HomeMy WebLinkAboutBPW-02-20-02Ckyof Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, FEBRUARY 20, 2002 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. PERFORMANCE RELEASES
a. Resolution No. BPW-02-20-02-01; Hazel Dell Comer, Lot No. 5; Monuments; Robert
N. Whitacre, Cornerstone Companies, Inc.
2. BID / QUALIFICATION OPENINGS / AWARDS
a. Bid Opening for Hazel Dell Parkway & Pennsylvania Parkway Lawn Maintenance;
Michael Hollibangh, Department of Community Services
b. Bid Award for Carmel City Building Dormer Repair; (Midstate Contractors, Inc. -
$51,690.00); David Brandt, Facilities Manager
3. CONTRACTS
a. Rider to
b.
C.
d.
Goods and Services Agreement with American Legal Publishing;
(Codification Process for 2002); Diana L. Cordray, Clerk-Treasurer
Master Service Agreement with Ameritech Mobile Services, Inc.; (Procurement of
Paging Services and Equipment); Jim Kinder, Director of Communications Center
Technical Service Support Agreement with Medtronic Physio Control; (Maintenance
of Defibrillators); Chief Douglas Callahan, Carmel Fire Department
License Agreement with Sigma Communications, Inc.; (Reverse 911 Interactive
Community Notification System Purchase); Jim Kinder, Director of Communications
Center
Agreement for Professional Services with Simon and Company, Inc.; (Consulting
Services for Mayor's Office); Mayor James Brainard
Agreement for Professional Services with Simon and Company, Inc.; (Consulting
Services for Department o fUtilities); John Duffy, Director of Department of Utilities
Group Insurance Summary of Benefits and Policy Non-Participating with Unum
Life Insurance Company of America; (Short Term, Long Term and Life/AD&D Policies
for City Employees); Barbara Lamb, Director of Human Resources
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
4. REQUEST TO USE CITY PROPERTY/BLOCK STREET
a. Request to Use Caucus Room for Carmel Symphony Orchestra League; Fourth
Thursday of Month through October 2002 from 6:30 p.m. to 8:00 p.m.; Sydney Jeanne
Book, President
b. Request to Use Council Chambers for Parkside Village Homeowners Association
Annual Meeting; Wednesday, March 20, 2002 from 6:45 p.m. to 9:00 p.m.; Jane
Hurless, Ardsley Management
c. Request to Use Caucus Room for Hamilton County Council on Aging Membership
Drive; Thursday, April 18, 2002 from 2:00 p.m. to 6:00 p.m.; Diane Butts
Request to Use Gazebo and Fountain Area for Padgett/Myers Wedding Ceremony;
Saturday, April 20, 2002 from Noon to 9:00 p.m.; Brooks Padgett and Peri Myers
e. Request to Use Gazebo and Fountain Area for McGinley/Haas Wedding Ceremony;
Saturday, July 20, 2002 from Noon to 6:00 p.m.; Heather McGinley
f. Request to Use Gazebo and Fountain Area for Hamilton/Lowe Wedding Ceremony;
Saturday, August 31, 2002 from Noon to 7:00 p.m.; AngieLyn Hamilton
g. Request to Use Gazebo, Fountain Area and Civic Square for 2002 Walk To D'Feet
ALS, 5K Walkathon; Sunday, October 6, 2002 from Noon to 6:00 p.m.; Allyson
Hedrick, Executive Director
h. Request to Be a Vendor at the 2002 Gazebo Concert Series: Sweet Dreamz, Inc. - Ice
Cream; Josephine Shelton and Mike Shelton, Owners
5. OTHER
f.
g.
h.
Request to Hire Probationary Firefighters; (Effective March 16, 2002); Kyle E.
Condra, Troy W. Kelsheimer, Michael A. Marciniec, Bryan L. Mason and Jaimie M.
Price; Chief Douglas Callahan, Carmel Fire Department
Request to Accept Street Light; Existing Street Light at Northwest Comer of 116th
Street and Brooks Court; James Gravelie of 11623 Brooks Court
Request for Sanitary Sewer Availability; C.P. Morgan Corporate Headquarters; North
Haven; Greg Shelling, PE o£CSO Engineers
Request for Sanitary Sewer Availability; Tom Wood Volkswagon; 96th Street Auto
Park; Robert R. Hurst of Hurst & Associates
Request for Secondary Plat Amendment; Parks at Springmill; Park Meadow, Section
4; Bill Akers of Carmel City Communications Center
Request for Secondary Plat Amendment; Parks at Springrnill; Park Place, Section 2;
Bill Akers of Carmel City Communications Center
Request for Secondary Plat Approval; Hazel Dell Comer, Lot No. 4; J. Cort Crosby of
The Schneider Corporation
Resolution No. BPW-02-20-02-01; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Disposal of Personal Property; Jim
Kinder, Director of Communications Center
6. ADJOURNMENT
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, FEBRUARY 20, 2002 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk-
Treasurer Carrie Gallagher.
Clerk-Treasurer Diana Cordray was absent.
Mayor Brainard called the meeting to order at 10:00 a.m.
PERFORMANCE RELEASES:
Board Member Walker moved to approve the following Performance Bond Release Resolution:
Resolution No. BPW-02-20-02-01; Hazel Dell Comer, Lot No. 5; Monuments
Board Member Burke seconded the motion to approve. The Resolution was approved 3-0.
BID / QUALIFICATION OPENINGS / AWARDS:
Opening for Hazel Dell Parkway & Pennsylvania Parkway Lawn Maintenance. Mayor Brainard
read aloud the bids received for the Bid as follows:
Bidder Base Bid
Hittle Landscaping $ 81,500.00
Brickman Group $ 89,000.00
Outside Services, Inc. $ 89,615.00
Greg's Tree & Landscape $ 93,450.00
Mayor Brainard gave the bids to Michael Hollibaugh, Director of the Department of Community
Services, to report back to the Board upon further review and consideration of the bid
documents.
Award for Carmel City Building Dormer Repair. Steve Engelking, Director of the Department
of Administration, presented this matter to the Board and recommended that Midstate
Contractors, Inc. be awarded the above-referenced bid as the lowest, most responsive bidder at
$51,690.00. Mayor Brainard moved to approve the bid award. Board Member Walker
seconded. The bid was awarded to Midstate Contractors, Inc., 3-0.
CONTRACTS:
Rider to Goods and Services Agreement with American Legal Publishing; (Codification Process
for 2002). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The
Rider was approved by a vote of 3-0.
Master Service Agreement with Ameritech Mobile Services, Inc.; (Procurement of Paging
Services and Equipment). Mayor Brainard moved to approve the Agreement. Board Member
Burke seconded. The Agreement was approved by a vote of 3-0.
Teclmical Service Support Agreement with Medtronic Phvsio Control; (Maintenance of
Defibrillators). Mayor Brainard moved to approve the Agreement. Board Member Walker
seconded. The Agreement was approved by a vote of 3-0.
License Agreement with Sigma Communications, Inc.; (Reverse 911 Interactive Community
Notification System Purchase). Mayor Brainard moved to approve the Agreement. Board
Member Walker seconded. The Agreement was approved by a vote of 3-0.
Agreement for Professional Services with Simon and Company, Inc.; (Consulting Services for
Mayor's Office). Mayor Brainard moved to table the Agreement for further consideration.
Board Member Burke seconded. The Agreement was tabled by a vote of 3-0.
Agreement for Professional Services with Simon and Company, Inc.; (Consulting Services for
Department of Utilities). Mayor Brainard moved to table the Agreement for further
consideration. Board Member Burke seconded. The Agreement was tabled by a vote of 3-0.
Group Insurance Summary of Benefits and Policy Non-Participating with Unum Life Insurance
Company qfAmerica; (Short Term, Long Term and Life/AD&D Policies for City Employees).
Mayor Brainard moved to approve the Policies. Board Member Walker seconded. The Policies
were approved by a vote of 3-0.
REQUEST TO USE CITY PROPERTY/BLOCK STREET:
Mayor Brainard moved to approve the following Requests:
Request to Use Caucus Room for Carmel Symphony Orchestra League; Fourth Thursday
of Month through October 2002 from 6:30 p.m. to 8:00 p.m.; Sydney Jeanne Book,
President
Request to Use Council Chambers for Parkside Village Homeowners Association Annual
Meeting; Wednesday, March 20, 2002 from 6:45 p.m. to 9:00 p.m.; Jane Hurless, Ardsley
Management
Request to Use Caucus Room for Hamilton County Council on Aging Membership Drive;
Thursday, April 18, 2002 from 2:00 p.m. to 6:00 p.m.; Diane Butts
Request to Use Gazebo and Fountain Area for Padgett/Mvers Wedding Ceremony;
Saturday, April 20, 2002 from Noon to 9:00 p.m.; Brooks Padgett and Peri Myers
Request to Use Gazebo and Fountain Area for McGinle¥/Haas Wedding Ceremony;
Saturday, July 20, 2002 from Noon to 6:00 p.m.; Heather McGintey
Request to Use Gazebo and Fountain Area for Hamilton/Lowe Wedding Ceremony;
Saturday, August 31, 2002 from Noon to 7:00 p.m.; AngieLyn Hamilton
Request to Use Gazebo, Fountain Area and Civic Square for 2002 Walk To D'Feet ALS,
5K Walkathon; Sunday. October 6, 2002 from Noon to 6:00 p.m.; Allyson Hedrick,
Executive Director
Request to Be a Vendor at the 2002 Gazebo Concert Series: Sweet Dreamz, Inc. - Ice
Cream; Josephine Shelton and Mike Shelton, Owners
Board Member Walker seconded the motion to approve the above Requests. The Requests were
approved by a vote of 3-0.
OTHER:
Request to Hire Probationary Firefighters; (Effective March 16, 2002); Kyle E. Condra, Troy W.
Kelsheimer, Michael A. Marciniec, Bryan L. Mason and Jaimie M. Price. Assistant Chief
Fleming presented to the Board the aforementioned persons recommended to be hired as
Probationary Firefighters and advised that Mr. Mason was called to duty as of September 11,
2001 and is, therefore, understandably absent. Mayor Brainard moved for approval of all hires
pending the necessary PERF approval for Jaimie M. Price. Board Member Walker seconded.
The Request was approved 3-0.
Request to Accept Street Light; Existing Street Light at Northwest Comer of 116th Street and
Brooks Court. Mayor Brainard moved to approve the Request. Board Member Burke seconded.
The Request was approved 3-0.
Request for Sanitary Sewer Availability; C.P. Morgan Corporate Headquarters; North Haven.
Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request
was approved 3-0.
Request for Sanitary Sewer Availability; Tom Wood Volkswagon; 96th Street Auto Park. Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was
approved 3-0.
Request for Secondary Plat Amendment; Parks at Sprin~ill; Park Meadow, Section 4. Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was
approved 3-0.
Request for Secondary Plat Amendment; Parks at Springrnill; Park Place, Section 2. Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was
approved 3-0.
Request for Secondary Plat Approval; Hazel Dell Comer, Lot No. 4. Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3-0.
Resolution No. BPW-02-20-02-01; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Indiana, Regarding the Disposal of Personal Property. Mayor Brainard moved
to approve the Resolution. Board Member Walker seconded. The Resolution was approved 3-0.
ADD-ONS:
Mayor Brainard moved to add all Add-On Items to the Agenda. Board Member Burke seconded.
All Add-On Items were added to the Agenda by a vote of 3-O.
Rider to Professional Services Agreement with Katz, Sapper & Miller. LLP. Mayor Brainard
moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0.
Agreement for Professional Services with Brian P. Murphy. John Dully, Director of the
Department of Utilities, presented this matter to the Board. Mayor Brainard moved to approve
the Agreement. Board Member Burke seconded. The Agreement was approved 3-0.
Water Service Agreement with Town o£ West[~eM. Mayor Brainard moved to approve the
Agreement. Board Member Walker seconded. The Agreement was approved 3-0.
ADJOURNMENT:
Mayor Brainard moved to adjourn.
adjourned at 10:15 a.m.
Board Member Burke seconded.
Respectfully submitted,
The meeting was
I~iana L. Cord~y, ~C
Clerk-Treasurer
Approved,
James Brainard
ATTEST:
biana L. Co¢{lr~, ~'AMCd ' · // x,
Clerk-Treasurer '-~