HomeMy WebLinkAboutBPW-11-06-02MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, NOVEMBER 6, 2002
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOAR~
OF PUBLIC WORKS WILL MEET ON WEDNESDAY, NOVEMBER 6,
2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL,
ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, NOVEMBER 6, 2002 - 10:00 A.M.
COUNCIL CHAMBERS ! CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
L APPROVAL OF MINUTES
a. October 16, 2002 - Regular Meeting
2. BID/QUALIFICATIONS OPENINGS/AWARDS
a. Bid Opening for Police Car; Michael Fogarty, Chief of Police
b. Bid Award for Rock Salt; (Morton Salt - $40-.90 per ton) John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-11-06-02-01; Lakes at Hazel Dell, Section 8, Curbs, Water Mains,;
Dave Sexton, PE, Schneider Corp.
b. Resolution No. BPW-ll-06-02-02; Lakes at Hazel Dell, Section 9, Curbs, Water Mains,;
Dave Sexton, PE, Schneider Corp.
4. CONTRACTS
a. Request for Rider to Goods and Services Agreement with Jungle John (Contract
No. 1101.0.04 dated November 1, 2000); Douglas Haney, City Attorney
b. Agreement for Purchase of Goods and Services with Minolta; (Maintenance
Agreement) Kate Weese, PE, City Engineer
5. REQUEST TO USE CITY PROPERTY/BLOCK STREET
a. Request for Street Closure; Gradle Road between Rangeline Road and 3~a Avenue;
Saturday, November 23, 2002, 2:30 to 8:00 p.m., Holiday on the Square Celebration,
Sherry Mielke, Mayor's Office
6. OTHER
a.
Request for Non-Remonstrance Agreement with GWZ-Developmeng LLC; John
Duffy, Director of the Department of Utilities
f.
g.
h.
Request for Consent to Encroach; The Overture Subdivision; (Irrigation System
Approval); John W. Talbot, Estrldge Development
Request for Water Availability for Irrigation System; The Overture Subdivision;
John W. Talbot, Estridge Development
Request for Water Availability; The Lakes of Hayden Run, Section I; John Dully,
Director of the Department of Utilities
Request for Water Availability; Saddle Creek Section II; John Duffy, Director of the
Department of Utilities
Request for Water Availability; Sedgewick Subdivision; John Dully, Director of the
Department of Utilities
Request for Non-Remonstrance Agreement with Charles and Sonja [VendelL; John
Dully, Director of the Department of Utilities
Request for Secondary Plat Approval; Williams Ridge Estates; Steve Moed, Conley
Homes, Inc.
7. ADJOURNMENT
BPW
ADD-ON ITEMS
roi'
November 6, 2002
Agreement for Purchases of Goods and Services with Variable Annuity Life
Insurance Company (VALIC) 457(b); (*This Agreement supercedes Agreement
signed by the Board on October 2, 2002); Barbara Lamb, Director of Human
Resource Department
Agreement for Purchases of Goods and Services with Variable Annuity Life
Insurance Company (VALIC) 401(a);(*This Agreement supercedes Agreement
signed by the Board on October 2, 2002); Barbara Lamb, Director of Human
Resource Department
Addendum to Agreement with Variable Annuity Life Insurance Company (VAUC )
457/401(a); (*This Agreement supercedes Agreement signed by the Board on
October 2, 2002; Barbara Lamb, Director of Human Resource Department
Proposal for Engineering Services; Hazen and Sawyer;, John Duffy, Director of the
Department of Utilities
Diana Cordray, Clerk Treasurer
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, NOVEMBER 6, 2002 - 10:00 A,M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
BOARD MEMBERS PRESENT:
Mayor James Brainard, and Board Members Mary Ann Burke and Loft Watson; Clerk Treasurer, Diana
Cordray and Deputy Clerk-Treasurer Sandra Johnson.
Mayor James Brainard called the meeting to order at 10:03 a.m.
APPROVAL OF MINUTES
November 6, 2002 - Regular Meeting
November 8, 2002 - Special Meeting
BID/QUALIFICATIONS OPENINGS/AWARDS:
Opening_for Police Cars Bid; Mayor Brainard read aloud the bids received for the Bid as follows:
Bidder
Dan Young Chevrolet
Don Hines Ford
Erick's Chevrolet
Tom Wood Ford
Hare Chevrolet
Base Bid
$ 315,140.94
$ 386,478.00
$ 324,900.00
$ 392,310.00
$ 326,034.00
Mayor Brainard gave the bids to Chief Michael Fogarty, Carmel Police Department, to report back to
the Board upon further review and consideration of the bid documents.
PERFORMANCE RELEASES
Resolution No. BPW-11-06-02-O1; Lakes at Hazel Dell, Section 8; Mayor Brainard moved to approve
the Request. Board Member Watson seconded. The Request was approved 3 - 0.
Resolution No. BPW-11-06-02-02; Lakes at Hazel Dell, Section 9; Mayor Brainard moved to approve
the Request. Board Member Watson seconded. The Request was approved 3 - 0.
CONTRACTS
Aexeement for Purchase of Goods and Services (Rider) with Jungle John: Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
Agreement for Purchase of Goods and Services with Minolta Business Solutions: Mayor Brainard
moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
REQUEST TO USE CITY PROPERTY/BLOCK STREET:
Request to Close Gradle Road between Rangeline Road and 3ra Avenue for Holiday on the Square;
Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was
approved 3 - 0.
OTHER:
Request for Non-Remonstrance A~reement with GWZ-Development, LLC; Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
Request for Consent to Encroach; The Overture Subdivision; Mayor Brainard moved to approve the
Request. Board Member Burke seconded. The Request was approved 3 - 0.
Request for Water Availability for Irrigation System; The Overture Subdivision; Mayor Brainard moved
to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
Request for Water Availability; The Lakes qf Hayden Run; Mayor Brainard moved to approve the
Request. Board Member Burke on seconded. The Request was approved 3 - 0.
Request for Water Availability; Saddle Creek Section II; Mayor Brainard moved to approve the
Request. Board Member Burke on seconded. The Request was approved 3 - 0.
Request for Water Availability; Sedgewick Subdivision; Mayor Brainard moved to approve the Request.
Board Member Burke on seconded. The Request was approved 3 - 0.
Request for Non-Remonstrance Agreement with Charles and Sonja Wendell; Mayor Brainard moved to
approve the Request. Board Member Watson seconded. The Request was approved 3 - 0.
Request for Secondary_ Plat Approval; Williams Ridge Estates; Mayor Brainard moved to approve the
Request. Board Member Watson seconded. The Request was approved 3 - 0.
ADD-ON ITEMS:
Request for Agreement for Purchases of Goods and Services with Variable Annuity Life Insurance
Company (VALIC) 457(3); Mayor Brainard moved to approve the Request. Board Member Burke
seconded. The Request was approved 3 - 0.
Request for Agreement for Purchases of Goods and Services with Variable Annuity Life Insurance
Company (VALIC) 401(a); Mayor Brainard moved to approve the Request. Board Member Burke
seconded. The Request was approved 3 - 0.
Request for Addendum to Agreement with Variable Annuity Life Insurance CompaEv C~ALIC )
457/401(a); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The
Request was approved 3 - 0
Request for Agreement for Purchases of Goods and Services with Hazen and Sawyer; Mayor Brainard
moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0
ADJOURNMENT:
Mayor James Brainard moved to adjourn. The meeting was adjourned at 10:15 a.m.
Respectfully submitted,
Diana L. Cordray, ~MC
Clerk-Treasurer
Approved,
~y~or ~ames Brainard
ATTEST:
Diana L Cordray, IAMC
Clerk-Treasurer