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HomeMy WebLinkAboutBPW-03-25-02~ Office of the City of Carmel Clerk-Treasurer SPECIAL MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS MONDAY, MARCH 25, 2002 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WOI~KS WILL MEETON MONDAY, MARCH 25, 2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS~ CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of t[~OARD OF MEETING PUBLIC WORKS & Clerk-Treasurer AGENDA MONDAY, MARCH 25, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER l. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Opening for 2002 Street Department Trucks; David Klingensmith, Street Commissioner b. Bid Award for 141st Street Water Main Project; (Weitzel Contractors, Inc. $249,930.00); John Duffy, Director of Department of Utilities 2. PERFORMANCE RELEASES a. Resolution No. BPW-03-20-02-01; Lakes at Hazel Dell, Section 3; Street Signs; Keith Lash, PE of The Schneider Corporation b. Resolution No. BPW-03-20-02-02; Lakes at Hazel Dell, Section 11; Curbs, Water Mains and Sanitary Sewers; Keith Lash, PE of The Schneider Corporation c. Resolution No. BPW-03-20-02-03; Lakes at Hazel Dell, Section 12; Street Signs; Keith Lash, PE of The Schneider Corporation 3. CONTRACTS a. Agreement for Professional Services with Severn Trent Pipeline Services, Inc.; (Flow Monitoring Services); John Duffy, Director of Department of Utilities b. 2002 Fire Protection Joinder Agreement Between the City of Carmel, Indiana, and Clay Township of Hamilton County; Mayor james Brainard and Judy Hagan, Township Trustee c. 2002 Zoning Joinder Agreement Between the City of Carmel, Indiana, and Clay Township of Hamilton County; Mayor James Brainard and Judy Hagan, Township Trustee ONE CIVIC SQUARE CARMEL, INDIANA 46032 317!571-2414 4. REQUEST TO USE CITY PROPERTY/BLOCK STREET a. Request to Use Council Chambers for League of Wo~teu Voters of Hamilton CormO, Candidates Forttm; Monday, 'April 8, 2002 from 7:00 p.m. to 9:00 p.m.; Barbara Richards b. Request to Use Council Chambers for National Day of Prayer; Thursday, May 2, 2002 from 11:00 a.m. to 1:00 p.m.; Joan Salz 5. OTHER a. Request to Hire the FolloWing Probationary Firefighters: Vernon A. Peterson and Sh:awn J. Reynolds; (Effective March 30, 2002); Chief Douglas Callahan, Carmel Fire Department Request to Promote Sergeant David Haboush to L!eutenant; (Effective March 30, 2002); Chief Douglas Callahan, Carmel Fire Department Request fOr Change Order No. 3 - Contract No. 27 Centifuge Facility; (Bowen Engineering - $2,437.00); John Duffy, Directgr of Department of Utilities Re_quest foi' Consent to Encroach with Merchants' Pointe Associates LLC; Merchants' Pointe, .Lot No. 1 - Forum Credit Union (Various Easement Encroachments); Richard E. Hennessey bf Merchahts' Pointe Associates, LLC Request for Consent to Encroach with Plutn Creek Partners, LLC; Hazel Dell Comer, LotlNo. 4 , Retail Building (Various Easement Encroachments):, J. Cort Crosby, PE of The Schneider Corporation Request for Permission to Place DUmpster by htsurance Constructiou Specialists, Inc.; Loc~tion in the Public Right-of-Way/S~treet at 11961 Pebblepointe Pass; Greg Martin of I.C.S., Inc. Request for Water and Sanitary Sewer Availability (Re-Approval); Lakes at Hazel Dell, Section No. 4; Keith Lash, PE of The Schneider Corporation Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section No. 8; Keitb Lash, PE of The Schneider Corporation Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section No. 9; Keith Lash, PE oLThe Schneider Coi'poration ResolutiOn' No. BPW-03r20-_02-04; A Resolution of [he Board of Public Works and Safety of the City of Can~¢l, Indiana, Approving a Lease with the~Indiana Bond Bank for the Carmel Fire Department; Chief Douglas CaIlahan, Carmel Fire Department Sewer Interceptor Fund Reimbursement Agreement Between the City of Carmel, lndiana, and Merchants' Pointe Associates, LLC; Kate Weese, City Engineer 6. