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Home My WebLink AboutBPW-10-17-01City of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 17, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER l. APPROVAL OF MINUTES a. October 3, 2001 - Regular Meeting 2. BID / QUALIFICATION OPENINGS/ AWARDS a. Bid Opening for Rock Salt Bid; John Duffy, Director of Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-10-17-01-02; Lakes at Hazel Dell, Section 3; Sanitary Sewers; Keith Lash, P.E., The Schneider Corporation b. Resolution No. BPW-10-17-01-03; The Overture, Section 2; Exterior Sidewalks; John Talbot, The Estridge Companies c. Resolution No. BPW-10-17-01-04; Settler' s Ridge at Haverstick, Section 2A; Storm Sewers/Drainage; Rodney Mullet, Centex Homes d. Resolution No. BPW-10-17-01-05; Stone Haven at Haverstick, Section 6; Storm Sewers/Drainage; Rodney Mullet, Centex Homes CONTRACTS a. Rider to Goods and Services Agreement with Beaver's Cleaners; (Police Department Dry Cleaning Services); Chief Michael Fogarty; Cannel Police Department b. Rider to Goods and Services Agreement with Jungle John; (Holiday Lighting Ceremony Performance); Sherry Mielke, Mayor's Offme c. Rider to Professional Services Agreement with Institute for Public Safety Personnel, Inc.; (Police Department Promotional Testing); Chief Michael Fogarty, Carreel Police Department d. Rider to Goods and Services Agreement with Mid-America Elevator; (Elevator Maintenance); Chief Michael Fogarty, Carmel Police Department e. Legal Representation Agreement with Molitor, Grisham & Hester, P.A., Attorneys at Law; (Legal Services for the City of Carmel); Douglas C. Haney, City Attorney ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 f. Rider to Goods and Services Agreement with Simplex Time Recorder Company; (Fire Alarm Maintenance); Chief Michael Fogar~y, Carreel Police Department REQUEST TO USE CITY PROPERTY/BLOCK STREET a. Request to Close Gradle Drive Between Rangeline Road and 3ra Avenue for Annual Civic Square Holiday Lighting Ceremony; Saturday, November 17, 2001 from 2:30 p.m. to 8:00 p.m.; Sherry Mielke, Office of the Mayor b. Request to Use Civic Square, Gazebo, North Lawn, City Hall Lobby and First Floor Restrooms, South Parking Lot, Extension Parking Lot and Parking Spaces Around Civic Square Fountain for Carreel Farmers Market; Every Saturday from June 1, 2002 through September 28, 2002 from 6:00 a.m. to 12:00 noon; Ronald E. Carter, Vice President of Carmel Farmers Market OTHER a. b, Mutual Settlement and Release Agreement with Jim Dugan (Cause No. 29D04-0105- CP-694); Douglas C. Haney, City Attomey Request for Open Pavement Cut; Pennsylvania Street at 122"a Street/Rangeline Road at Carrnel Drive for Installation of Fiber Optic Cable; Underground Utility Locates on Guilford at Carmel Drive (1) and on Chase Court (2); Jim Kellam, Adelphia Business Solutions Request for Open Pavement Cut; 116th Street West of Keystone Avenue to Provide Service to Merchant' s Pointe; Bob Wilson, Ameritech Request for Water and Sanitary Sewer Availability; Merchant's Pointe, Lot 7; Commercial Office/Retail Building; Richard E. Hennessey, Midwest Realty Investments, LLC Resolution No. BPW-10-17-01-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Appointing Appraisers Regarding the Installation of Ornamental Street Lighting in Sections One and Two of Brookshire Noah Subdivision; Douglas C. Haney, City Attorney Uniform Conflict of Interest Disclosure Statement for Winston H. Long, Ph.D.; Diana L. Cordray, Clerk-Treasurer 7. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES THURSDAY, OCTOBER 17, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurer Carde Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:00 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the October 3, 2001 Regular Meeting. Board Member Burke seconded. The Minutes were approvcd 3-0. BID/QUALIFICATION OPENINGS/AWARDS: Bid Opening for Rock Salt Bid; Mayor Brainard read aloud the bids received for the Rock Salt Bid as follows: Bidder Per Ton Base Bid Cargill Salt $40.03 $300,225.00 Titus Construction, Inc. $42.25 $318,375.00 Mayor Brainard gave the bids to John Duffy, Director of the Department of Utilities, to review and report back at the next meeting of the Board. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolutions: Resolution No. B P W- 10-17-01-02; Lakes at Hazel D ell, Section 3; Sanitary Sewers Resoluti on No. BPW- 10-17-01-03; The Overture, Section 2; Exterior Sidewalks Resolution No. BPW-t0-17-01-04; Settler's Ridge at Haverstick, Section 2A; Storm Sewers/Drainage Resolution No. BPW-10-17-01-05; Stone Haven at Haverstick, Section 6; Storm Sewers/Drainage Board Member Burke seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: Rider to Goods and Services Arecement with Beaver's Cleaners; (Police Department Dry Cleaning Services); Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was approved 3-0. Rider to Goods and Services Arecement with Jungle John; (Holiday Lighting Ceremony Performance); Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Professional Services A~reement with Institute for Public Safety Personnel, Inc.; (Police Department Promotional Testing); Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was approved 3-0. Rider to Goods and Services Arecement with Mid-America Elevator; (Elevator Maintenance); Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Legal Representation Ameement with Molitor, Grisham & Hester, P.A., Attorneys at Law; (Legal Services for the City of Carreel); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Rider to Goods and Services A~reement with Simplex Time Recorder Company; (Fire Alarm Maintenance); Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following Requests: Request to Close Gradle Drive Between Rangeline Road and 3rd Avenue for Annual Civic Souare Holiday Lighting Ceremony; Saturday, November 17, 2001 from 2:30 p.m. to 8:00 p.m.; Sherry Mielke, Office of the Mayor Request to Use Civic Square, Gazebo, North Lawn, City Hall Lobby and First Floor Restrooms, South Parkin~ Lot, Extension Parking Lot and Parkin~ Spaces Around Civic Square Fountain for Carmel Farmers Market; Every Saturday from June 1, 2002 through September 28, 2002 from 6:00 a.m. to 12:00 noon; Ronald E. Carter, Vice President of Carmel Farmers Market Board Member Walker seconded the motion to approve. The Requests were approved 3-0. OTHER: Mutual Settlement and Release Ameement with Jim Dugan (Cause No. 29DO4-OlO5-CP-694); Mayor Brainard moved to approve the Settlement and Release Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Request for Open Pavement Cut; Pennsylvania Street at 122nd Street/Rangeline Road at Carmel Drive for Installation of Fiber Optic Cable; Undermound Utility Locates on Guilford at Carmel Drive (1) and on Chase Court (2); Kate Weese, City Engineer, presented the Request to the Board. There was extensive discussion. Jim Kellam with Adelphia Business Solutions responded to questions and concerns by Board members. Mayor Brainard moved to table part of the Request pertaining to the cut for Pennsylvania Street and approve the cut and pot holes for Rangeline Road. Board Member Walker seconded. The Pennsylvania Street cut was tabled and the other matters of the Request approved by a vote of 3-0. Request for Open Pavement Cut; 116th Street West of Keystone Avenue to Provide Service to Memhant's Pointe; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Memhant's Pointe, Lot 7; Commercial Office/Retail Building; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Resolution No. BPW-10-17-01-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Appointin~ Appraisers Regardin~ the Installation of Ornamental Street Lighting in Sections One and Two of Brookshim North Subdivision; Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. Resolution No. BPW-10-17-01-01 was approved 3-0. Uniform Conflict of Interest Disclosure Statement For Winston H. Lon~', Ph.D.; Mayor Brainard stated that he does not foresee a Conflict under the law but does accept the Statement and moved to approve such. Board Member Burke seconded. The Disclosure Statement was approved 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. Board Member Walker seconded. The meeting was adjourned at 10:20 a.m. Respectfully submitted, '/. i~. Diana L. CordraS', ~' / Clerk-Treasurer Approved, ./ ATTEST: