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HomeMy WebLinkAboutBPW-05-01-02Cityof Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 1, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. February 20, 2002 - Regular Meeting b. April 17, 2002 - Regular Meeting c. April 24, 2002 - Executive Session BID / QUALIFICATION OPENINGS / AWARDS a. Bid Opening for 2002 Concrete Program; David Klingensmith, Street Commissioner b. Bid Opening for 2002 Paving Program; David Klingensmith, Street Commissioner c. Bid Award for Traffic Signal Modernization Project; (Signal Construction, Inc. - $240,050.75); Kate Weese, City Engineer 3. CONTRACTS a. Agreement for Purchase of Goods and Services with Deering Cleaners; (Cleaning of Turn Out Gear); Chief Douglas Callahan, Carmel Fire Department b. Agreement for Purchase of Goods and Services Agreement with Envirotech Pest Control; (Pest Control - All Stations); Chief Douglas Callahan, Carmel Fire Department c. Rider to Professional Services Agreement with Richard Heck; (Web Page Maintenance); Mayor James Brainard d. Agreement for Purchase of Goods and Services with JRM Environmental; (Permitting, Research and Consulting); John Duffy, Director of Department of Utilities e. Agreement for Professional Services with Rundell Ernstberger Associates; (Consulting Services for Old Meridian Streetscape and Loop Road Alignment Plan); Michael Hollibaugh, Director of Department of Community Services 4. REQUEST TO USE CITY PROPERTY/BLOCK STREET a. Request to Close Winding Way from House Nos. 350 to 365 for Wilson Village Neighborhood Party; Monday, May 27, 2002 from 2:00 p.m. to 7:00 p.m.; Amy Work b. Request to Use Gazebo for LaBarr Wedding; Saturday, August 10, 2002 from 4:00 p.m. to 8:00 p.m.; Tina Edwards-LaBarr ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 5. OTmCa a. f. g. h. i. Request to Use Gazebo for Rati Wedding; Friday, October 11, 2002 from 4:00 p.m. to 6:00 p.m. (Rehearsal) and Saturday, October 12, 2002 from Noon to 9:00 p.m.; Robert D. Rati Request for Approval to Promote the Following Sworn Officers to First Class Patrol Officers: Michael L. Mabie and Clark T. Tilson; (Effective May 4, 2002) and Amy J. Stein; (Effective May 11, 2002); Chief Michael D. Fogarty, Carmel Police Department Request for Approval to Promote the Following Officers to Master Patrol Officers: Lana M. Howard and Bradley A. Hedrick; (Effective May 11, 2002); Chief Michael D. Fogarty, Carmel Police Department Request for Consent to Encroach; Easement Encroachment/Retaining Walls; Lot 174, Plum Creek Farms, Section 5; Larry E. and Phyllis G. Morrissey of 12750 Plum Creek Boulevard Request for Curb Cut Approval; Crowley Pond - SW Corner, Intersection of Hazel Dell Parkway and East 116TM Street; Adam DeHart, LS of Keeler-Webb Associates Request for Curb Cut Approval; Forest Dale Elementary School; (3) Relocated Curb Cuts and (1) Temporary Construction Entrance at 10721 Lakeshore Drive West; Allen J. Cradler, AIA of Farming/Howey Associates, Inc. Request for Non-Remonstrance Agreement with Doug and Shelley Pirtle; John Dully, Director of Department o fUtilities Request for Water Availability; AMLI at Cannel City Center - Irrigation System; James E. Thomas, Jr. of AMLI Residential Request for Water and Sanitary Sewer Availability; Merchants' Pointe, Lot 1 - Forum Credit Union; Adam J. Millder of Marten Construction Management Request for Water and Sanitary Sewer Availability; Crowley Pond - Single Family Resident Currently Outside Corporate Limits; Adam DeHart, LS of Keeler-Webb Associates Resolution No. BPW-05-01-02-01; A Resolution of the Board of Public Works of the City of Carmel, Indiana, Appointing Appraisers Regarding the Installation of an Ornamental Street Lighting System in Portions of Sections One and Two of the Brookshire North Subdivision; Douglas C. Haney, City Attorney Resolution No. BPW-05-01-02-02; A Resolution of the Board of Public Works of the City of Carmel, Indiana, Relating to the Issuance and Sale of County Option Income Tax Revenue Bonds of the City for the Purpose of Financing the Costs of the Acquisition, Construction, Installation and Equipping of a Motor Vehicle Fleet Maintenance Facility and Salt Storage Facilities for the Street Department of the City, Including, Without Limitation, the Acquisition of Real Property Upon Which Such Facilities Are to Be Located, Together With Costs and Expenses Incidental Thereto, Including Costs and Expenses in Connection With the Issuance of the Bonds; Douglas C. Haney, City Attorney 6. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 1, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Board Member Mary Ann Burke; Deputy Clerk-Treasurer Carrie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:14 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the Minutes from the February 20, 2002 Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Mayor Brainard moved to approve the Minutes from the April 17, 2002 Regular Meeting and the April 24, 2002 Executive Session. Board Member Burke seconded. Both sets of Minutes were approved 2-0. BID / QU/Xl .WICATION OPENINGS / AWARDS: Bid Opening for 2002 Concrete Pro,ram. Mayor Brainard read aloud the bids received for the Bid as follows: Bidder CC&T Constructions, Inc. Hunt Paving Co., Inc. Rieth-Riley Construction Co., Inc. Base Bid $ 290,418.00 $ 312,818.00 $ 367,812.40 Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to report back to the Board upon further review and consideration of the bid documents. Bid Opening for 2002 Paving Progrram. Mayor Brainard read aloud the bids received for the Bid as follows: Bidder Rieth-Riley Construction Co., Inc. Milestone E & B Paving, Inc. Grady Brothers, Inc. Calumet Asphalt Paving Co., Inc. Base Bid $ 972,698.43 $ 989,368.70 $1,030,011.00 $1,037,993.58 $1,084,044.95 Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to report back to the Board upon further review and consideration of the bid documents. Bid Award for Traffic Signal Modernization Proiect. Kate Weese, City Engineer, presented this matter to the Board and recommended that Signal Construction, Inc. be awarded the above- referenced bid as the lowest, most responsive bidder at $240,050.75. Mayor Brainard moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Signal Construction, Inc., 2-0. CONTRACTS: Agreement for Purchase of Goods and Services with Deering Cleaners; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services Agreement with Envirotech Pest Control; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Rider to Professional Services Agreement with Richard Heck; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services with JRM Environmental; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Professional Services ~vith Rundell Ernstberger Associates; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Request to Close Winding Way from House Nos. 350 to 365 for Wilson Village Neighborhood Party; Monday, May 27, 2002 from 2:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approw the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo for LaBarr Wedding; Saturday, August 10, 2002 from 4:00 p.m. to 8:00 p.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. Thc Request was approved 2-0. Request to Use Gazebo for Rati Wedding; Friday, October 11, 2002 from 4:00 p.m. to 6:00 p.m. (Rehearsal) and Saturday, October 12, 2002 from Noon to 9:00 p.m.; Mayor Brainard moved tv approve the Request. Board Member Burke seconded. The Request was approved 2-0. OTHER: Request for Approval to Promote the Following Sworn Officers to First Class Patrol Officers: Michael L. Mabie and Clark T. Tilson; (Effective May 4, 2002) and Amy J. Stein; (Effective May 11, 2002); Mayor Brainard moved to approve the Request. Board Member Burke seconded. Thc Request was approved 2-0. Request for Approval to Promote the Following Officers to Master Patrol Officers: Lana M. Howard and Bradley A. Hedrick; (Effective May 11, 2002); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Consent to Encroach; Easement Encroachment/Retaining Walls; Lot 174, Plum Creek Farms, Section 5; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Curb Cut Approval; Crowley Pond - SW Comer, Intersection of Hazel Dell Parkway and East 116th Street; Mayor Brainard moved to approve the Request subject to the conditions outlined in the City Engineer's letter dated April 24, 2002. Board Member Burke seconded. The Request was approved, subject to conditions, by a vote of 2-0. Request for Curb Cut Approval; Forest Date Elementary School; (3) Relocated Curb Cuts and (1) Temporary Construction Entrance at 10721 Lakeshore Drive West; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Non-Remonstrance Agreement with Dou~ and Shelley Pirtle; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Water Availability; AMLI at Carmel City Center - Irrigation System; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Sanitary Sewer Availability; Merchants' Pointe, Lot 1 - Forum Credit Union; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Sanitary Sewer Availability; Crowley Pond - Single Family Resident Currently Outside Corporate Limits; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Resolution No. BPW-05-01-02-01; A Resolution of the Board of Public Works of the City of Carmel, Indiana, Appointing Appraisers Regarding the Installation of an Ornamental Street Lighting System in Portions of Sections One and Two of the Brookshire North Subdivision; Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. Resolution No. BPW-05-01-02-02; A Resolution of the Board of Public Works of the City of Carmel, Indiana, Relating to the Issuance and Sale of County Option Income Tax Revenu~ Bonds of the City for the Purpose of Financing the Costs of the Acquisition, Construction, Installation and Equipping of a Motor Vehicle Fleet Maintenance Facility and Salt Storage Facilities for the Street Department of the City, Including, Without Limitation, the Acquisition of Real Property Upon Which Such Facilities Are to Be Located, Together With Costs and Expenses Incidental Thereto, Including Costs and Expenses in Connection With the Issuance of the Bonds; Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. ADD-ONS: Request for Temporary Lane Closure on Rangeline Road; Southbound Lane Only at Shapiro's Restaurant; Mayor Brainard moved to add the item to the Agenda. Board Member Burke seconded. Mayor Brainard then moved to approve the Request subject to the conditions outlined in the City Engineer's letter dated April 30, 2002. Board Member Burke seconded. The Request was approved, subject to conditions, by a vote of 2-0. Mayor Brainard moved to approve the Unforeseeable Emergency Withdrawal Request for Gary Du~fek in the amount of $15,475.27. Board Member Burke seconded. The Request was approved for the amount indicated only by a vote of 2-O. ADJOURNMENT: Mayor Brainard moved to adjourn. Board Member Burke seconded. The meeting was adjourned at 10:27 a.m. Respectfully submitted, Clerk-Treasurer Approved, ~,ayor James Brainard ATTEST: Diana L. Corura-y,~, u-uv~ Clerk-Treasurer