HomeMy WebLinkAboutBPW 12-19-01City of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, DECEMBER 19, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. November 7, 2001 - Regular Meeting
b. November 21, 2001 - Regular Meeting
2. BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Opening for 55 Ruggedized Mobile Laptop Computers; Chief Michael Fogarty,
Carmel Police Department
b. Bid Opening for Water Plant No. 4 Expansion, Contract No. 33; John Duffy, Director
of Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-12-19-01-02; Bayhill, Sections 3A, 4, 5A, 5B; Stonewick,
Sections 1, 2 3; Windpointe, Sections 2, 3, 4; Sidewalks; Keith Lash, P.E. of The
Schneider Corporation
b. Resolution No. BPW-12-19-01-03; Brooks Landing, Section 2; Signs, Monuments and
Markers; Jose Kreutz of The Brenwick Corporation
c. Resolution No. BPW-12-19-01-04; Brooks Landing, Section 3; Signs, Monuments and
Markers; Jose Kreutz of The Brenwick Corporation
d. Resolution No. BPW-12-19-01-05; Chapman's Claim, Section 2B; Signs, Monuments
and Markers; Jose Kreutz of The Brenwick Corporation
e. Resolution No. BPW-12-19-01-06; The Overture, Section 1; Monuments and Markers;
John Talbot of The Estridge Companies
f. Resolution No. BPW-12-19-01-07; Hazel Dell Comer; Extend Streets, Water Mains,
Sanitary Sewers and Storm Drainage in Right-of-Way; Chris Werth, P.E. of Plum Creek
Development Co.
g. Resolution No. BPW-12-19-01-08 Lowe's of Carmel; Water Mains and Sanitary Sewers;
Jeff Fuller of Dave P'Mara Contractor, Inc.
h. Resolution No. BPW-12-19-01-09; Millbrook; Monuments and Markers; Clay W. Gick
of C .P. Morgan
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Resolution No. BPW-12-19-01-10; MISO - Lot 1, Block 7 CS & TP; Sidewalk/Asphalt
Path; J. Anthony Woody of H & P Investment Partners - Cannel, Inc.
Resolution No. BPW-12-19-01-11; Plum Creek Farms, Section 5; Street Signs; Chris
Werth, P.E., of Plum Creek Development Co.
Resolution No. BPW-12-19-01-12; Spring Creek, Section 4; Monuments and Markers;
John Edwards of Langston Development Co.
Resolution No. BPW-12-19-01-13; Woodgate, Section 4; Sidewalks; John Edwards of
Langston Development Co.
Resolution No. BPW-12-19-01-14; Worthington Estates, Section 4; Sidewalks,
Monuments and Markers; John Edwards of Langston Development Co.
Resolution No. BPW-12-19-01-15; Ace Hardware; Sidewalks; J.R. Freiburger II of Dart
Corporation II
4. CONTRACTS
Rider to Goods and Services Agreement with Advanced Business Concepts;
(Maintenance of Fax Machine); Jim Kinder, Director of Communications Center
Rider to Goods and Services Agreement with Frank E. Irish, Inc.; (Maintenance of
HeatingdAC Systems - Building Nos. 11, 15 and 30); Chief Michael Fogarty, Cannel
Police Department
Rider to Goods and Services Agreement with Kridan Business Equipment;
(Maintenance - Copier); James Kinder, Director of Communications Center
Non-Remonstrance Agreement with Norman and Naomi Treon; John Duffy, Director
of Department of Utilities
Rider to Professional Services Agreement with White River Psychology, Inc.;
(Consulting Fees); Chief Michael Fogarty, Cannel Police Department
5. REQUEST TO USE CITY PROPERTY/BLOCK STREET
a. Request to Use Civic Square Grounds, Fountain Area, Gazebo, Parking Lots and
Restrooms as well as Close Gradle Drive for Fifth Annual Carmel International
Arts Festival; Friday, September 27 through Sunday, September 29, 2002; Douglas C.
Haney, Festival Chainnan
b. Request to Use Caucus Room for Herb Society Meetings; Every Second Monday from
7:00 p.m. to 9:00 p.m.; Beth Letts, Past President of the Herb Society of Central Indiana
6. OTHER
a.
Resolution No. BPW-12-19-01-01; A Resolution Adjusting employer and Employee
Premium Rates for the City of Cannel Employee Health Benefit Plan; Barb Lamb,
Director of Department of Human Resources
Request for Consent to Encroach; Children's World Learning Center, Lot No. 6, Hazel
Dell Comer; Easement Encroachments; Darren Pittman, P.E., of Falcon Engineering
7. ADJOURNMENT
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, DECEMBER 19, 2001 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer
Diana Cordray and Deputy Clerk-Treasurer Carfie Gallagher.
Mayor Brainard called the meeting to order at 10:03 a.m.
APPROVAL OF MINUTES:
Mayor Brainard moved to approve the Minutes from the November 7, 2001 Regular Meeting.
Board Member Walker seconded. The Minutes were approved 3-0.
Board Member Walker moved to approve the Minutes from the November 21, 2001 Regular
Meeting. Board Member Burke seconded. The Minutes were approved 2-0. (Mayor Brainard
abstained since he was absent from that meeting.)
BID/QUALIFICATION OPENINGS/AWARDS:
Bid Opening for 55 Ruggedized Mobile Laptop Computers; Mayor Brainard read aloud the bids
received for the Laptop Computers Bid as follows:
Bidder
Bell Tech. Logix
Pomeroy Computer
Terra Graphix
ETSI Corporation
ERS
Base Bid
$186,450.00
$187,110.00
$199,064.25
$199,100.00
$ 207,680.00
Mayor Brainard gave the bids to Assistant Chief Tim Green, Cannel Police Department, to
report back to the Board upon further review and consideration of the bid documents.
Bid Opening for Water Plant No. 4 Expansion, Contract No. 33; Mayor Brainard read aloud the
bids received for the Water Plant Bid as follows:
Bidder
M.K. Betts
Maddox Industrial
Bowen Engineering
Base Bid
$ 859,000.00
$ 981,000.00
$ 994,300.00
Mayor Brainard gave the bids to John Duffy, Director of the Department of Utilities, to review
and report back at the end of the meeting.
PERFORMANCE RELEASES:
Mayor Brainard moved to approve the following Performance Bond Release Resolutions:
Resolution No. BPW-12-19-01-02; Bayhill, Sections 3A, 4, 5A, 5B; Stonewick, Sections
1, 2 3; Windpointe, Sections 2, 3, 4; Sidewalks
Resolution No. BPW-12-19~01-03; Brooks Landing, Section 2; Signs, Monuments and
Markers
Resolution No. BPW-12-19-01-04; Brooks Landing, Section 3; Signs, Monuments and
Markers
Resolution No. BPW-12-19-01-05; Chapman's Claim, Section 2B; Signs, Monuments
and Markers
Resolution No. BPW- 12-19-01-06; The Overture, Section 1; Monuments and Markers
Resolution No. BPW-12-19-01-07; Hazel Dell Comer; Extend Streets, Water Mains,
Sanitary Sewers and Storm Drainage in Right-of-Way
Resolution No. BPW-12-19-01-08; Lowe's of Carmel; Water Mains and Sanitary Sewers
Resolution No. BPW- 12-19-01-09; Mi llbrook; Monuments and Markers
Resolution No. BPW-12-19-01-10; MISO - Lot 1, Block 7 CS & TP; Sidewalk/Asphalt
Path
Resolution No. BPW- 12-19-01 - 11; Plum Creek Farms, Section 5; Street Signs
Resolution No. BPW-12-19-01-12; Spring Creek, Section 4; Monuments and Markers
Resolution No. BPW- 12-19- 01 - 13; Woodgate, Section 4; Sidewalks
Resolution No. BPW-12-19-01-14; Worthington Estates, Section 4; Sidewalks,
Monuments and Markers
Resolution No. BPW-12-19-01-15; Ace Hardware; Sidewalks
Board Member Walker seconded the motion to approve. The Resolutions were approved 3-0.
