HomeMy WebLinkAboutBPW-10-16-02MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, OCTOBER 16, 2002
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL MEET ON WEDNESDAY, OCTOBER
16, 2002, AT 10:00 A.M. 1N THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
Cityof Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, OCTOBER 16, 2002 - 10:00 A.M.
COUNCIL CHAMBERS ! CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. October 2, 2002 - Regular Meeting
2. BID/QUALIFICATIONS OPENINGS/AWARDS
a. Bid Opening for (Northwest Water Main Improvements); John Duffy, Director of the
Department of Utilities
b. Bid Opening for (Rock Salt); John Duffy, Director of the Department of Utilities
CONTRACTS
a. Agreement for Purchase of Goods and Services with Coomer Roofing; David Brandt,
Facilities Manager
b. Change Order #2 - Contract # 3:3 (Water Plant No. 4) M.K. Betts Engineering and
Contracting, Ina; John Duffy, Director of the Department of Utilities
4. REQUEST TO USg CITY PROPERTY/BLOCK STREET
a. Request to Use Caucus Room (2/:3) for Cricket Knoll Homeowners Association
Meeting; Monday, October 21, 2002 7:00 p.m. to 8:00 p.m.; Tom Landshof, Cricket
Knoll Homeowners Association
OTHER
a.
Request for Non-Remonstrance Agreement with Boomerang Development, LLC;
John Duffy, Director of the Department of Utilities
Request for Non-Remonstrance Agreement with Ditch Road Properties, Inc.; John
Duffy, Director of the Department of Utilities
Request for Reimbursement Agreement; Taylor Trace, SE Corner of 14~n and Carey
Road; Sewer Interceptor Fund; Ken Shipley, Springmill Builders, Inc.
Consent to Encroach; Tipton Road, LLC; (Fence and Sign in Dedicated Easements)3
Daniel J. Stout, President, Tipton Road, LLC
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Resolution No. BPW 10-16-02-02; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Authorizing payment from Barrett Law Revolving
Improvement Fund &Barrett Law Assessment; Douglas Haney, City Attorney
6. ADJOURNMENT
BPW
ADD-ON ITEMS
for
October 16, 2002
Agreement for Purchases of Goods and Services with Variable Annuity Life
Insurance Company (VALIC) 457(b); Barbara Lamb, Director of Human Resource
Department
Agreement for Purchases of Goods and Services with Variable Annuity Life
Insurance Company (VALIC) 401(a); Barbara Lamb, Director of Human Resource
Department
Addendum to Agreement with Variable Annuity Life Insurance Company (VALIC )
457/401(a); Barbara Lamb, Director of Human Resource Department
Agreement for Purchases of Goods and Services with T.M.T., Inc.; Mike
Hollibaugh, Director of Department of Community Services
Request for Non-Remonstrance Agreement with Shelborne Park, LLC; John Dully,
Director of the Department of Utilities
Agreement for Purchases of Goods and Services with Varnum, Riddering,
Schmidt, Howlett; Douglas Haney, City Attorney
Mary Ann Burk~
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, OCTOBER 16, 2002 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
BOARD MEMBERS PRESENT:
Mayor James Bralnard, and Lori Watson; and Deputy Clerk-Treasurer Sandra Johnson.
Mayor James Bralnard called the meeting to order at 10:06 a.m.
BID/QUALIFICATIONS OPENINGS/AWARDS:
Opening_for Rock Salt Bid; Mayor Brainard read aloud the bids received for the Bid as follows:
Bidder Base Bid
Cargill Salt $ 357,072.00
Morton Salt $ 351,740.00
North American Salt $ 368,080.00
Mayor Brainard gave the bids to John Dully, Director of Department of Utilities, to report back to the
Board upon further review and consideration of the bid documents.
Opening for Northwest Water Main Improvements; Mayor Brainard read aloud the bids received for the
Bid as follows:
Bidder Base Bid
Miller Pipeline $ 1,760,350.00
Atlas Excavating $ 978,999.00
Brackney, Inc. $ 1,185.850.50
Tramco, Inc. $ 1,436,571.00
Eagle Valley $ 1,197,955.00
Diechman Excavating $ 1,089,950.00
Infra Structure $ 1,699,427.00
Mayor Brainard gave the bids to John Duffy, Director of Department of Utilities, to report back to the
Board upon further review and consideration of the bid documents.
.CONTRACTS
Agreement for Purchase o£ Goods and Services with Coomer Roofing: Mayor Brainard moved to
approve the Request. Board Member Watson seconded. The Request was approved 2-0.
Change Order #2 - Contract #33; (Water Paint No. 4) MK Betts Engineering and Contracting, Inc.;
Mayor Bralnard moved to approve the Request. Board Member Watson seconded. The Request was
approved 2-0.
REQUEST TO USE CITY PROPERTY/BLOCK STREET:
Request to use Caucus Room (2/3) for Cricket Knoll Homeowners Association; Monday October 21,
2002, 7:00 pm - 8:00 pm; Mayor Brainard moved to approve the Request. Board Member Watson
seconded. The Request was approved 2-0.
OTHER:
Request for Non-Remonstrance Agreement with Boomerang Development, LLC; Mayor Brainard moved
to approve the Request. Board Member Watson seconded. The Request was approved 2-0.
Request for Non-Remonstrance Agreement with Ditch Road Properties, Inc.; Mayor Brainard moved to
approve the Request. Board Member Watson seconded. The Request was approved 2-0.
Request for Reimbursement Agreement; Taylor Trace, SE Comer of 146th and Carev Road; Sewer
Interceptor Fund; Mayor Brainard moved to approve the Request. Board Member Watson seconded.
The Request was approved 2-0.
Request for Consent to Encroach; Tipton Road, LLC; Mayor Brainard moved to approve the Request.
Board Member Watson seconded. The Request was approved 2-0.
Resolution No. BPW 10-16-02-02.; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Authorizing payment from Barrett Law Revolving Improvement Fund of Barrett Law
Assessment; Mayor Brainard moved to approve the Request. Board Member Watson seconded. The
Request was approved 2-0.
ADD-ON ITEMS:
Request for Agreement for Purchases of Goods and Services with Variable Annuity Life Insurance
Company (VALIC) 457(3); Mayor Brainard moved to approve the Request. Board Member Watson
seconded. The Request was approved 2-0.
Request for Agreement for Purchases of Goods and Services with Variable Annui_ty Life Insurance
Company (VALIC) 401(a); Mayor Brainard moved to approve the Request. Board Member Watson
seconded. The Request was approved 2-0.
Request for Addendum to Agreement with Variable Annuity Life Insurance Company (VALIC )
457/401(a): Mayor Brainard moved to approve the Request. Board Member Watson seconded. The
Request was approved 2-0.
Request for Agreement for Purchases of Goods and Services with T.M.T., Inc; Mayor Brainard moved to
approve the Request. Board Member Watson seconded. The Request was approved 2-0.
Request for Non-Remonstrance Agreement with Shelborne Park, LLC; Mayor Brainard moved to
approve the Request. Board Member Watson seconded. The Request was approved 2-0.
Request for Agreement for Purchases of Goods and Services with Varnum, Riddering, Schmidt, Howlett;
Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was
approved 2-0.
ADJOURNMENT:
Mayor James Brainard moved to adjourn. Board Member Watson seconded. The meeting was
adjourned at 10:22 a.m.
Respectfully submitted,
Diana L. Cordray, IAI{lC
Clerk-Treasurer
Approved,
yor James Brainard
ATTEST:
l~iana L. Cordray, IAMC
Clerk-Treasurer
Deputy Clerk for