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Home My WebLink AboutBPW-06-24-02Office of the Clerk-Treasurer City of Carmel NOTICE of CANCELLATION and RESCHEDULED MEETING CARMEL BOARD OF PUBLIC WORKS SCHEDULED FOR: WEDNESDAY, JUNE 19, 2002 AT 10:00 A.M. HAS BEEN RESCHEDULED FOR: MONDAY, JUNE 24, 2002 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING SCHEDULED FOR WEDNESDAY, JUNE 19, 2002, AT 10:00 A.M. HAS BEEN RESCHEDULED FOR MONDAY~ JUNE 24, 2002, AT 10:00 A.M, IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of~lO~Al:~l~ OF PUBLIC WORKS & SAFETY MEETING Clerk,Trea~-~-[~~- AGENDA MONDAY, JUNE 24, 2002 - 10:00 A.M. COUNCIL cHAMBERS / CITY HALL / ONE CMC SQUARE MEETING CALLED TO ORDER 1. BID / QUALIFICATION OPENINGS / AWARDS a. Bid Award for Pumper Bid; (KME Fire Apparatus - $358,924.00); Chief Douglas Callahan, Carmel Fire Department b. Bid Opening for Donnybrook Addition Water Main Extension Project; John Duffy, Director of Department o fUtilities; c. Bid Opening for Plow, Bed Hydraulics; David Klingensmith, Street Commissioner 2. CONTRACTS a. Agreement for Professional Services with Gary ~. Bippus; Douglas C. Haney, City Attorney b. School Resource Officer Agreement (Memorandum of Understanding) Between Carmel Clay Schools and Carmel Police Department; Chief Michael Fogarty, Carmel Police Department c. Agreement for Professional Services with London Witte Group; John Duffy, Director of Department of Utilities d. Agreement for Purchase of Goods and Services with Rieth-Riley Construction Co., Inc.; David Klingensmith, Street Commissioner 3. REQUEST TO USE CITY PROPERTY/BLOCK STREET a. Request to Use Gazebo for Strayer Wedding; Friday, July 12, 2002 from 1:00 p.m. to 4:00 p.m.; Vanessa Strayer b. Request to Use Gazebo for North Park Community Church Free Music Concert; Saturday, July 13, 2002 from 5:00 p.m. to 10:00 p.m.; Jim Martenson c. Request to Block Portions of Haverstick Road and Assist with Traffic Control for Setonfest/Kidsfest 2002 Parade - St. Elizabeth Ann Seton Church; Festivities Begin Wednesday, July 31, 2002 and end Saturday, August 3, 2002; Robbin Lyons, Kidsfest Chairperson d. Request to Use Gazebo for Talbot/Showalter Wedding; Saturday, August 3, 2002 ~Lt'~l~5{~t~n to ~:A0~,n~fir~6~3~lb°t 317/571-2414 f. g. h. Request to Use Gazebo for Violin Recital; Sunday, August 25, 2002 from 2:00 p.m. to 7:00 p.m.; Emily Thompson, Instructor Request to Use Gazebo for Savieo/Linton Wedding; Saturday, September 7, 2002 from 4:00 p.m. to 7:00 p.m.; Sara Savieo Request to Use Gazebo for Vietnamese Fall Festival Celebration; Saturday, September 21, 2002 from 1:00 p.m. to 8:00 p.m.; Arme Assante Request to Close Westminster Way Between Kingswood Drive and Huntington Drive for Kingswood Neighborhood Picnic/Block Party; August 24, 2002 from 2:00 p.m. to 10:00 p.m.; Dorma Booher, Resident 4. OTHER a. f. g: h. Request for Commercial Curb Cut; The Townhomes at Hazel Dell; (2) Curb Cuts/(1) Left Turn Lane; Hazel Dell Parkway; Dave Sexton, P.E., The Schneider Corporation Request for Consent to Encroach with Michael P. and Pamela J. Fremion; 13815 Smokey Ridge Drive; Smokey Ridge, Section 5 - Lot 115; Landscaping Easement Encroachment; Michael P. and Pamela J. Fremion Request for Consent to Encroach with William ~1. and Lesley R. Thompson; 12602 Crescent Drive; Parkside Village, Section 1 - Lot 59; Residential Fence Easement Encroachment; William A. and Lesley R. Thompson Request for Dedication of Right-of-Way; Acceptance of Private Streets at Creekside Condominiums (East Side, Westfield Boulevard and South of 116th Street); Carol Miller, President of Creekside Homeowners Association Request for Exemption of Availability Charges; Shelbome Park Subdivision, Section 1 (1.447 Acres Comprising the Street Tuscany Boulevard); John R. March, Project Manager of Shelborne Park, LLC Request for Non-Remonstrance Agreement with James and Laura Moore; John Duffy, Director of Department of Utilities Request for Secondary Plat Approval; Brighton Woods, Section 2; Ray Roehling of Roehling Enterprises Request for Water and Availability; Merchants' Pointe Irrigation System; Richard E. Hermessey of Merchants' Pointe Associates, LLC 5. ADJOURNMENT CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JUNE 24, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Mary Ann Burke; Deputy Clerk-Treasurer Carrie Gallagher. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:00 a.m. BID/QUALIFICATION OPENINGS/AWARDS: Bid Award for Pumper Bid. Chief Douglas Callahan, Carmel Fire Department, presented this matter to the Board and recommended ICME Fire Apparatus be awarded the above-referenced bid as the lowest, most responsive bidder at $358,924.00. Mayor Brainard moved to approve the bid award. Board Member Burke seconded. The bid was awarded to KME Fire Apparatus by a vote of 2-0. Opening for Donnybrook Addition Water Main Extension Pro/ect. Mayor Brainard read aloud the bids received for the Water Main Extension Project and gave them to John Duffy, Director of Department of Utilities, to report back to the Board upon further review and consideration of the bid documents. Opening for Plow, Bed Hydraulics. Mayor Brainard read aloud the bids received for the Plow, Bed Hydraulics project and gave them to David Klingensmith, Street Commissioner, to report back to the Board upon further review and consideration of the bid documents. CONTRACTS: Agreement for Professional Services with Gary W Bippus. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. School Resource Officer Agreement (Memorandum of Understanding) Between Carmel Clay Schools and Carmel Police Department. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Professional Services with London Witte Group. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Purchase of Goods and Services with Rieth-Rilev Construction Co., Inc.. Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REQUEST TO USE CITY PROPERTY/BLOCK STREET: Mayor Brainard moved to approve the following Requests: Request to Use Gazebo for Strayer Wedding; Friday, July 12, 2002 from 1:00 p.m. to 4:00 p.m.; Vanessa Strayer Request to Use Gazebo for North Park Community Church Free Music Concert; Saturday, July 13, 2002 from 5:00 p.m. to 10:00 p.m.; Jim Martenson Request to Block Portions of Haverstick Road and Assist with Traffic Control for Setonfest/Kidsfest 2002 Parade - St. Elizabeth Ann Seton Church; Festivities Begin Wednesday, July 31, 2002 and end Saturday, August 3, 2002; Robbin Lyons, Kidsfest Chaiiperson Request to Use Gazebo for Talbot/Showalter l'Vedding; Saturday, August 3, 2002 from 12:00 Noon to 9:00 p.m.; Danita Talbot Request to Use Gazebo for k'iolin Recital; Sunday, August 25, 2002 from 2:00 p.m. to 7:00 p.m.; Emily Thompson, Instructor Request to Use Gazebo for Savieo/Linton ~Veddinyr; Saturday, September 7, 2002 from 4:00 p.m. to 7:00 p.m.; Sara Savieo Request to Use Gazebo for Viemamese Fall Festival Celebration; Saturday, September 21, 2002 from 1:00 p.m. to 8:00 p.m.; Anne Assante Request to Close Westminster Way Between Kingswood Drive and Huntington Drive for Kinxswood Neixhborhood Picnic/Block Party; August 24, 2002 from 2:00 p.m. to 10:00 p.m.; Donna Booher, Resident Board Member Burke seconded the motion. The Requests were approved 2-0. OTHER: Request for Commercial Curb Cut; The Townhomes at Hazel Dell; (2) Curb Cuts/(1) Left Turn Lane; Hazel Dell Parkway. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Consent to Encroach with Michael P. and Pamela J.. Fremion; 13815 Smokey Ridge Drive; Smokey Ridge, Section 5 - Lot 115; Landscaping Easement Encroachment. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Consent to Encroach with William A. and Leslev R. Thompson; 12602 Crescent Drive; Parkside Village, Section 1 - Lot 59; Residential Fence Easement Encroachment. Request for Dedication of Right-of-Way; Acceptance of Private Streets at Creekside Condominiums (East Side, Westfield Boulevard and South of 116th Street). Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Exemption of Availability Charges; Shelbome Park Subdivision, Section 1 (1.447 Acres Comprising the Street Tuscany Boulevard). Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Non-Remonstrance Agreement with James and Laura Moore. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. Request for Secondary Plat Approval; Brighton Woods, Section 2. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request for Water and Availability; Merchants' Pointe Irrigation System. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 2- 0. ADJOURNMENT: Mayor Brainard moved to adjourn. adjourned at 10:18 a.m. Board Member Burke seconded. Respectfully submitted, The meeting was Diana L. Cordray, IAMC Clerk-Treasurer Approved, Mayor James Brainard ATTEST: Diana L. Cordray, IAMC Clerk-Treasurer 06/24/02 BPW