CONTRACTS:
Rider to Goods and Services Agreement with Advanced Business Concepts; (Maintenance of Fax
Machine). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The
Rider was approved 2-0.
Rider to Goods and Services A~reement with Frank E. Irish, Inc.; (Maintenance of HeatingdAC
Systems - Building Nos. 11, 15 and 30). Mayor Brainard moved to approve the Rider. Board
Member Walker seconded. The Rider was approved 3-0.
Rider to Goods and Services A~eement with Kridan Business Equipment: (Maintenance -
Copier). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The
Rider was approved 3-0.
Non-Remonstrance Agreement with Norman and Naomi Treon. Mayor Brainard moved to
approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0.
Rider to Professional Services A~reement with White River Psychology, Inc.; (Consultin~ Fees).
Mayor Brainard moved to approve the Rider. Board Member Walker seconded. The Rider was
approved 3-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to Use Civic Square Grounds, Fountain Area, Gazebo, Parking Lots and Restrooms as
well as Close Gradle Drive for Fifth Annual Carmel International Arts Festival; Friday,
September 27 through Sunday, September 29, 2002. Mayor Brainard moved to approve the
Request, excluding the permission to utilize the Kroger parking lot, which requires the approval
of the Carmel Redevelopment Commission. Board Member Burke seconded the approval with
the exclusion. The Request was approved, with stated exclusion, by a vote of 3-0.
Request to Use Caucus Room for Herb Society Meetings; Every Second Monday from 7:00 p.m.
to 9:00 p.m.. Mayor Brainard moved to approve the Request. Board Member Walker seconded.
The Request was approved 3-0.
OTHER:
Resolution No. BPW-12-19-01-01; A Resolution Adjustin~ employer and Employee Premium
Rates for the City of Cannel Employee Health Benefit Plan. Mayor Brainard moved to approve
the Resolution. Board Member Burke seconded. The Resolution was approved 3-0.
Request for Consent to Encroach; Children's World Learnin~ Center, Lot No. 6~ Hazel Dell
Comer; Easement Encroachments. Mayor Brainard moved to approve the Request. Board
Member Burke seconded. The Request was approved 3-0.
ADD-ONS:
Mayor Brainard moved to add all Add-On items to the Agenda. Board Member Walker
seconded. All items were added to the Agenda by a vote of 3-0.
Request for Engagement for Legal Services for Ice Miller. Mayor Brainard moved to approve
the Request. Board Member Burke seconded. The Request was approved 3-0.
Request for Maintenance and Product Sum~ort and License A~reement with Imsoftech, Inc.
Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The
Agreement was approved 3-0.
Request for Agreement for Purchase of Goods and Services with Verizon Wireless. Mayor
Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement
was approved 3-0.
Ground Lessor's Consent and EstoDOel Certificate with Vertical RealEstate, Inc. Mayor Brainard
moved to approve the Certificate. Board Member Burke seconded. The Certificate was
approved 3-0.
Memorandum of Lease A~reement with Vertical RealEstate, Inc. Mayor Brainard moved to
approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0.
John Dully, Director of the Department of Utilities, recommended that M.K. Betts be awarded
the bid for Water Plant No. 4 Expansion, Contract No. 33 recommended that ~K. Betts be
awarded the bid as the lowest, most responsive bidder at $859,000.00. Mayor Brainard moved
to approve the bid award. Board Member Burke seconded. The bid was awarded to I1/~K. Betts
by a vote of 3-O.
ADJOURNMENT:
Mayor Brainard moved to adjourn.
adjourned at 10:19 a.m.
Board Member Walker seconded.
The meeting was
Respectfully submitted,
/ C erk-Treasurer
Approved,
ATTEST:
Clerk-Treasurer '-