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 25, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Wall~er and Mary Ann Burke; Deputy Clerk-Treasurer Carrie Gallagher. Mayor James Brainard and Clerk-Treasurer Diana Cordray were absent. Board Member Walker called the meeting to order at I 0:00 a.m. BID / QUALIFICATION OPENINGS / AWARDS: Opening for 2002 Street Department Trucks. Board Member Walker read aloud the bids received for the Street Department Trucks and gave them to David Klingensmith, Street Commissioner, to report back to the Board upon further review and consideration of the bid documents. Award for 141st Street Water Main Pro/ect. John Duffy, Director of Department Utilities, presented this matter to the Board and recommended that WeitzeI Contractors, Inc. be awarded the above-referencbd bid as the lowest, most responsive bidder at $249,930.00. Board Member Walker moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Weitzel Contractors, Inc., 2-0. PERFORMANCE RELEASES: Board Member Walker moved to approve the following Performance Bond Release Resolutions: Resolution No. BPW-03-20-02-01 ~ Lakes at Hazel Dell, Section 3; Street Signs Resolution No. BPW-03-20-02-02; Lakes at Hazel Dell, Section 11; Curbs, Water Mains and Sanitary Sewers Resolution No. BPW-03-20-02-03; Lakes at Hazel Dell, Section 12; Street Signs Board Member Burke seconded the motion to approve. The Resolutions were approved 2-0. CONTRACTS: Agreement for Professional Services with Severn Trent Pipeline Services, Inc.; (Flow Monitoring Services). Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. 2002 Fire Protection Joinder Agreement Between the City of Carmel, Indiana, and Clay Township of Hamilton County. Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. 2002 Zoning J0inder Agreement Between the City of Carmel, Indiana, and Clay Township of Hamilton County. Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Board Member Walker moved to approved the following Requests: Request to Use Council Chambers for Leay~ue of Women Voters of Hamilton County Candidates Forum; Monday, April 8, 2002 from 7:00 p.m. to 9:00 p.m. Request to Use Council Chambers for National Day of Prayer; Thursday, May 2, 2002 from 11:00 a.m. to 1:00 p.m. Board Member Burke seconded the motion..The above-referenced Requests were approved 2-0. OTHER: Request to Hire the Following Probationary Firefighters: Vernon A. Peterson and Shawn J. Reynolds; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Promote Sergeant David Haboush to Lieutenant; (Effective March 30, 2002). Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Change Order No. 3 - Contract No. 27 Centifuge Facility; (Bowen Engineering - $2,437.00). Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Consent to Encroach with Merchants' Pointe Associates, LLC; Merchants' Pointe, Lot No. I - Forum Credit Union (Various Easement Encroachments). Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Consent to Encroach with Plum Creek Partners, LLC; Hazel Dell Comer, Lot No. 4 - Retail Building (Various Easement Encroachments). Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Pemfission to Place Dumpster by Insurance Construction Specialists, Inc.; Location in the Public Right-of-Way/Street at 11961 Pebblepointe Pass. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Sanitary Sewer Availability (Re-Approval); Lakes at Hazel Dell, Section No. 4. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section No. 8. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request ~vas approved 2-0. Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Section No. 9. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Resolution No. BPW-03-20-02-04; A Resolution of the Board of Public Works and Safety of the City of Cannel, Indiana, Approving a Lease with the Indiana Bond Bank for the Carmel Fire Department. Board Member Walker moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. Sewer Interceptor Fund Reimbursement Agreement Between the City of Carmel, Indiana, and Merchants' Pointe Associates, LLC. Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. ADJOURNMENT: Board Member Walker moved to adjourn. Board Member Burke seconded. The meeting was adjourned at 10:14 a.m. Respectfully submitted, Diana L. Cordray, IAMC Clerk-Treasurer Approved, Mayor James Brainard ATTEST: Diana L. Cordray, IAMC Clerk-Treasurer 03/25/02 BPW Rider to Service Maintenance Agreement with Stephen Campbell & Associates, [nc.; (Maintenance - Optical Disk Recorder). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider was approved 3-0. Rider to Professional Services Agreement with Wabash Scientific, Inc.; (TIF Management Project). Mayor Brainard moved to approve the Rider. Board Member Burke seconded. The Rider xvas approved 3-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Mayor Brainard moved to approve the followings Requests: Request to Use Council Chambers for Lake Forest Homeowners Association; Thursday, March 21, 2002 at 7:00 p.m.; Brian J. Hynes, President Request to Use Council Chambers for Indiana University School of Medicine Child Passenger Safety, Refresher Course and Regional Advocacy Meeting; Friday, March 22, 2002 from 8:00 a.m. to 6:00 p.m.; Judith Gearlds, Project Manager Request to Use Gazebo and Fountain Area for Wag,goner~Bell Weddi~g Reception; Saturday, May 4, 2002 from 10:30 a.m. to 7:00 p.m.; Rachel Bell Request to Use Gazebo for Annual Police Memorial Service; Wednesday, May 8, 2002 from 1:00 p.m. to 7:00 p.m.; Major John P. Etter, Training/Support Commander Request to Use Gazebo for Citizens for Greenspace Garden Faire; May 9, 10 and 11, 2002 from 8:00 a.m. to 6:30 p.m.; Carolyn B. Wright Request to Use Gazebo and Fountain Area for Wedding; Sunday, May 12, 2002 from 8:00 a.m. to 7:00 p.m.; Joyce Class Request to Use Gazebo for Thompson/Lee Wedding; Friday, May 17, 2002 from 6:00 p.m. to ']:00 p.m. (Rehearsal) and Saturday, May 18, 2002 from 9:00 a.m. to 8:00 p.m.; Laura Lee Request to Use Gazebo for Firestone/Miller Wedding; Saturday, May 25, 2002 from Noon to 9:00 p.m.; Sharon Miller Request to Use Gazebo and Fountain Area for I~Vitt/Simons Wedding; Saturday, June 1, 2002 from Noon to 8:00 p.m.; Erin K. Witt Request to Use Gazebo for Crosspoint Band 2002 Concert Series; Sunday, June 9, 2002; Sunday, July 14, 2002 and Sunday, August 18, 2002 from 10:00 a.m. to 10:00 p.m.; Paul Fleer Request to Use Gazebo for Carmel Fountain Square 2002 Concert Series; Wednesdays, June 12, 19 and 26; July 10, 17, 24 and 3l; August 7, 14 and 21, 2002 at 7:00 p.m.; Phyllis G. Morrissey, Chairperson Request to Use Gazebo and Fountain Area for Stombaugh Wedding; Saturday, June 29, 2002 from I 1:00 a.m. to 4:00 p.m.; Tasha Stombaugh Request to Use Civic Square, Gazebo and South City Building Parking Lot and Close City Center Drive for 2002 Carmelfest; Wednesday, July 3, 2002 from 6:00 p.m. to 11:00 p.m. and Thursday, July 4, 2002 from 8:00 a.m. to 11:00 p.m.; Wayne Wilson, President of Carmelfest Request to Use Gazebo and Fountain Area for BrunswicldAnderson Wedding; Saturday, July 6, 2002 from 11:00 a.m. to 7:30 p.m.; Tara Anderson Board Member Burke seconded the motion for approval. The above-referenced Requests were all approved by a vote of 3-0. OTHER: Request for College Hills Houses - Training Agreement with Duke Reahv Limited Partnership and Carmel Fire Department. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Consent to Encroach; Carmel High School Building Corporation; Sign in Right-of- Way of East Main Street at Carmel High School. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Non-Remonstrance Agreement with Robert and D'evia McClellan. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3- 0. Request for Non-Remonstrance Agreement with Steve and Gloria Worth. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Settler's Ridge at Haverstick; Section 2B. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Write-Off 2001 Uncollectables; Water: $2,420.19 and Sewer: $l,157.29 (Total: $3,640.75). Mayor Brainard moved to approve the Request. Board'Member Burke seconded. The Request was approved 3-0. Resolution No. BPW-02-06-02-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, indiana, Establishing a Usage Policy for City Hall Public Meetine Rooms. Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 3-0. Resolution No. BPW-02-06-02-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving a Lease With the Indiana Bond Bank for the Carmel Police Department. Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. The Resolution was approved 3-0. ADJOURNMENT: Mayor Brainard moved to adjourn. adjourned at 10:16 a.m. Board Member Walker seconded. The meeting was Respectfully submitted, Diana L. Cordrag], Clerk-Treasurer Approved, james Brainard ATTEST: