HomeMy WebLinkAboutBPW_Minutes_12.01.21 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, December 1st, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Board Member Mary Ann Burke called the meeting to order at 10:02 AM 8
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MEMBERS PRESENT10
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Board Members Lori Watson, Mary Ann Burke, and Deputy Clerks Jennifer Stites and Holly Harmeyer were 12
present. 13
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MINUTES15
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Minutes from the November 17th, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 2-0. 18
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BID/QUOTE OPENINGS AND AWARDS20
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Bid Opening for Well 29, Contract 105; Lori Watson opened the bids and Board Member Mary Ann Burke read 22
them aloud: 23
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Contractor Bid 25
National Water Services LLC $1,077,770.0026
Layne Christenson Company $ 999,795.0027
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Bid Opening for Sophia Square Waterproofing Repairs; Lori Watson opened the bid and Board Member Mary 30
Ann Burke read it aloud: 31
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Contractor Bid 33
Western Waterproof Co Inc. Base Bid: $1,107,48634
dba Western Specialty Contractors Alternate 1: Deduct $81,020 from Base Bid 35
Alternate 2A: Add $102,460 to Base Bid 36
Alternate 2B: Add $86,460 to Base Bid 37
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DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB
Bid Opening for Path Preservation; Lori Watson opened the bids and Board Member Mary Ann Burke read them 49
aloud: 50
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Contractor Bid 52
Evans Development Base Bid: $186,456.87 53
Alt Bid 1: $223,068.87 54
Alt Bid 2: $204,762.87 55
Alt Bid 3: $212,898.87 56
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Grand Industrial Base Bid: $174,132.00 58
Alt Bid 1: $217,332.00 59
Alt Bid 2: $195,732.00 60
Alt Bid 3: $205,332.00 61
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Pavement Solution, Inc. Base Bid: $264,386.32 64
Alt Bid 1: $318,818.32 65
Alt Bid 2: $291,602.32 66
Alt Bid 3: $303,698.32 67
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 72
recommended awarding the bid for Cite Work to Fredericks, Inc in the amount of for $563,433.00, as they were 73
the lowest and most responsive bidder. 74
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 76
recommended awarding the bid for Precast Concrete to Strescore, Inc in the amount of for $45,300.00, as they 77
were the lowest and most responsive bidder. 78
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 80
recommended awarding the bid for Building Concrete to F.A. Wilhelm Construction Co, Inc in the amount of 81
for $130,000.00, as they were the lowest and most responsive bidder. 82
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 84
recommended awarding the bid for Masonry to BMI Corp. d/b/a Biancofiori Masonry, Inc in the amount of 85
for $248,000.00, as they were the lowest and most responsive bidder. 86
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 88
recommended awarding the bid for Electrical Goods and Services to Fredericks, Inc in the amount of 89
for $198,759.00. They were the 2nd lowest and most responsive bidder. The lowest bidder was not responsive. 90
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 92
recommended awarding the bid for Technology Phase I to ERMCO, Inc in the amount of for $170,421.00, as they 93
were the lowest and most responsive bidder. 94
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 96
recommended awarding the bid for Weather Barriers to Lacy Construction Group, Inc d/b/a The New Group in 97
the amount of for $22,400.00, as they were the lowest and most responsive bidder. 98
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DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB
Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 100
recommended awarding the bid for Garage Doors to Midwest Garage Door Systems, Inc in the amount of 101
for $11,400.00, as they were the lowest and most responsive bidder. 102
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 104
recommended awarding the bid for Doors and Hardware to Laforce, LLC in the amount of for $38,619.51, as 105
they were the lowest and most responsive bidder. 106
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 108
recommended awarding the bid for Aluminum windows to Roberts Glass & Service, Inc in the amount of 109
for $4,100.00, as they were the lowest and most responsive bidder. 110
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 112
recommended awarding the bid for Restroom Accessories and Fire Extinguishers to Allsource Construction 113
Specialists, LLC in the amount of for $1,523.00, as they were the lowest and most responsive bidder. 114
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 116
recommended awarding the bid for Caulking and related services to Caulking Specialists Company in the amount 117
of for $10,845.00, as they were the lowest and most responsive bidder. 118
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Bid Award for Construction of the Carmel Data Center; Sergey Grechukhin, Assistant Corporation Counsel, 120
recommended awarding the bid for Roofing to Ertel Roofing, Inc in the amount of for $40,400.00, as they were 121
the lowest and most responsive bidder. Board Member Burke moved to award the bids for Construction of the 122
Carmel Data Center. Board Member Watson seconded. Requests approved 2-0. 123
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Bid Award for Carmel Data Center – Technology Infrastructure Package; Sergey Grechukhin, Assistant 125
Corporation Counsel, recommended awarding the bid for Technology to ERMCO, Inc in the amount of 126
for $569,540.00, as they were the lowest and most responsive bidder. Board Member Burke moved to award the 127
bid for Technology Infrastructure Package. Board Member Watson seconded. Request approved 2-0. 128
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS131 132
Request for Bond Reduction; Jackson’s Grant Sec. 6; Erosion Control; Original Amount: ($251,094.73), 133
Reduced Amount: ($125,339.09); Board Member Burke moved to approve. Board Member Watson seconded. 134
Request approved 2-0. 135
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CONTRACTS138
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Request for Purchase of Goods and Services; KBSO Consulting, LLC; ($32,000.00); Consulting for 140
Technology Standards; Board Member Burke moved to approve. Board Member Watson seconded. Request 141
approved 2-0. 142
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Request for Purchase of Goods and Services; SJCA P.C.; ($88,430.00); 20-ENG-04 – Survey College Avenue 144
from 96th Street to 106th Street; Additional Services Amendment; Board Member Burke moved to approve. 145
Board Member Watson seconded. Request approved 2-0. 146
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Request for Purchase of Goods and Services; Wilkinson Brothers, Inc.; ($73,000.00); Graphic Design, 148
Website, and Creative Marketing Services; Additional Services Amendment; Board Member Burke moved to 149
approve. Board Member Watson seconded. Request approved 2-0. 150
DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB
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Request for Purchase of Goods and Services; Nelson Alarm Company; ($28,255.00); Security Cameras and 152
Accessories; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 153
seconded. Request approved 2-0. 154
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Request for Purchase of Goods and Services; OfficeWorks Services; ($3,695.50); Office Furniture; Additional 156
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 157
approved 2-0. 158
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Resolution BPW 12-01-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 160
Acknowledging Agreement Between City and Vendor; AT&T; ($143,840.00); Sheridan – Indianapolis Cable 161
Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 162
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Resolution BPW 12-01-21-02; A Resolution of the City of Carmel Board of Public Works and Safety 164
Acknowledging Agreement Between City and Vendor; Fredericks, Inc.; ($563,433.00); Data Center – 165
Earthwork, Site Concrete, and Utilities; Board Member Burke moved to approve. Board Member Watson 166
seconded. Request approved 2-0. 167
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Resolution BPW 12-01-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 169
Acknowledging Agreement Between City and Vendor; Fredericks, Inc.; ($198,759.00); Data Center – 170
Electrical; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 171
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Resolution BPW 12-01-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 173
Acknowledging Agreement Between City and Vendor; BMI Corp. d/b/a Biancofiori Masonry, Inc.; 174
($248,000.00); Data Center – Masonry; Board Member Burke moved to approve. Board Member Watson 175
seconded. Request approved 2-0. 176
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Resolution BPW 12-01-21-05; A Resolution of the City of Carmel Board of Public Works and Safety 178
Acknowledging Agreement Between City and Vendor; F.A. Wilhelm Construction Co., Inc.; ($130,000.00); 179
Data Center – Building Concrete; Board Member Burke moved to approve. Board Member Watson seconded. 180
Request approved 2-0. 181
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Resolution BPW 12-01-21-06; A Resolution of the City of Carmel Board of Public Works and Safety 183
Acknowledging Agreement Between City and Vendor; Strescore, Inc.; ($45,300.00); Data Center – Precast 184
Concrete; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 185
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Resolution BPW 12-01-21-07; A Resolution of the City of Carmel Board of Public Works and Safety 187
Acknowledging Agreement Between City and Vendor; ERMCO, Inc; ($170,421.00); Data Center – 188
Technology; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 189
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REQUEST TO USE CITY STREETS/PROPERTY192
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Request to Acknowledge Mayor’s Approval for the Clydesdale Parade; November 19th, 2021; 3:00 PM – 7:00 194
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 195
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Request to Use Civic Square Gazebo / Fountain Facilities; Leaman Wedding; October 7th, 2022; 6:00 PM – 197
7:00 PM; October 8th, 2022; 10:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member 198
Watson seconded. Request approved 2-0. 199
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DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB
OTHER202
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Request for New Curb Cut; 140 Nappanee; Board Member Burke moved to approve. Board Member Watson 204
seconded. Request approved 2-0. 205
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Request for Road Closure;120 1st Ave NW; Board Member Burke moved to approve. Board Member Watson 207
seconded. Request approved 2-0. 208
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Request for Lane Restriction / Road Closure / Open Pavement Cut;The Edge Apartments;96th Street and 210
Maple Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 211
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Request for Open Pavement Cut / Sidewalk Restrictions;104 Stonehedge Court; Board Member Burke moved 213
to approve. Board Member Watson seconded. Request approved 2-0. 214
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Request for Open Pavement Cut / Lane Restrictions;4148 E Main Street; Board Member Burke moved to 216
approve. Board Member Watson seconded. Request approved 2-0. 217
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Request for Grant of Perpetual Storm Water Quality Management Easement; Be Well Family Medical Office; 219
12430 Clark Street; Board Member Burke moved to approve. Board Member Watson seconded. Request 220
approved 2-0. 221
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Request for Secondary Plat; The Courtyards of Carmel Section 1; Board Member Burke moved to approve. 223
Board Member Watson seconded. Request approved 2-0. 224
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Request for Secondary Plat; One 46 Townhomes; Board Member Burke moved to approve. Board Member 226
Watson seconded. Request approved 2-0. 227
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ADJOURNMENT230
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Board Member Mary Ann Burke adjourned the meeting at 10:16 a.m. 232
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APPROVED: ____________________________________ 235
Sue Wolfgang – City Clerk 236
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_____________________________________ 238
Mayor James Brainard 239
ATTEST: 240
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__________________________________ 242
Sue Wolfgang – City Clerk 243
DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB