The URL can be used to link to this page

Home My WebLink AboutBPW-11-07-01City of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER 7, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. October 15, 2001 - Special Meeting b. October 17, 2001 - Regular Meeting c. October 26, 2001 - Special Meeting BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Rock Salt Bid; (Cargill Salt - $300,225.00); John Dully, Director of Department of Utilities b. Bid Opening for Police Car Bid; Chief Michael Fogarty, Carmel Police Department CONTRACTS a. Rider to Professional Services Agreement with Maria McCoy; (Interpreter Translation Services); Judge Gall Bardach, Carmel City Court b. Agreement for Purchase of Goods and Services with Merrell Bros.; (Disposal of Dewatered Biosolids from WWTP); John Duffy, Director of Department of Utilities c. Rider to Professional Services Agreement with Public Safety Medical Services; (Of~cer's Annual Physical Exam); Chief Michael Fogarty, Carmel Police Department d. Rider to Data Services Agreement with SBC Global Services, Inc. on behalf of Ameritech Advanced Data Services of Indiana, Inc.; (Data Services); Chief Michael Fogarty, Carmel Police Department e. Municipal Rider to Data Services Agreement Addendure with SBC Global Services, Inc. on behalf of Atneritech Advanced Data Services of Indiana, Inc.; (Data Services); Chief Michael Fogarty; Carmel Police Department f. Rider to Professional Services Agreement with R. Scott Sirk; (Indigent Defense Services); Judge Gail Bardach, Carmel City Court g. Rider to Professional Services Agreement with Woolpert, L.L.P.; (Aerial Photo Service); Terry Crockett, Director of Information Systems Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 OTHER a. Request for Change Order No. 1 - Contract 28B, Glenwood Sanitary Sewer Mains; ($31, 100.00 - Relocate Sewer and Install Laterals); John Dully, Director of Department of Utilities Request for Commercial Curb Cut; Hilton Garden Inn; S.E. Comer U.S. 31 and 13 1sl Street - (1) Curb Cut on Pennsylvania Street; Matt Oman, The Schneider Corporation Request for Dedication and Deed of Public Rights-of-Way; Meridian Comers Boulevard; Additional 15 Feet of Right-of-Way Adjacent to CH Land; E. Davis Coots, Coots, Henke & Wheeler, PC Request for Dedication of Right-of-Way; Pennsylvania Street; Additional 6+ Feet of Right-of-Way Adjacent to Hilton Garden Inn; James J. Nelson, Nelson & Frankenbcrger Request for Open Pavement Cut; World Wide Motors; Open Cut Bauer Drive - Indianapolis Water Co. Service Lateral; Dave Barnes, Weihe Engineers Request for Open Pavement Cut; Pennsylvania Street at 122"d Street Open Cut Pavement to Access AT&T Manhole for Fiber Optic Installation; Jim Kellam, Adelphia Business Solutions Request for Sanitary Sewer Availability; Hilton Garden Inn; S.E. Comer U.S. 31 and 131 st Street - Indianapolis Water Service Area; Matt Oman, The Schneider Corporation Sanitary Sewer Agreement by and between the City of Carmel and Clay Township of Hamilton County with the Church of Jesus Christ Latter-Day Saints; M. Kate Weese, City Engineer and Judy Hagan, Clay Township Trustee Water Reimbursement Agreement Between the City of Carmel, Indiana, and Plum Creek Partners, LLC; ($25,543.00); M. Kate Weese, City Engineer 5. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES THURSDAY, NOVEMBER 7, 2001 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carfie Gallagher. Mayor Brainard called the meeting to order at 10:00 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the Minutes from the October 15, 2001 Special Meeting. Board Member Burke seconded. The Minutes were approved 3-0. Mayor Brainard moved to approve the Minutes from the October 17, 2001 Regular Meeting. Board Member Walker seconded. The Minutes were approved 3-0. Mayor Brainard moved to approve the Minutes fzom the October 26, 2001 Special Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Board Member Walker abstained as he was absent from that meeting. BID/QUALIFICATION OPENINGS/AWARDS: Bid Award for Rock Salt Bid,' John Duffy, Director of Department of Utilities recommended that Cargill Salt be awarded the bid as the lowest, most responsive bidder at $300,225.00. Mayor Brainard moved to approve the bid award. Board Member Walker seconded. The bid was awarded to Cargill Salt 3-0. Bid Opening for Police Car Bid; Mayor Brainard read aloud the bids received for the Police Car Bid as follows: Bidder Eriks Chevrolet Tipton Dan Young Chevrolet Bid $316,818.80 $335,388.92 Mayor Brainard gave the bids to Chief Michael Fogarty, Carmel Police Department, to review and report back at the next meeting of the Board. CONTRACTS: Rider to Professional Services A~reement with Marta McCov; (Interpreter Translation Services). Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was approved 3-0. Agreement for Purchase of Goods and Services with Merrell Bros.; (Disposal of Dewatered Biosolids from WWTP). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Rider to Professional Services Agreement with Public Safety Medical Services; (Officer's Annual Physical Exam). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Data Services Agreement with SBC Global Services, Inc. on behalf oF Ameritech AdvancedData Services of Indiana, Inc.; (Data Services). Chief Michael Fogarty, Carreel Police Department requested that this item be withdrawn from the Agenda. Municipal Rider to Data Services Agreement Addendum with SBC Global Services, b~c. on behalf of Ameritech Advanced Data Services of Indiana, Inc.; (Data Services). Chief Michael Fogarty, Carmel Police DeparUnent, requested that this item also be withdrawn from the Agenda. Rider to Professional Services Agreement with R. Scott Sirk; (Indigent Defense Services). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Professional Services Agreement with Woolpert, L.L.P.; (Aerial Photo Service). Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was approved 3-0. OTHER: Request for Change Order No. 1 - Contract 28B, Glenwood Sanitary Sewer Mains~ ($31~ 100.00 - Relocate Sewer and Install Laterals). Mayor Brainard moved to approve the Change Order Request. Board Member Walker seconded. The Change Order was approved 3-0. Request for Commercial Curb Cut~ Hilton Garden Inn; S.E. Comer U.S. 31 and 13 1st Street Curb Cut on Pennsylvania Street. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Dedication and Deed of Public Rights-of-Way: Meridian Comers Boulevard~ Additional 15 Feet of Right-of-Way Adjacent to CH Land. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Dedication of Right-of-Way: Pennsylvania Street~ Additional 6+ Feet of Right-of- Way Adjacent to Hilton Garden Inn. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for O~en Pavement Cut~ World Wide Motors~ O~en Cut Bauer Drive - Indianapolis Water Co. Service Lateral. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Open Pavement Cut: Pennsylvania Street at 122nd Street - Open Cut Pavement to Access AT&T Manhole for Fiber Optic Installation. Kate Weese, City Engineer, presented matter to the Board and responded to questions by Board Members. There was discussion. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Sanitary Sewer Availability; Hilton Garden Inn; S.E. Comer U.S. 3 1 and 131 st Street - Indianapolis Water Service Area. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Sanitary Sewer A~reement by and between the City of Carmel and Clay Township of Hamilton County with the Church of Jesus Christ Latter-Day Saints. Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Water Reimbursement Affreement Between the City of Carmel, Indiana, and Plum Creek Partners, LLC; ($25,543.00). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. ADD-ONS: Request for Avvroval of Certain lmvrovements; (Sculptures, Grasses and Seasonal Flowers, Li~htin~ and Brick Pathway); World's Smallest Children's Art Gallery; 30 West Main Street. Mayor Brainard moved to add the item to the Agenda and for approval of the Request. Board Member Burke seconded both motions. The Request was added on to the Agenda and approved by a vote 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. Board Member Walker seconded. The meeting was adjourned at 10:13 a.m. Respectfully submitted, Approved, ATTEST: 1/<17'(11 BPxA Minutes