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Home My WebLink AboutBPW-05-15-02 Cit¥of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 15, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for 2002 Concrete Program; (CC&T Construction - $290,418.00); David Klingensmith, Street Commissioner b. Bid Award for 2002 Paving Program; (Rieth-Riley Construction Co., Inc. $972,698.43); David Klingensmith, Street Commissioner 2. PERFORMANCE RELEASES a. Resolution No. BPW-05-15-02-02; Woodgate, Section 5; Sidewalks; John Edwards, VP of Langston Development Company 3. CONTRACTS a. Interlocal Agreement for Construction and Maintenance of Firearm Range Training Facility with Town of Fishers; Chief Michael Fogarty, Carmel Police Department b. Real Estate Purchase Agreement with Judith A. Lacy, as Trustee of the Judith A. Lacy Revocable Trust; John Duffy, Director of the Department of Utilities c. Agreement for Purchase of Goods and Services with C. E. Reeve & Sons, Inc.; (Roof Renovation - Brookshire Water Plant); John Duffy, Director of Department of Utilities REQUEST TO USE CITY PROPERTY]BLOCK STREET a. Request to Use Gazebo for Kindergarten Graduation; Wednesday, May 29, 2002, from 9:00 a.m. to 11:00 a.m.; Jennifer Skene of Learning Universe b. Request to Use Gazebo for Campaign Announcement; Thursday, June 20, 2002, from 3:00 p.m. to 6:00 p.m.; Luci Snyder Campaign Committee c. Request to Use Gazebo for Allgeier/Miller Wedding; Friday, June 21, 2002 from 5:00 p.m. to 7:00 p.m.; Theresa Allgeier d. Request to Use Gazebo for Brown/Fliss Wedding; Saturday, July 13, 2002 from Noon to 8:00 p.m.; Bryan Fliss ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 5. OTHER a. Request to Use Gazebo for Carmel Community Players Presentation of 'Murder on the Nile'; Rehearsal/Pre-Show Production Dates - May 19, 20, 21, 22, 24, 27, 28, 29, 31, 2002 and June 2, 3, 4, 5, 2002 from 3:00 p.m. to 11:00 p.m. as well as May 25, 2002 from 8:00 p.m. to 11:00 p.m. and May 26 and June 2, 2002 from 10:00 a.m. to I1:00 p.m.; Show Dates - June 6, 7 and 8; June 13, 14 and I5; June 20, 21 and 22, 2002 from 6:00 p.m. to 11:00 p.m.; Karla Ries, Director for Carmel Community Players Request to Conduct Lunch-Time Concert Series on Personal Property; Thursdays, June 20, July 4 and 18, August 1 and 15, 2002 at 11:30 a.m. located on the Northeast and Southeast sides of 116th and Meridian Streets (Meridian Mark I and II and One Penn Mark); Scott Levinson of Zeller Realty Corporation Request for Approval to Hire the Following Persons as Probationary Patrol Officers: Daniel Matthews, Scott Long and Michael Miller; (Effective June 3, 2002); Acting Chief Timothy Green, Carmel Police Department Request for Change Order to City Hall Dormer Repair Contract; (Total of $7,175.00/$1,435.00 per window - Replacement of Deteriorated Wood); Stephen Engelking, Director of Department of Administration Request for Dedication of Right-of-Way; Rangeline Road and 1st Avenue SW; - Miller Auto Care; Keith J. Stockberger of Miller Auto Care Request for Non-Remonstrance Agreement with James and Laura Moore; John Dully, Director of Department of Utilities Request for Non-Remonstrance Agreement with Robert and Virginia Terpening; John Duffy, Director of Department of Utilities Resolution No. BPW-05-15-02-01; A Resolution of the Board of Public Works of the City of Carmel, Indiana, to Pay Employee, Linda S. Stum the Difference Between Her Bi-Weekly Worker's Compensation Payments and Her Normal Take-Home Pay, In Accordance with Section 2-52 of the Carmel City Code; Barbara Lamb, Director of Human Resources 6. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 15, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Mary Ann Burke; Deputy Clerk-Treasurer Carrie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:04 a.m. BID/QUALIFICATION OPENINGS/AWARDS: Bid Award for 2002 Concrete Pro~ram. Dave Klingensmith, Street Commissioner, presented this matter to the Board and recommended that CC&T Construction be awarded the above- referenced bid as the lowest, most responsive bidder at $290,418.00. Mayor Brainard moved to approve the bid award. Board Member Burke seconded. The bid was awarded to CC&T Construction by a vote of 2-0. Bid Award for 2002 Paving Program. Dave Klingensmith, Street Commissioner, presented this matter to the Board and recommended that Rieth-Riley Construction Co., Inc. be awarded the above-referenced bid as the lowest, most responsive bidder at $972,698.43. Mayor Brainard moved to approve the bid award. Board Member Burke seconded. The bid was awarded to Rieth-Riley Construction Co., Inc. by a vote of 2-0. PERFORMANCE RELEASES-' Mayor Brainard moved to approve the following Performance Bond Release Resolution: Resolution No. BPW-05-15-02-02; Woodgate, Section 5; Sidewalks Board Member Burke seconded the motion to approve. The Resolution was approved 2-0. CONTRACTS: Interlocal Agreement for Construction and Maintenance of Firearm Range Training Facility with Town of Fishers; Chief Michael Fogarty, Cannel Police Department, presented this matter to the Board. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Real Estate Purchase Agreement with Judith A. Lacy, as Trustee of the Judith A. Lacy Revocable Trust; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services with C. E. Reeve & Sons, Inc.; John Duffy, Director of the Department of Utilities, presented this matter to the Board. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Request to Use Gazebo for Kindergarten Graduation; Wednesday, May 29, 2002, from 9:00 a.m. to 11:00 a.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo for Campaign Announcement; Thursday, June 20, 2002, from 3:00 p.m. to 6:00 p.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo for Allgeier/Miller Wedding; Friday, June 21, 2002 from 5:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo for Brown/Fliss Wedding; Saturday, July 13, 2002 from Noon to 8:00 p.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo for Carmel Community Players Presentation of 'Murder on the Nile'; Rehearsal/Pre-Show Production Dates - May 19, 20, 21, 22, 24, 27, 28, 29, 31, 2002 and June 2, 3, 4, 5, 2002 from 3:00 p.m. to 11:00 p.m. as well as May 25, 2002 from 8:00 p.m. to 11:00 p.m. and May 26 and June 2, 2002 from 10:00 a.m. to 11:00 p.m.; Show Dates - June 6, 7 and 8; June 13, 14 and 15; June 20, 21 and 22, 2002 from 6:00 p.m. to 11:00 p.m.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Conduct Lunch-Time Concert Series on Personal Property; Thursdays, June 20, July 4 and 18, August 1 and 15. 2002 at 11:30 a.m. located on the Northeast and Southeast sides of 116th and Meridian Streets (Meridian Mark I and II and One Penn Mark); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. OTHER: Request for Approval to Hire the Following Persons as Probationary Patrol Officers: Daniel Matthews. Scott Long and Michael Miller; (Effective June 3, 2002); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Change Order to City Hall Dormer Repair Contract; (Total of $7,175.00/$1,435.00 per window - Replacement of Deteriorated Wood); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Dedication of Right-of-Way; Rangeline Road and 1st Avenue SW; - Miller Auto Care; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Non-Remonstrance Agreement with James and Laura Moore; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Non-Remonstrance Agreement with Robert and Virginia Terpening; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Resolution No. BPW-05-15-02-01; A Resolution of the Board of Public Works of the City of Carmel, Indiana, to Pay Employee, l.inda S. Stum the Difference Between Her Bi-Weekly Worker's Compensation Pawn~nts and Her Normal Take-Home Pay, In Accordance with Section 2-52 of the Carmel City Code; Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. ADD-ONs: Resolution No. BPW-05-15-02-03; A Resolution of the Board of Public Works of the City of Carmel, Indiana, Establishing a Facility Use Policy; Mayor Brainard moved to add this item to the Agenda. Board Member Burke seconded the motion. The Resolution was added to the Agenda by a vote of 2-0. Mayor Brainard moved to approve the Resolution with an effective date of May 15, 2002. Board Member Burke seconded. The Resolution was approved 2-0. ADJOURNMENT: Mayor Brainard moved to adjourn. adjourned at 10:15 a.m. Board Member Burke seconded. Respectfully submitted, The meeting was ATTEST: Diana L. C&d~,~ IAMC ' ~ ) Clerk-Treasurer ayor James Brainard Diana L. C~d~?iAM Clerk-Treasurer