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Home My WebLink AboutBPW-09-18-02Ckyof Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, SEPTEMBER 18, 2002 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, SEPTEMBER 18, 2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL~ ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Cky of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 18, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. September 4, 2002 - Regular Meeting 2. BID/QUALIFICATIONS OPENINGS/AWARDS a. Bid Award for Filter and Softener Expansion of Water Plant No. 5; (Bowen Engineering Corporation - $885,400); John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-09-18-02-01; Merchants' Point Commercial/Retail Subdivision Sidewalks, Monuments and Markers; Richard E. Hennessey, Merchants' Point Associates, LLC 4. CONTRACTS a. Change Order Number 2 - Project No. 21554.1; (Original bid was $51,690.00 increasing to $195,585.00); Dormer Repair - Police Department; David Brandt, Facilities Manager b. Agreement for Purchase of Goods and Services with Flowers, Inc.; (Tree Removal); Michael Hollibaugh, Director of the Department of Community Services c. Agreement for Purchase of Goods and Services with K. Dunn Buildings; (Post Frame Building Construction); John Duffy, Director of the Department of Utilities 5. OTHER a. Request for Commercial Curb Cut; 3-Curb Cuts, AMLI Old Town on 1st Avenue S.E.; Jim Thomas, AMLI Residential Construction, LLC Request for Residential Curb Cut; Single Family Residence; 2 Additional Curb Cuts, 5259 Cherokee Court; Delaware Trace Section 2, Lot 59; John Pearson, Pearson Group Request for Residential Curb Cut; Single Family Residence; 1 Additional Curb Cut, 5889 William Conner Way, Moffitt Farm at Prairie View Section 1, Lot 5; Kurt W. Schmadeke. Kurt W. Schmadeke Construction, Inc. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Resolution No. BPW-09-18-02-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana approving a lease with the Indiana Bond Bank for the Carmel Fire Department, Clerk-Treasurer's Office, Information Services Department and Department of Community Services. 6. ADJOURNMENT BPW ADD-ON ITEMS for September 18, 2002 Request for Water Availability; Claybourne Subdivision Section I, John Duffy, Director of the Department of Utilities CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 18, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE BOARD MEMBERS PRESENT: Mayor James Bralnard, Mary Ann Burke and Lori Watson; and Deputy Clerk-Treasurer Sandra Key. Board Member Burke called the meeting to order at 10:03 a.m. BIDS/QUALIFICATIONS OPENINGS/AWARDS Bid Award for Filter and Softener Expansion of Water Plant No. 5; (Bowen Engineering Corporation) Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2-0. PERFORMANCE RELEASES Resolution No. BPW-09-18-02-01; Merchants' Point Commercial/Retail Subdivision Sidewalks, Monuments and Markers; Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2-0. CONTRACTS Change Order Request Number 2 - Project 21554.1 Dormer Window Repair; Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2-0. Agreement for Purchase of Goods and Services with Flowers, Inc. Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2-0. Agreement for Purchase of Goods and Services with K. Dunn Buildings; Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2-0. OTHER: Request for Commercial Curb Cut; 3-Curb Cuts, AMLI Old Town on 1~ Avenue S.E.; Board Member Watson moved to approve the Request. Mayor Brainard seconded. The Request was approved 3-0. Request for Residential Curb Cut; Single Family Residence; 5259 Cherokee; Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 3-0. Request for Residential Curb Cut; Single Family Residence; 1 Additional Curb Cut, 5889 William Conner Way; Mayor Bralnard moved for approval. Board Member Burke seconded. The Request was approved 3-0. Resolution No. BPW-09-18-02-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana approving a lease with the Indiana Bond Bank for the Carmel Fire Department, Clerk- Treasurer's Office, Information Services Department and Department of Community Services. Mayor Brainard moved for approval. Board Member Watson seconded. The Request was approved 3-0. ADD-ON ITEMS: Request for Water Availability; Claybourne Subdivision Section I; Mayor Brainard moved for approval. Board Member Watson seconded. The Request was approved 3-0 ADJOURNMENT: Mayor James Brainard moved to adjourn. Board Member Burke seconded. The meeting was adjourned at 10:20 a.m. Respectfully submitted, /~rd~y, ~~~~ Clerk-Treasnrer Approved, ~yor Ja~nes Brainard ATTEST: /Diana L. Cordray, IAMC Clerk-Treasnrer **eEXHIBIT B SCHEDULE OF PAYMENTS ~ B~seRe~t* ~nter~Component F~p~Component Op~on ~Purch~eFrl~ 003 12~,426.99 ~1,960.7~ i~9,~,23 7~,~33,~7 003 004 121,426.99 13,674.81 107,752.1~ 572,1~3.88 004 121,426.99 11,5~7.61 109;919.38 462,~34.50 005 121,426.99 9,296.63 112,130.16 350,104.34 005 12~,426.99 7,041.67 114,386.42 296,719.92 006 121,426.99 4,740.97 116,686.02 119,032.90 006 121,426,99 2,394.09 I19,032.9Q O.O0 at of the Leas~-Purchase Pa~/~,ents i~ det~T~ned by ~pplying an annua~ m~e of ~t~r~t ~q. ual to 3.~89% ofth~ outstanding balance of ucipal araou~lt of $895,000.00 for the Equipra~nt, being att ~aount ~q, uaI to a port,on of the onst of acquiring the Equipment. of the Leas~Purchasc ?ayraellt due on such date. .'hang~ with final equipment cost and market rates as of ¢ofetn~nc~ment da~e. INDIANA BOND BANK By: -- Title: