make reductions. The sub-department of Mavor's Office in the Mayor's Executive Branch Budget was reduced $93,000.00 by a vote of 4-2. Councilors Rundle and Carter voted in the opposition. · Councilor Koven asked to return to the Information Systems Budget and moved to make several reductions in the following areas: GIS Consulting Fees - $40,000.00; Other Contracted Services - $20,500.00; Software - $12, 700.00. There was Council discussion. Council President Kirby called for the question. The Information Systems Budget was reduced $73,200.00 by a vote of 5-1. Councilor Carter voted in the opposition. Councilor Snyder then moved to suspend the roles to send this matter to Committee. Councilor Koven seconded the motion. The motion suspending the role sending this matter to Committee was approved by a vote of 6-0. Ordinance No. D-1540-01 will return to the next meeting of Council on September 17, 2001. 5 NEW BUSINESS: Council President Kirby announced the Introduction of Annexation Ordinance No. C-210; An Ordinance of the Common Council of the City of Carmel, Indiana, Annexing Certain Territory to the City of Carmel, Indiana, Placing the Same Within the Corporation Boundaries Thereof and Making the Same a Part of the City of Carmel (2,143.07 acres). Councilor Koven moved to introduce this item into business and suspend the rules to read aloud the Ordinance. Councilor Rundle seconded. The motion to suspend the rules reading this Ordinance aloud was approved 6-0. Councilor Kirby referred Annexation Ordinance No. C-210 to the Annexation and Land Use Committee. Council President Kirby announced the First Reading of Ordinance No. D-1530-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing the Salaries of the Appointed Officers and Employees of the City of Carmel, Indiana, for the Year 2002. Councilor Snyder moved to introduce this item into business. Councilor Wilson seconded. Council President Kirby advised this Ordinance will be reviewed by the Finance Committee and, therefore, scheduled a Special Meeting of the Finance Committee for September 13, 2001 at 8:30 a.m. in the Caucus Room. Ordinance No. D-1530-01 was referred to the Finance Committee for further consideration and will return to the next meeting of Council on September 17, 2001. Council President Kirby announced the First Readin~ of Ordinance No. D-1531-01; An Ordinance of the Common Cotmcil of the City of Carmel, Indiana, Fixing the Salaries of the Appointed Officers and Employees of the Clerk-Treasurer, City of Carmel, Indiana, for the Year 2002. Councilor Snyder moved to introduce this item into business. Councilor Wilson seconded. Council President Kirby referred Ordinance No. D-1531-01 to the Finance Committee for further consideration and will return to the next meeting of Council on September 17, 2001. Council President Kirby announced the First Readin~ of Ordinance No. D-1532-01; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing the Salaries of the Appointed Officers and Employees of the Cannel City Court, Carmel, Indiana, for the Year 2002. Councilor Snyder moved to introduce this item into business. Councilor Wilson seconded. Council President Kirby referred Ordinance No. D-1532-01 to the Finance Committee for further consideration and will return to the next meeting of Council on September 17, 2001. Council President Kirby announced Resolution No. CC-09-04-01-01; A Resolution of the Common Council of the City of Carmel, Indiana, Authorizing the Payment of Fiscal Year 1999-2000 Claims from Fiscal Year 2001 Funds ($6,385.00). Councilor Snyder moved to introduce this item into business. Councilor Rnndle seconded. Councilor Koven presented this matter to Council and recommended its approval. Resolution No. CC-09-04-01-01 was approved 6-0. OTHER BUSINESS: In consideration of time, this matter will carry over to the next meeting. ANNOUNCEMENTS: Council President Kirby presented a letter from the Town of Westfield providing written notice to the City of Carmel of its intent to annex tenitory that is within three miles of the Carmel corporate boundaries. A copy of this letter is made an attachment of the original Minutes of this meeting. 6 ADJOURNMENT: Council President Kirby turned the meeting over to the Mayor for adjournment pending the execution of documents. The meeting was adjourned at 11:47 p.m. Respectfully submitted, C~er~i~aL.~Coay, IAMC ATTEST: Clerk-Treasurer Diana, IAMC