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HomeMy WebLinkAboutBPW-03-06-02Office of the Clerk-Treasurer City of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 6, 2002 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, MARCH 6, 2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of ~OARD OF PUBLIC WORKS & SAFETY MEETING Clerk-Treasurer AGENDA WEDNESDAY, MARCH 6, 2002 - 10:O0 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. January 16, 2002 - Regular Meeting b. February 6, 2002 - Regular Meeting 2. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Opening for Ambulance Bid; Chief Douglas Callahan, Carmel Fire Department b. Bid Opening for Pumper Bid; Chief Douglas Callahan; Carmel Fire Department c. Bid Opening for 14fi' Street Water Main Project, Contract No. 36; John Duffy, Director o f Department of Utilities d. Bid Award for Hazel Dell Parkway & Pennsylvania Parkway Lawn Maintenance; (Hittle Landscaping - $81,500); Michael Hollibaugh, Department of Community Services 3. PERFORMANCE RELEASES a. Resolution No. BPW-03-06-02-01; Lost Oaks at Haverstick, Section 2B; Sidewalks; Rodney Muller of Centex Homes b. Resolution No. BPW-03-06-02r02; Stone Haven at Haverstick, Section 5; Sidewalks; RodneY Muller of Centex Homes 4. CONTRACTS a. Agreement for Purchase of Goods and Services with Kilburn Brothers Construction Company, Inc.; (Replacement of Exterior Doors to Station No. 41); Chief Douglas Callahan, Carmel Fire Department b. Agreement for Professional Services with Language Training Center; (Spanish Classes for Firefighters); Chief Douglas Callahan, Carmel Fire Department c. Agreement for Purchase of Goods and Services with MacAllister Machinery Co., Inc.; (Generator Annual Inspection and Service); John Duffy, Director of Department of Utilities ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Agreement for Life Support Services with St. Vincent Hospital and Health Care Center, Inc.; Chief Douglas Callahan, Cam~el Fire Department Rider to Agreement; (Maintenance of AT&T Controller); Jim Kinder, Director of Communications Center REQUEST TO USE CITY PROPERTY/BLocK STREET a. Request to Use Caucus Rodm:fo~ Professional !Women of Carmel Association; Tuesday, April 23} 2002 from 6:30 p.m. to 9:00 p.m.; Ineva Clqaph~an · b. Request to Use Gazebo for. Citizensfo~ Greenspacq Garden Faire; May 8, 9 and 10, 2003 from 8:00 a.m. to 5:00 p.m.;Barbara Master, Vice-Presid~nt 6. OTHER Memorandum for OffiCial Mailing Address Clarification; West Smokey Row Road; Laurence Lillig of Department of C0mmunity Services Request for indemnifi~ation Agreement Between. tl~e Carmel-Clay Fire Department and Fire Buffs MuseUm; (Donation of 1978 Duplex Pumper); Chief Douglas Callahan, Carmel Fire Departrrient Request for Non-Remonstrance Agreement with Robert and Sara Howard; John Duffy, Director of Departrnenf of Utili{ieS Request for Non,Remonstrance Agreement with James and Kathryn Kessler; John Duffy, Dkector 0fDepartment of Utiliti:es Reqde_st for Non,Remonstrance Agreement with Cecelia Kiley; John Duffy, Director of Department of Utilities Request for Non-Remonstrance Agreement with John and Julia Mundell; John Dully, Director of Department of Utilities Resolution No. BPW-03-06-02-03; A Resolution of the BOard of Public Works and Safety of the City of Carmel, Indiana, Authorizing Payment from .Barrett Law Revolving Improvement Fund of Certain Duplicitous Barrett Law Assessments and Allowing the Selections of Assessment Payment Option; Douglas C. Haney, City Attorney Uniform Conflict of Interest Disclosure Statement for Douglas C. Haney, CiO, Attorney; Diana L. Cordray, Cled?Treasurer 7. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 6, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurer Carrie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:03 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the January 16, 2002 Regular Meeting. Mayor Brainard seconded. The Minutes were approved 2-0. Board Member Burke abstained since she was not present at that meeting. Board Member Walker moved to approve the Minutes from the February 6, 2002 Regular Meeting. Mayor Brainard seconded. The Minutes were approved 3-0. BID / QUALIFICATION OPENINGS / AWARDS: Opening for Ambulance Bid. Mayor Brainard read aloud the bids and gave them to Chief Douglas Callahan, Camael Fire Department, to report back to the Board upon further view and consideration of the bid documents. Opening for Pumper Bid. Mayor Brainard read aloud the bids and'gave them to Chief Douglas Callahan, Carmel Fire Department, to report back to the Board, upon further review and consideration of the bid documents. Opening for 141~t Street Water Main Pro/ect, Contract No. 36. Mayor Brainard read aloud the bids and gave them to John Dully, Director of Department of Utilities, to report back to the Board upon further review and consideration of the bid documents. Award for Hazell Dell Parlava¥ & Pennsylvania Parkway Lawn Maintenance. Michael Hollibaugh, Director of Deparmaent of Community Services, presented this matter to the Board and recommended that Hittle Landscaping be awarded the above-referenced bid as the lowest, most responsive bidder at $81,500.00. Mayor Brainard moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Hittle Landscaping, 3-0. PERFORMANCE RELEASES: Mayor Brainard moved to, approve the following Performance Bond Release Resolutions: Resolution No. BPW-03-06-02-01.; Lost Oaks at Haverstick, Section 2B; Sidewalks Resolution No. BPW-03-06-02-02; Stone Haven at Haverstick, Section 5; Sidewalks Board Member Walker seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: Agreement for Pumhase of Goods and Services with Kilburn Brothers Construction Company, Inc.; (Replacement of Exterior Doors to Station No. 41). Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Professional Services with Language Training Center; (Spanish Classes for Firefighters). Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with MacAllister Machinery Co., Inc.; (Generator Annual Inspection and Service). Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Life Support Services with St. Vincent Hospital and Health Care Center, Inc.. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Rider to Agreement; (Maintenance of AT&T Controller). Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Mayor Brainard moved to approve the following Requests: Request to Use Caucus Room for Professional Women of Carmel Association; Tuesday, April 23, 2002 from 6:30 p.m. to 9:00 p.m. Request to Use Gazebo for Citizens for Greenspace'Garden Faire; May 8, 9 and 10, 2003 from 8:00 a.m. to 5:00 p.m. Board Member Walker seconded the motion to approve. The above-referenced Requests were approved 3-0. OTHER: Memorandum for Official Mailing Address Clarification; West Smokey Row Road. Mayor Brainard moved to approve the Memorandum. Board Member Walker seconded. The Memorandum was approved 3-0. · Request for Indemnifichtion Agreement Between the Carmel-Clay Fire Department and Fire Buft's Museum; (Donation of 1978 Duplex Pumper). Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Non-Remonstrance Agreement with Robert and Sara Howard. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3- 0. Request for Non-Remonstrance Agreement with dames and Kath~3~n Kessler. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3- 0. Request for Non-Remonstrance Agreement with Cecelia Kile¥. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Non-Remonstrance Agreement with John and.Julia Mundell. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Resolution No. BPW-03-06-02-03; A Resolution of the Board of Public Works and Safety o f the City of Carmel, Indiana, Authorizing Payment from Barrett Law Revolving Improvement Fund of Certain Duplicitous Barrett Law Assessments and Allowing the Selections of Assessment Payment Option. Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. The Resolution was approved 3-0. Uniform Conflict of Interest Disclosure Statement for Douglas C. Haney, City Attorney. Mayor Brainard moved to approve the Disclosure Statement. Board Member Burke seconded. The Disclosure Statement was approved 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. adjourned at 10:21 a.m. Board Member Burke seconded. The meeting was Respectfully submitted, Diana L. Cordray, IAMC Clerk-Treasurer Approved, Mayor James Brainard ATTEST: Diana L. Cordray, IAMC Clerk-Treasurer 03/06/02 BPW