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HomeMy WebLinkAboutBPW-02-06-02Cityof Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 6, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. January 2, 2002 - Regular Meeting (Tabled from Meeting on January 16, 2002) b. January 4, 2002 - Executive Session (Tabled from Meeting on January 16, 2002) c. January 4, 2002 - Special Meeting (Tabled from Meeting on January 16, 2002) 2. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Opening for Carmel City Building Dormer Repair; David Brandt, Facilities Manager b. Bid Award for Ruggedized Mobile Laptop Computers; Chief Michael Fogarty, Cannel Police Department 3. CONTRACTS a. Rider to Goods and Services Agreement with Ameritech Credit Corporation; (Equipment Lease Centigram Voicemail System); Jim Kinder, Director of Communications Center b. Rider to Goods and Services Agreement with Ameritech Enhanced Business Services; (Maintenance - Centigram Voicemail System); Jim Kinder, Director of Communications Center c. Rider to Product Purchase and Maintenance Service Agreement with Ameritech Norstar Product and Maintenance Service Agreement; (Norstar Purchase and Maintenance); Jim Kinder, Director of Communications Center d. Rider to Goods and Services Agreement with Corrpro Waterworks aka Harco/CPS Waterworks; (Maintenance of Corrosion Control System); John Duffy, Director of Utilities Department e. Agreement for Professional Services with HNTB Companies; (Drinking Water/Wastewater Projects); John Duffy, Director of Utilities Department f. Agreement for Purchase of Goods and Services with Kleen-Aire Service Company; (Maintenance for Oxy-Gert Air Purifier); Jim Kinder, Director of Communications Center ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Rider to Professional Services Agreement with O.W. Krohn & Associates, LLP; (Clerk-Treasurer's Office Accounting Consulting); Diana Cordray, Clerk-Treasurer Rider to Goods and Services Agreement with Lectro Communications; (Radio System Maintenance); Jim Kinder, Director of Communications Center Network Services Agreement with One Call Communications, Inc.; (Installation/Maintenance - ISP Services); Terry Crockett, Director of Information Systems Department State and Local Government Term Rental Agreement with Pitney Bowes; (Installation/Services - Postage Machine); Mayor James Brainard Agreement for Purchase of Goods and Services with SBC Global Services, Inc.; (Maintenance Agreement); Jim Kinder, Director of Communications Center Agreement for Professional Services with Solomon Consulting; Terry Crockett, Director of Information Systems Department Rider to Service Maintenance Agreement with Stephen Campbell & Associates, Inc.; (Maintenance - Optical Disk Recorder); Jim Kinder, Director of Communications Center Rider to Professional Services Agreement with Wabash Scientific, Inc.; (TIF Management Project); Diana Cordray, Clerk-Treasurer REQUEST TO USE CITY PROPERTY/BLOCK STREET a. Request to Use Council Chambers for Lake Forest Homeowners Association; Thursday, March 21, 2002 at 7:00 p.m.; Brian J. Hynes, President b. Request to Use Council Chambers for Indiana University School of Medicine Child Passenger Safety Refresher Course and Regional Advocacy Meeting; Friday, March 22, 2002 from 8:00 a.m. to 6:00 p.m.; Judith Gearlds, Project Manager c. Request to Use Gazebo and Fountain Area for Waggoner/Bell Wedding Reception; Saturday, May 4, 2002 from 10:30 a.m. to 7:00 p.m.; Rachel Bell d. Request to Use Gazebo for Annual Police Memorial Service; Wednesday, May 8, 2002 from 1:00 p.m. to 7:00 p.m.; Major John P. Etter, Training/Support Commander e. Request to Use Gazebo for Citizens for Greenspace Garden Faire; May 9, 10 and 11, 2002 from 8:00 a.m. to 6:30 p.m.; Carolyn B. Wright f. Request to Use Gazebo and Fountain Area for Wedding; Sunday, May 12, 2002 from 8:00 a.m. to 7:00 p.m.; Joyce Class g. Request to Use Gazebo for Thompson/Lee Wedding; Friday, May 17, 2002 from 6:00 p.m. to 7:00 p.m. (Rehearsal) and Saturday, May 18, 2002 from 9:00 a.m. to 8:00 p.m.; Laura Lee h. Request to Use Gazebo for Firestone~iller Wedding; Saturday, May 25, 2002 from Noon to 9:00 p.m.; Sharon Miller i. Request to Use Gazebo and Fountain Area for Witt/Simons Wedding; Saturday, June 1, 2002 from Noon to 8:00 p.m.; Erin K. Witt Request to Use Gazebo for Crosspoint Band 2002 Concert Series; Sunday, June 9, 2002; Sunday, July 14, 2002 and Sunday, August 18, 2002 from 10:00 a.m. to 10:00 p.m.; Paul Fleer Request to Use Gazebo for Carmel Fountain Square 2002 Concert Series; Wednesdays, June 12, 19 and 26; July 10, 17, 24 and 31; August 7, 14 and 21, 2002 at 7:00 p.m.; Phyllis G. Morrissey, Chairperson Request to Use Gazebo and Fountain Area for Stombaugh Wedding; Saturday, June 29, 2002 from 11:00 a.m. to 4:00 p.m.; Tasha Stombaugh Request to Use Civic Square, Gazebo and South City Building Parking Lot and Close City Center Drive for 2002 Carmelfest; Wednesday, July 3, 2002 from 6:00 p.m. to 11:00 p.m. and Thursday, July 4, 2002 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson, President of Carmelfest Request to Use Gazebo and Fountain Area for Brunswiclc/Anderson Wedding; Saturday, July 6, 2002 from 11:00 a.m. to 7:30 p.m.; Tara Anderson 5. OTHER a. Request for College Hills Houses - Training Agreement with Duke Realty Limited Partnership and Carmel Fire Department; Chief Douglas Callahan, Carmel Fire Department Request for Consent to Encroach; Carmel High School Building Corporation; Sign in Right-of-Way of East Main Street at Carmel High School; Dana Lange of Paul I. Cripe Request for Non-Remonstrance Agreement with Robert and Trevia McClellan; John Duffy, Director of Department of Utilities Request for Non-Remonstrance Agreement with Steve and Gloria Worth; John Duffy, Director of Department of Utilities Request for Water and Sanitary Sewer Availability; Settler's Ridge at Haverstick; Section 2B; Rodney Muller of Centex Homes Request to Write-Off 2001 Uncollectables; Water: $2,420.19 and Sewer: $1,157.29 (Total: $3,640.75); John Duffy, Director of Department of Utilities Resolution No. BPW-02-06-02-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Establishing a Usage Policy for City Hall Public Meeting Rooms; Mayor James Brainard Resolution No. BPW-02-06-02-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving a Lease With the Indiana Bond Bank for the Carmel Police Department; Chief Michael Fogarty, Carmel Police Department 6. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 6, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurer Carrie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:02 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the January 2, 2002 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Mayor Brainard abstained since he was not present at such meeting. Board Member Walker moved to approve the Minutes from the January 4, 2002 Executive Session and Special Meeting. Board Member Burke seconded. The Minutes from both meetings were approved 2-0. Mayor Brainard abstained since he was not present at such meetings. BID / QUALIFICATION OPENINGS / AWARDS: Opening for Carmel City Buildin~ Dormer Repair; Mayor Brainard read aloud the bids received for the Carmel City Building Dormer Repair Bid as follows: Bidder Midstates Contractor, Inc. Advanced Restoration Contractors, Inc. Smock Fansler Corporation Base Bid $ 51,690.00 $ 67,000.00 $148,000.00 Mayor Brainard gave the bids to David Brandt, Facilities Manager, to report back to the Board upon further review and consideration of the bid documents. Award for Ruggedized Mobile Laptop Computers; Chief Fogarty presented this matter to the Board and recommended that TerraGraphix be awarded the above-referenced bid as the lowest, most responsive bidder at $182,701.75. Mayor Brainard moved to approve the bid award. Board Member Walker seconded. The bid was awarded to TerraGraphix, 3-0. CONTRACTS: Rider to Goods and Services Agreement with Ameritech Credit Corporation; (Equipment Lease - Centigram Voicemail System). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Goods and Services Agreement with Ameritech Enhanced Business Services; (Maintenance - Centigram Voicemail System). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Product Purchase and Maintenance Service Agreement with Ameritech Norstar Product and Maintenance Service A~reement; 0'qorstar Purchase and Maintenance). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Goods and Services Agreement with Corrpro PVaterworks aka Harco/CPS Waterworks; (Maintenance of Corrosion Control System). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Agreement for Professional Services with HNTB Companies; (Drinking Water/Wastewater Proiects). Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with Kleen-Aire Service Company; (Maintenance for Oxy-Gen Air Purifier). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Rider to Professional Services Agreement with O.W. Krohn & Associates, LLP; (Clerk- Treasurer's Office Accounting Consulting). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Goods and Services Agreement with Lectro Communications; (Radio System Maintenance). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Network Services Agreement with One Call Communications, Inc.; (Installation/Maintenance - ISP Services). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. State and Local Government Term Rental Agreement with Pitney Bowes; (Installation/Services - Postage Machine). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with SBC Global Services, Inc.; (Maintenance Agreement). Mayor Brainard moved to approve the Agreement: Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Professional Services with Solomon Consulting. Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Rider to Service Maintenance Agreement with Stephen Campbell & Associates, Inc.; (Maintenance - Optical Disk Recorder). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Professional Services Agreement with Wabash Scienti~c, Inc.; (TIF Management Proiect). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Mayor Brainard moved to approve the followings Requests: Request to Use Council Chambers for Lake Forest Homeowners Association; Thursday, March 21, 2002 at 7:00 p.m.; Brian J. Hynes, President Request to Use Council Chambers for Indiana University School of Medicine ChiM Passenger Safety Refresher Course and Regional Advocacy Meeting; Friday, March 22, 2002 from 8:00 a.m. to 6:00 p.m.; Judith Geartds, Project Manager Request to Use Gazebo and Fountain Area for Waggoner/Bell Weddin~ Reception; Saturday, May 4, 2002 from 10:30 a.m. to 7:00 p.m.; Rachel Bell Request to Use Gazebo for Annual Police Memorial Service; Wednesday, May 8, 2002 from 1:00 p.m. to 7:00 p.m.; Major John P. Etter, Training/Support Commander Request to Use Gazebo for Citizens for Greenspace Garden Faire; Ma3, 9, 10 and 11, 2002 from 8:00 a.m. to 6:30 p.m.; Carolyn B. Wright Request to Use Gazebo and Fountain Area for Wedding; Sunday, May 12, 2002 from 8:00 a.m. to 7:00 p.m.; Joyce Class Request to Use Gazebo for Thompson/Lee Wedding; Friday, May 17, 2002 from 6:00 p.m. to 7:00 p.m. (Rehearsal) and Saturday, May 18, 2002 from 9:00 a.m. to 8:00 p.m.; Laura Lee Request to Use Gazebo for Firestone/Miller Wedding; Saturday, May 25, 2002 from Noon to 9:00 p.m.; Sharon Miller Request to Use Gazebo and Fountain Area for Witt/Simons Wedding; Saturday, June 1. 2002 from Noon to 8:00 p.m.; Erin K. Witt Request to Use Gazebo for Crosspoint Band 2002 Concert Series; Sunday, June 9~ 2002; Sunday, July 14, 2002 and Sunday, August 18, 2002 from 10:00 a.m. to 10:00 p.m.; Paul Fleer Request to Use Gazebo for Carmel Fountain Square 2002 Concert Series; Wednesdays, June 12, 19 and 26; July 10, 17, 24 and 31; August 7, 14 and 21, 2002 at 7:00 p.m.; Phyllis G. Morrissey, Chairperson Request to Use Gazebo and Fountain Area for Stombaugh Wedding; Saturday, June 29, 2002 from 11:00 a.m. to 4:00 p.m.; Tasha Stombaugh Request to Use Civic Square, Gazebo and South City Building Parking Lot and Close City Center Drive for 2002 Carmel£est; Wednesday, July 3, 2002 from 6:00 p.m. to I 1:00 p.m. and Thursday, July 4, 2002 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson, President of Cannelfest Request to Use Gazebo and Fotmtain Area for Brunswick/Anderson Weddin~r; Saturday, July 6, 2002 from 11:00 a.m. to 7:30 p.m.; Tara Anderson Board Member Burke seconded the motion for approval. The above-referenced Requests were all approved by a vote of 3-0. OTHER: Request for College Hills Houses - Training Agreement with Duke Realty Limited Partnership and Carmel Fire Department. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Consent to Encroach; Carmel High School Building Corporation; Sign in Right-of- Way of East Main Street at Cannel High School. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Non-Remonstrance Agreement with Robert and Trevia McClellan. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3- 0. Request for Non-Remonstrance Agreement with Steve and Gloria Worth. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Settler's Ridge at Haverstick; Section 2B. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Write-Off 2001 Uncollectables; Water: $2,420.19 and Sewer: $1,157.29 (Total: $3,640.75). Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Resolution No. BPW-02-06-02-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Establishing a Usage Policy for City Hall Public Meeting Rooms. Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 3-0. Resolution No. BPW-02-06-02-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving a Lease With the Indiana Bond Bank for the Carmel Police Department. Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. The Resolution was approved 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. adjourned at 10:16 a.m. Board Member Walker seconded. The meeting was Respectfully submitted, tt( Diana L. Cordra~/, Clerk-Treasurer '~' Approved, ~y~or James Brainard ATTEST: 02/06/02 BPW